=========================================== Microsoft Publisher 2021 keyboard shortcuts =========================================== First published at 12/2/2022 on https://defkey.com/microsoft-publisher-2021-shortcuts Microsoft Publisher is a desktop publishing software developed by Microsoft. It focuses on the page layout and graphic design aspect, rather than text composition and proofreading in Microsoft Word. As of this shortcut list prepared, the latest version was Publisher 2021 which was released on October 5, 2021. Microsoft Publisher 2021 has 154 shortcuts and we have listed all of them below. Shape effects ------------- These shortcuts are using the ribbon, that's the reason they're key sequences rather than usual "hold and press" hotkeys. To use these shortcuts, just tap the keys in given order, without holding them. Alt then J then D then S then E Open Shape Effects menu Alt then J then D then S then E then S (then Tab through options) Open the Shape Effects - Shadow Gallery Alt then J then D then S then E then R (then Tab through options) Open the Shape Effects - Reflection Gallery Alt then J then D then S then E then G (then Tab through options) Open the Shape Effects - Glow Gallery Alt then J then D then S then E then E (then Tab through options) Open the Shape Effects - Soft Edges Gallery Alt then J then D then S then E then B (then Tab through options) Open the Shape Effects - Bewel Gallery Alt then J then D then S then E then D (then Tab through options) Open the Shape Effects - 3-D Rotation Gallery Alt then J then D then S then T (then Tab through options) Open the Shape Styles Gallery Picture effects --------------- Alt then J then P then P then E Open the Picture effects menu Alt then J then P then P then E then S (then tab through options) Open the Picture effects - Shadow Gallery Alt then J then P then P then E then R (then tab through options) Open the Picture effects - Reflection Gallery Alt then J then P then P then E then G (then tab through options) Open the Picture effects - Glow Gallery Alt then J then P then P then E then E (then tab through options) Open the Picture effects - Soft Edges Gallery Alt then J then P then P then E then B (then tab through options) Open the Picture effects - Bevel Gallery Alt then J then P then P then E then D (then tab through options) Open the Picture effects - 3-D Rotation Gallery Alt then J then P then K (then tab through options) Open the Picture Styles Gallery Alt then J then P then K then C Clear Picture Style Text fill dropdown ------------------ Alt then J then X then T then I Open Text Fill Dropdown Alt then J then X then T then I then N No Fill Alt then J then X then T then I then M More Fill Colors… Alt then J then X then T then I then F Fill Effects… Alt then J then X then T then I then T Tints Alt then J then X then T then I then S Sample Font Color Text outline dropdown --------------------- Alt then J then X then T then O Open Text Outline Dropdown Alt then J then X then T then O then N No Outline Alt then J then X then T then O then M More Outline Colors… Alt then J then X then T then O then O Outline Effects… Alt then J then X then T then O then S Sample Line Color Alt then J then X then T then O then W Weight Alt then J then X then T then O then D Dashes Text effects dropdown --------------------- Alt then J then X then T then E Open Text Effects Dropdown Alt then J then X then T then E then S Shadow Alt then J then X then T then E then R Reflection Alt then J then X then T then E then G Glow Alt then J then X then T then E then B Bevel Create, open, close a publication --------------------------------- All shortcuts below are usual hotkeys (contrary to Ribbon shortcuts above), meaning you'll need to hold Ctrl, Shift or Alt modifier key if that shortcut includes those. Ctrl + N Open a new instance of Publisher Ctrl + O Display the Open Publication dialog box Ctrl + F4 Close the current publication Ctrl + W Close the current publication Ctrl + S Display the Save As dialog box Edit and format text -------------------- F3 Display the Find and Replace task pane, with the Find option selected Ctrl + F Display the Find and Replace task pane, with the Find option selected Shift + F4 Display the Find and Replace task pane, with the Find option selected Ctrl + H Display the Find and Replace task pane, with the Replace option selected F7 Check spelling Shift + F7 Display the Thesaurus task pane Alt + Left click (click a word) Display the Research task pane Ctrl + A Select all the text (If the cursor is in a text box, this selects all text in the current story; if the cursor is not in a text box, this selects all the objects on a page.) Ctrl + B Make text bold Ctrl + I Italicize text Ctrl + U Underline text Ctrl + Shift + K Make text small capital letters, or return small capital letters to upper and lower case Ctrl + Shift + F Open the Font dialog Ctrl + Shift + C Copy formatting Ctrl + Shift + V Paste formatting Ctrl + Shift + Y Turn Special Characters on or off Ctrl + Space Return character formatting to the current text style Ctrl + = Apply or remove subscript formatting Ctrl + Shift + = Apply or remove superscript formatting Ctrl + Shift + ] Increase space between letters in a word (kerning) Ctrl + Shift + [ Decrease space between letters in a word (kerning) Ctrl + ] Increase font size by 1.0 point Ctrl + [ Decrease font size by 1.0 point Ctrl + Shift + > Increase to the next size in the Font Size box Ctrl + Shift + < Decrease to the next size in the Font Size box Ctrl + E Center a paragraph Ctrl + L Align a paragraph on the left Ctrl + R Align a paragraph on the right Ctrl + J Align a paragraph on both sides (justified) Ctrl + Shift + D Distribute a paragraph evenly horizontally Ctrl + Shift + J Set newspaper alignment for a paragraph (East Asian languages only) Ctrl + Shift + H Display the Hyphenation dialog box Alt + Shift + T Insert the current time Alt + Shift + D Insert the current date Alt + Shift + P Insert the current page number Ctrl + Shift + 0 Prevent the word from getting hyphenated if it occurs at the end of a line Copy text formats ----------------- Ctrl + Shift + C Copy formatting from the selected text Ctrl + Shift + V Apply copied formatting to text Copy, cut, paste, delete text or objects ---------------------------------------- Ctrl + C Copy the selected text or object Ctrl + Insert Copy the selected text or object Ctrl + X Cut the selected text or object Shift + Del Cut the selected text or object Ctrl + V Paste text or an object Shift + Insert Paste text or an object Del Delete the selected object Ctrl + Shift + X Delete the selected object Undo or redo an action ---------------------- Ctrl + Z Undo what you last did Alt + Backspace Undo what you last did Ctrl + Y Redo what you last did F4 Redo what you last did Nudge an object --------------- Arrow keys Nudge a selected object up, down, left, or right Alt + Arrow keys If the selected object has a cursor in its text, nudge the selected object up, down, left, or right Layer objects ------------- Alt + F6 Bring object to front Alt + Shift + F6 Send object to back Snap objects ------------ F10 Turn Snap to Guides on or off Shift + R Turn Snap to Guides on or off Shift + S Turn Snap to Guides on or off Shift + M Turn Snap to Guides on or off Select or group objects ----------------------- Ctrl + A Select all objects on the page (If your cursor is in a text box, this selects all the text in a story) Ctrl + Shift + G Group selected objects, or ungroup grouped objects Esc Clear the selection from selected text Esc Clear the selection from a selected object Esc Select the object within the group — if that object contains selected text Select or insert pages ---------------------- F5 Display the Go To Page dialog box Ctrl + G Display the Go To Page dialog box Ctrl + Shift + N Insert a page or a two-page spread. If you are creating a newsletter, it opens the Insert publication type Pages dialog box Ctrl + Shift + U Insert duplicate page after the selected page Move between pages ------------------ F5 Display the Go To Page dialog box. Ctrl + G Display the Go To Page dialog box. Ctrl + Page Down Go to the next page Ctrl + Page Up Go to the previous page Ctrl + M Switch between the current page and the master page Use the master page ------------------- Ctrl + M Switch between the current page and the master page Show or hide boundaries or guides --------------------------------- Ctrl + Shift + O Turn Boundaries on or off Ctrl + F7 Turn Horizontal Baseline Guides on or off (not available in web view) Ctrl + Shift + F7 Turn Vertical Baseline Guides on or off (East Asian languages only—not available in web view) Zoom ---- F9 Switch between the current view and the actual size Ctrl + Shift + L Zoom to full page view Printing: Print Preview ----------------------- These keyboard shortcuts are available when you're in Print view and affect the print preview pane. F9 Switch between the current view and the actual size Up arrow / Down arrow Scroll up or down Left arrow / Right arrow Scroll left or right Page Up Scroll up in large increments Ctrl + Up arrow Scroll up in large increments Page Down Scroll down in large increments Ctrl + Down arrow Scroll down in large increments Ctrl + Left arrow Scroll left in large increments Ctrl + Right arrow Scroll right in large increments Home Scroll to the upper left corner of the page End Scroll to the lower right corner of the page F5 Display the Go To Page dialog box Ctrl + G Display the Go To Page dialog box Ctrl + Page Up Go to the previous page Ctrl + Page Down Go to the next page Ctrl + F6 Go to the next window (if you have multiple publications open) Ctrl + P Exit Print Preview and display the Print view Esc Exit Print Preview Printing: Print a publication ----------------------------- Ctrl + P Open the Print dialog view Web pages and emails -------------------- Ctrl + K Display the Insert Hyperlink dialog box (make sure your cursor is in a text box) Sending email ------------- After you choose Send as Message (File > Share > Email), you can use the following keyboard shortcuts: Note: Outlook needs to be open before you can send email messages. If Outlook isn't open, the message will be stored in your Outbox folder. Alt + S Send the current page or publication Ctrl + Shift + B Open the Address Book (cursor must be in the message header) Alt + K Open the Design Checker (cursor must be in the message header) Ctrl + K Check the names on the To, Cc, and Bcc lines (cursor must be in the message header) Alt + . Open the Address Book with the To box selected (cursor must be in the message header) Alt + C Open the Address Book with the Cc box selected (cursor must be in the message header) Alt + B Open the Address Book with the Bcc box selected (cursor must be in the message header and the Bcc field must be visible) Alt + J Go to the Subject box Alt + P Open the Outlook Message Options dialog box Ctrl + Shift + G Open the Custom dialog box to create an email message flag (cursor must be in the email message header) Tab Move the cursor to the next field in the email message header (cursor must be in the email message header) Shift + Tab Move the cursor to the previous field in the email message header Ctrl + Tab Alternate between the insertion point in the email message header and the Send button in the Mailing toolbar Ctrl + Shift + B Open the Address Book when the cursor is in the e-mail message header Automate tasks -------------- Alt + F8 Display the Macros dialog box Alt + F11 Display the Visual Basic editor Source: Microsoft support Last modified on (UTC): Monday, December 5, 2022 Defkey © All rights reserved.