====================================== Microsoft Word 2019 keyboard shortcuts ====================================== First published at 4/12/2018 on https://defkey.com/microsoft-word-shortcuts Microsoft Word is a word processor software developed by Microsoft. Word is licensed as a standalone product or as a part of Microsoft Office. Microsoft Word 2019 has 315 shortcuts and we have listed all of them below. Ribbon: Access keys ------------------- Alt + F To use Backstage view, open the File page Alt + G To use themes, colors, and effects, such as page borders, open the Design tab Alt + H To use common formatting commands, paragraph styles, or to use the Find tool, open Home tab Alt + M To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab Alt + N To insert tables, pictures and shapes, headers, or text boxes, open Insert tab Alt + P To work with page margins, page orientation, indentation, and spacing, open Layout tab. Alt + Q To type a search term for Help content, open "Tell me" box on ribbon Alt + R To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab Alt + S To add a table of contents, footnotes, or a table of citations, open the References tab Alt + W To choose a document view or mode, such as Read Mode or Outline view, open the View tab You can also set Zoom magnification and manage multiple windows of documents Ribbon: Change focus by using the keyboard ------------------------------------------ Alt Select the active tab of the ribbon and activate the access keys F10 Select the active tab of the ribbon and activate the access keys Tab Move the focus to commands on the ribbon Shift + Tab Move the focus to commands on the ribbon Tab Move the focus to each command on the ribbon, forward or backward, respectively Shift + Tab Move the focus to each command on the ribbon, forward or backward, respectively Arrow keys Move down, up, left, or right among the items on the ribbon Ctrl + F1 Expand or collapse the ribbon. Shift + F10 Display the shortcut menu for a selected item. F6 Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane Space Activate a selected command or control on the ribbon Enter Activate a selected command or control on the ribbon Space Open a selected menu or gallery on the ribbon Enter Open a selected menu or gallery on the ribbon Enter Finish modifying a value in a control on the ribbon, and move focus back to the document Ctrl + Alt + 5 then Tab Cycle through floating shapes, such as text boxes or images (press Tab repeatedly) Esc Exit the floating shape navigation and return to the normal navigation. Create and edit documents ------------------------- Ctrl + N Create a new document Ctrl + O Open a document Ctrl + W Close a document Alt + Ctrl + S Split the document window Alt + Shift + C Remove the document window split Alt + Ctrl + S Remove the document window split Ctrl + S Save a document Work with web content --------------------- Ctrl + K Insert a hyperlink Alt + Left arrow Go back one page Alt + Right arrow Go forward one page F9 Refresh. Print and preview documents --------------------------- Ctrl + P Print a document Alt + Ctrl + I Switch to print preview Arrow keys Move around the preview page when zoomed in Page Up Move by one preview page when zoomed out Page Down Move by one preview page when zoomed out Ctrl + Home Move to the first preview page when zoomed out Ctrl + End Move to the last preview page when zoomed out Check spelling and review changes in a document ----------------------------------------------- Alt + R then C Insert a comment (in the Revision task pane) Ctrl + Shift + E Turn change tracking on or off Alt + Shift + C Close the Reviewing Pane if it is open. Alt + R then Down arrow Select Review tab on ribbon Alt + R then S Select Spelling & Grammar Find, replace, and go to specific items --------------------------------------- Ctrl + F Open the search box in the Navigation task pane Ctrl + H Replace text, specific formatting, and special item. Ctrl + G Go to a page, bookmark, footnote, table, comment, graphic, or other location Alt + Ctrl + Z Switch between the last four places that you have edited Move around in a document ------------------------- Left arrow One character to the left Right arrow One character to the right Ctrl + Left arrow One word to the left Ctrl + Right arrow One word to the right Ctrl + Up arrow One paragraph up Ctrl + Down arrow One paragraph down Shift + Tab One cell to the left (in a table) Tab One cell to the right (in a table) Up arrow Up one line Down arrow Down one line End To the end of a line Home To the beginning of a line Alt + Ctrl + Page Up To the top of the window Alt + Ctrl + Page Down To the end of the window Page Up Up one screen (scrolling) Page Down Down one screen (scrolling) Ctrl + Page Down To the top of the next page Ctrl + Page Up To the top of the previous page Ctrl + End To the end of a document Ctrl + Home To the beginning of a document Shift + F5 To a previous revision Shift + F5 After opening a document, to the location you were working in when the document was last closed Insert or mark table of contents, footnotes and citations --------------------------------------------------------- Alt + Shift + O Mark a table of contents entry Alt + Shift + I Mark a table of authorities entry (citation). Alt + Shift + X Mark an index entry Alt + Ctrl + F Insert a footnote Alt + Ctrl + D Insert an endnote Alt + Shift + > Go to next footnote (in Word 2016) Alt + Shift + < Go to previous footnote (in Word 2016) Alt + Q Go to "Tell me what you want to do" and Smart Lookup (in Word 