======================================= Microsoft Excel 2019 keyboard shortcuts ======================================= First published at 12/23/2017 on https://defkey.com/microsoft-excel-shortcuts Microsoft Excel is a spreadsheet application which features calculation, graphing tools, pivot tables and macro programming language. Initially released on 1987, Excel is a part of Microsoft Office. In addition to Windows, it also has support for macOS, Android and iOS. Microsoft Excel 2019 has 312 shortcuts and we have listed all of them below. Frequently used shortcuts ------------------------- Ctrl + W Close a workbook Ctrl + O Open a workbook Alt + H Go to the Home tab Ctrl + S Save a workbook Ctrl + C Copy Ctrl + V Paste Ctrl + Z Undo Del Remove cell contents Alt + H then H Choose a fill color Ctrl + X Cut Alt + N Go to Insert tab Ctrl + B Bold Alt + H then A then C Center align cell contents Alt + P Go to Page Layout tab Alt + A Go to Data tab Alt + W Go to View tab Shift + F10 Open context menu Context menu key Open context menu Alt + H then B Add borders Alt + H then D then C Delete column Alt + M Go to Formula tab Ctrl + 9 Hide the selected rows Ctrl + 0 Hide the selected columns Ctrl + Shift + F3 Create names from selection Alt + D then F then A Advanced filter Ribbon: Access keys for tabs ---------------------------- Alt + Q then enter the search term: Open the Tell me box on the Ribbon and type a search term for assistance or Help content Alt + F Open the File page and use Backstage view Alt + H Open the Home tab and format text and numbers and use the Find tool Alt + N Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes Alt + P Open the Page Layout tab and work with themes, page setup, scale, and alignment Alt + M Open the Formulas tab and insert, trace, and customize functions and calculations Alt + A Open the Data tab and connect to, sort, filter, analyze, and work with data Alt + R Open the Review tab and check spelling, add comments, and protect sheets and workbooks Alt + W Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros Ribbon: Work in the ribbon with the keyboard -------------------------------------------- Alt (to move to a different tab, use access keys or the arrow keys) Select the active tab of the ribbon, and activate the access keys. F10 To move to a different tab, use access keys or the arrow keys.  Select the active tab of the ribbon, and activate the access keys. Tab Move the focus to commands on the ribbon Shift + Tab Move the focus to commands on the ribbon Arrow keys Move among the items on the Ribbon Space Activate a selected button Enter Activate a selected button Down arrow Open the list for a selected command Alt + Down arrow Open the menu for a selected button Down arrow When a menu or submenu is open, move to the next command Ctrl + F1 Expand or collapse the ribbon Shift + F10 Open a context menu Context menu key Open a context menu Left arrow Move to the submenu when a main menu is open or selected Navigating in cells ------------------- Shift + Tab Move to the previous cell in a worksheet or the previous option in a dialog box Up arrow Move one cell up in a worksheet Down arrow Move one cell down in a worksheet Left arrow Move one cell left in a worksheet Right arrow Move one cell right in a worksheet Ctrl + Arrow keys Move to the edge of the current data region in a worksheet End then Arrow keys Enter End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column Ctrl + End Move to the last cell on a worksheet, to the lowest used row of the rightmost used column Ctrl + Shift + End Extend the selection of cells to the last used cell on the worksheet (lower-right corner) Home + Scroll Lock Move to the cell in the upper-left corner of the window when Scroll Lock is turned on Ctrl + Home Move to the beginning of a worksheet Page Down Move one screen down in a worksheet Ctrl + Page Down Move to the next sheet in a workbook Alt + Page Down Move one screen to the right in a worksheet Page Up Move one screen up in a worksheet Alt + Page Up Move one screen to the left in a worksheet Ctrl + Page Up Move to the previous sheet in a workbook Tab Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells Ctrl + Alt + 5 and then the Tab key repeatedly: Cycle through floating shapes, such as text boxes or images Esc Exit the floating shape navigation and return to the normal navigation Formatting cells ---------------- Ctrl + 1 Open the Format Cells dialog box Ctrl + Shift + F Format fonts in the Format Cells dialog box Ctrl + Shift + P Format fonts in the Format Cells dialog box F2 Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference Shift + F2 Add or edit a cell comment Ctrl + Shift + + Open the Insert dialog to insert blank cells Ctrl + - Open the Delete dialog box to delete selected cells Ctrl + Shift + : Enter the current time Ctrl + ; Enter the current date Ctrl + ` Switch between displaying cell values or formulas in the worksheet Ctrl + ' Copy a formula from the cell above the active cell into the cell or the Formula Bar Ctrl + X Move the selected cells Ctrl + C Copy the selected cells Ctrl + V Paste content at the insertion point, replacing any selection Ctrl + Alt + V Open the Paste Special dialog box Ctrl + I Italicize text or remove italic formatting Ctrl + 3 Italicize text or remove italic formatting Ctrl + B Bold text or remove bold formatting Ctrl + 2 Bold text or remove bold formatting Ctrl + U Underline text or remove underline Ctrl + 4 Underline text or remove underline Ctrl + 5 Apply or remove strikethrough formatting Ctrl + 6 Switch between hiding objects, displaying objects, and displaying placeholders for objects Ctrl + Shift + & Apply an outline border to the selected cells Ctrl + Shift + _ Remove the outline border from the selected cells Ctrl + 8 Display or hide the outline symbols Ctrl + D Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below Ctrl + Shift + ~ Apply the General number format Ctrl + Shift + $ Apply the Currency format with two decimal places (negative numbers in parentheses) Ctrl + Shift + % Apply the Percentage format with no decimal places Ctrl + Shift + ^ Apply the Scientific number format with two decimal places Ctrl + Shift + # Apply the Date format with the day, month, and year Ctrl + Shift + @ Apply the Time format with the hour and minute, and AM or PM Ctrl + Shift + ! Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values Ctrl + K Open the Insert hyperlink dialog F7 Check spelling in the active worksheet or selected range Ctrl + Q Display the Quick Analysis options for selected cells that contain data Ctrl + L Display the Create Table dialog box Ctrl + T Display the Create Table dialog box Making selections and performing actions ---------------------------------------- Ctrl + A Select the entire worksheet Ctrl + Shift + Space Select the entire worksheet Ctrl + Shift + Page Down Select the current and next sheet in a workbook Ctrl + Shift + Page Up Select the current and previous sheet in a workbook Shift + Arrow keys Extend the selection of cells by one cell Ctrl + Shift + Arrow keys Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell F8 Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off Shift + F8 Add a non-adjacent cell or range to a selection of cells by using the arrow keys Alt + Enter Start a new line in the same cell Ctrl + Enter Fill the selected cell range with the current entry Shift + Enter Complete a cell entry and select the cell above Ctrl + Space Select an entire column in a worksheet Shift + Space Select an entire row in a worksheet Ctrl + Shift + Space Select all objects on a worksheet when an object is selected Ctrl + Shift + Home Extend the selection of cells to the beginning of the worksheet Ctrl + A Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet Ctrl + Shift + Space Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet Ctrl + Shift + * Select the current region around the active cell or select an entire PivotTable report Home Select the first command on the menu when a menu or submenu is visible Ctrl + Y Repeat the last command or action, if possible Ctrl + Z Undo the last action Working with data, functions, and the formula bar ------------------------------------------------- Ctrl + Shift + * Select an entire PivotTable report F2 Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference Ctrl + Shift + U Expand or collapse the formula bar Esc Cancel an entry in the cell or Formula Bar Enter Complete an entry in the formula bar and select the cell below Ctrl + End Move the cursor to the end of the text when in the formula bar Ctrl + Shift + End Select all text in the formula bar from the cursor position to the end F9 Calculate all worksheets in all open workbooks Shift + F9 Calculate the active worksheet Ctrl + Alt + F9 Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation Ctrl + Alt + Shift + F9 Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated Alt + Shift + F10 Display the menu or message for an Error Checking button Ctrl + A Display the Function Arguments dialog box when the insertion point is to the right of a function name in a formula Ctrl + Shift + A Insert argument names and parentheses when the insertion point is to the right of a function name in a formula Ctrl + E Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column F4 Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected Shift + F3 Insert a function Ctrl + Shift + " Copy the value from the cell above the active cell into the cell or the formula bar Alt + F1 Create an embedded chart of the data in the current range F11 Create a chart of the data in the current range in a separate Chart sheet Alt + M then M M then D: Define a name to use in references. F3 Paste a name from the Paste Name dialog box (if names have been defined in the workbook) Enter Move to the first field in the next record of a data form Alt + F8 Create, run, edit, or delete a macro Alt + F11 Open the Microsoft Visual Basic For Applications Editor Function keys ------------- F1 Displays the Excel Help task pane Ctrl + F1 Displays or hides the ribbon Alt + F1 Creates an embedded chart of the data in the current range. Alt + Shift + F1 Inserts a new worksheet F2 Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference Shift + F2 Adds or edits a cell comment Ctrl + F2 Displays the print preview area on the Print tab in the Backstage view F3 Displays the Paste Name dialog box. Available only if names have been defined in the workbook Shift + F3 Displays the Insert Function dialog box F4 Repeats the last command or action, if possible F4 When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references Ctrl + F4 Closes the selected workbook window Alt + F4 Closes Excel F5 Displays the Go To dialog box Ctrl + F5 Restores the window size of the selected workbook window F6 Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split, F6 includes the split panes when switching between panes and the ribbon area Shift + F6 Switches between the worksheet, Zoom controls, task pane, and ribbon Ctrl + F6 Switches to the next workbook window when more than one workbook window is open F7 Opens the Spelling dialog box to check spelling in the active worksheet or selected range Ctrl + F7 Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel F8 Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection Shift + F8 Enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys Ctrl + F8 Performs the Size command when a workbook is not maximized Alt + F8 Displays the Macro dialog box to create, run, edit, or delete a macro F9 Calculates all worksheets in all open workbooks Shift + F9 Calculates the active worksheet Ctrl + Alt + F9 Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation Ctrl + Alt + Shift + F9 Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated Ctrl + F9 Minimizes a workbook window to an icon F10 Turns key tips on or off (Pressing Alt does the same thing) Shift + F10 Displays the shortcut menu for a selected item Alt + Shift + F10 Displays the menu or message for an Error Checking button Ctrl + F10 Maximizes or restores the selected workbook window F11 Creates a chart of the data in the current range in a separate Chart sheet Shift + F11 Inserts a new worksheet Alt + F11 Opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA) F12 Displays the Save As dialog box Other useful shortcut keys -------------------------- Alt Displays the Key Tips (new shortcuts) on the ribbon For example, Alt, W, P switches the worksheet to Page Layout view. Alt, W, L switches the worksheet to Normal view. Alt, W, I switches the worksheet to Page Break Preview view. Arrow keys Move one cell to a direction you press in a  worksheet Ctrl + Arrow keys Moves to the edge of the current data region in a worksheet Shift + Arrow keys Extends the selection of cells by one cell Ctrl + Shift + Arrow keys Extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell Left arrow / Right arrow Selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons Up arrow / Down arrow Selects the previous or next command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group Arrow keys In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options Down arrow Opens a selected drop-down list Alt + Down arrow Opens a selected drop-down list Backspace Deletes one character to the left in the Formula Bar Backspace Also clears the content of the active cell Backspace In cell editing mode, it deletes the character to the left of the insertion point Del Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments Del In cell editing mode, it deletes the character to the right of the insertion point End Turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell. End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode is shown in the status bar when it is on End If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column End End also selects the last command on the menu when a menu or submenu is visible Ctrl + End moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, this shortcut moves the cursor to the end of the text Ctrl + Shift + End Extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, this shortcut selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar Enter Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default) Enter In a data form, it moves to the first field in the next record Enter Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command Enter In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button) Alt + Enter Starts a new line in the same cell Ctrl + Enter Fills the selected cell range with the current entry Shift + Enter Completes a cell entry and selects the cell above Esc Cancels an entry in the cell or Formula Bar Esc Closes an open menu or submenu, dialog box, or message window Esc It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again Home Moves to the beginning of a row in a worksheet Home Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on Home Selects the first command on the menu when a menu or submenu is visible Ctrl + Home Moves to the beginning of a worksheet Ctrl + Shift + Home Extends the selection of cells to the beginning of the worksheet Page Down Moves one screen down in a worksheet Alt + Page Down Moves one screen to the right in a worksheet Ctrl + Page Down Moves to the next sheet in a workbook Ctrl + Shift + Page Down Selects the current and next sheet in a workbook Page Up Moves one screen up in a worksheet Alt + Page Up Moves one screen to the left in a worksheet Ctrl + Page Up Moves to the previous sheet in a workbook Ctrl + Shift + Page Up Selects the current and previous sheet in a workbook Space In a dialog box, performs the action for the selected button, or selects or clears a check box Ctrl + Space Selects an entire column in a worksheet Shift + Space Selects an entire row in a worksheet Ctrl + Shift + Space Selects the entire worksheet Ctrl + Shift + Space If the worksheet contains data, this shortcut selects the current region. Pressing Ctrl + Shift + Spacebar a second time selects the current region and its summary rows. Pressing Ctrl + Shift + Spacebar a third time selects the entire worksheet Ctrl + Shift + Space When an object is selected, this shortcut selects all objects on a worksheet Alt + Space Displays the Control menu for the Excel window Tab Moves one cell to the right in a worksheet Tab Moves between unlocked cells in a protected worksheet Tab Moves to the next option or option group in a dialog box Shift + Tab Moves to the previous cell in a worksheet or the previous option in a dialog box Ctrl + Tab Switches to the next tab in dialog box Ctrl + Shift + Tab Switches to the previous tab in a dialog box CTRL combination shortcut keys ------------------------------ Ctrl + Page Up Switches between worksheet tabs, from left-to-right Ctrl + Page Down Switches between worksheet tabs, from right-to-left Ctrl + Shift + ( Unhides any hidden rows within the selection Ctrl + Shift + ) Unhides any hidden columns within the selection Ctrl + Shift + & Applies the outline border to the selected cells Ctrl + Shift + _ Removes the outline border from the selected cells Ctrl + Shift + ~ Applies the General number format Ctrl + Shift + $ Applies the Currency format with two decimal places (negative numbers in parentheses) Ctrl + Shift + % Applies the Percentage format with no decimal places Ctrl + Shift + ^ Applies the Exponential number format with two decimal places Ctrl + Shift + # Applies the Date format with the day, month, and year Ctrl + Shift + @ Applies the Time format with the hour and minute, and AM or PM Ctrl + Shift + ! Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values Ctrl + Shift + * Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report Ctrl + Shift + : Enters the current time Ctrl + Shift + " Copies the value from the cell above the active cell into the cell or the Formula Bar Ctrl + Shift + + Displays the Insert dialog box to insert blank cells Ctrl + - (-)  Displays the Delete dialog box to delete the selected cells Ctrl + ; Enters the current date Ctrl + ` Alternates between displaying cell values and displaying formulas in the worksheet Ctrl + ' Copies a formula from the cell above the active cell into the cell or the Formula Bar Ctrl + 1 Displays the Format Cells dialog box Ctrl + 2 Applies or removes bold formatting Ctrl + 3 Applies or removes italic formatting Ctrl + 4 Applies or removes underlining Ctrl + 5 Applies or removes strikethrough Ctrl + 6 Alternates between hiding objects, displaying objects, and displaying placeholders for objects Ctrl + 8 Displays or hides the outline symbols Ctrl + 9 Hides the selected rows Ctrl + 0 Hides the selected columns Ctrl + A Selects the entire worksheet Ctrl + A If the worksheet contains data, this shortcut selects the current region. Pressing it a second time selects the current region and its summary rows. Pressing it third time selects the entire worksheet Ctrl + A When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box Ctrl + Shift + A Inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula Ctrl + B Applies or removes bold formatting Ctrl + C Copies the selected cells Ctrl + C then Ctrl + C Display the Clipboard Ctrl + D Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. Ctrl + F Displays the Find and Replace dialog box, with the Find tab selected Shift + F5 Also displays Find tab Shift + F4 Repeats the last Find action Ctrl + Shift + F Opens the Format Cells dialog box with the Font tab selected Ctrl + G Displays the Go To dialog box F5 Displays the Go To dialog box Ctrl + H Displays the Find and Replace dialog box, with the Replace tab selected Ctrl + I Applies or removes italic formatting Ctrl + K Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlinkdialog box for selected existing hyperlinks Ctrl + N Creates a new, blank workbook Ctrl + O Displays the Open dialog box to open or find a file Ctrl + Shift + O Selects all cells that contain comments Ctrl + P Displays the Print dialog box Ctrl + Shift + P Opens the Format Cells dialog box with the Font tab selected Ctrl + R Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right Ctrl + S Saves the active file with its current file name, location, and file format Ctrl + T Displays the Create Table dialog box Ctrl + U Applies or removes underlining Ctrl + Shift + U Switches between expanding and collapsing of the formula bar Ctrl + V Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents Ctrl + Alt + V Displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program Ctrl + W Closes the selected workbook window Ctrl + X Cuts the selected cells Ctrl + Y Repeats the last command or action, if possible Ctrl + Z Uses the Undo command to reverse the last command or to delete the last entry that you typed Ctrl + Shift + Z Uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed Bonus tips ---------- Shift + Left click To open a template as a template file and edit it (instead of saving it as .xlsx), right click the file and Shift (plus) click to "Open" menu item Ctrl + J You can use this shortcut to split cells with multiple rows into columns with Alt + Enter while converting text to columns. Go to Data > Convert text to columns > Delimited and click "More" box then press Ctrl + J Source: Microsoft Office help pages Last modified on (UTC): Tuesday, July 13, 2021 Defkey © All rights reserved.