2016) Switch to another view of the document -------------------------------------- Alt + W then F Switch to Read Mode view Alt + Ctrl + P Switch to Print Layout view Alt + Ctrl + O Switch to Outline view Alt + Ctrl + N Switch to Draft view Working with headings in Outline view ------------------------------------- These shortcuts only apply if a document is in Outline view. Alt + Shift + Left arrow Promote a paragraph Alt + Shift + Right arrow Demote a paragraph. Ctrl + Shift + N Demote to body text Alt + Shift + Up arrow Move selected paragraphs up Alt + Shift + Down arrow Move selected paragraphs down Alt + Shift + + Expand text under a heading Alt + Shift + - Collapse text under a heading Alt + Shift + A Expand or collapse all text or headings / Hide or display character formatting Alt + Shift + L Show the first line of text or all text Alt + Shift + 1 Show all headings with the Heading 1 style Alt + Shift + [Num 1 - 9] Show all headings up to Heading 1-9. Ctrl + Tab Insert a tab character Move through document in Read View mode --------------------------------------- Home Go to beginning of document End Go to end of document. [1 - 9] Go to page 1-9 Esc Exit Read mode Extending selection ------------------- F8 Turn extend mode on F8 then Left arrow / Right arrow Select the nearest character F8 (press once to select a word, twice to select a sentence, and so on) Increase the size of a selection Shift + F8 Reduce the size of a selection Esc Turn extend mode off Shift + Right arrow Extend a selection one character to the right Shift + Left arrow Extend a selection one character to the left Ctrl + Shift + Right arrow Extend a selection to the end of a word Ctrl + Shift + Left arrow Extend a selection to the beginning of a word Shift + End Extend a selection to the end of a line Shift + Home Extend a selection to the beginning of a line Shift + Down arrow Extend a selection one line down Shift + Up arrow Extend a selection one line up Ctrl + Shift + Down arrow Extend a selection to the end of a paragraph Ctrl + Shift + Up arrow Extend a selection to the beginning of a paragraph Shift + Page Down Extend a selection one screen down Shift + Page Up Extend a selection one screen up Ctrl + Shift + Home Extend a selection to the beginning of a document Ctrl + Shift + End Extend a selection to the end of a document Alt + Ctrl + Shift + Page Down Extend a selection to the end of a window Ctrl + A Extend a selection to include the entire document Ctrl + Shift + F8 then Arrow keys Select a vertical block of text F8 + Arrow keys Extend a selection to a specific location in a document Delete text and graphics ------------------------ Backspace Delete one character to the left Ctrl + Backspace Delete one word to the left Del Delete one character to the right Ctrl + Del Delete one word to the right Ctrl + X Cut selected text to the Office Clipboard Ctrl + Z Undo the last action Ctrl + F3 Cut to the Spike (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location) Copy and move text and graphics ------------------------------- Alt + H then F then O Open the Office Clipboard Ctrl + C Copy selected text or graphics to the Office Clipboard Ctrl + X Cut selected text or graphics to the Office Clipboard Ctrl + V Paste the most recent addition or pasted item from the Office Clipboard F2 then Move the mouse then Enter Move text or graphics once Shift + F2 then Move the mouse then Enter Copy text or graphics once Alt + F3 When text or an object is selected, open the Create New Building Block dialog box Shift + F10 When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it Ctrl + F3 Cut to the Spike Ctrl + Shift + F3 Paste the Spike contents Alt + Shift + R Copy the header or footer used in the previous section of the document Select text and graphics in a table ----------------------------------- Tab Select the next cell's content Shift + Tab Select the preceding cell's contents Shift + Arrow keys (press arrow keys repeatedly) Extend a selection to adjacent cells Use the arrow keys to move to the column's top or bottom cell, and then do one of the following: Shift + Alt + Page Down Select the column from top to bottom Shift + Alt + Page Up Select the column from bottom to top To select an entire row: Use arrow keys to move to end of the row, either the first cell (leftmost) in the row or to the last cell (rightmost) in the row. From the first cell in the row, press Shift+Alt+End to select the row from left to right. From the last cell in the row, press Shift+Alt+Home to select the row from right to left. Ctrl + Shift + F8 then Arrow keys Extend a selection (or block) Alt + Num 5 (with Num Lock off) Select an entire table Move within a table ------------------- Tab To the next cell in a row Shift + Tab To the previous cell in a row Alt + Home To the first cell in a row Alt + End To the last cell in a row Alt + Page Up To the first cell in a column Alt + Page Down To the last cell in a column Up arrow To the previous row Down arrow To the next row Alt + Shift + Up arrow Row up Alt + Shift + Down arrow Row down Insert paragraphs and tab characters in a table ----------------------------------------------- Enter New paragraphs in a cell Ctrl + Tab Tab characters in a cell Format characters ----------------- Ctrl + D Open the Font dialog box to change the formatting of characters. Shift + F3 Change the case of letters Ctrl + Shift + A Format all letters as capitals Ctrl + B Apply bold formatting Ctrl + U Apply an underline Ctrl + Shift + W Underline words but not spaces Ctrl + Shift + D Double-underline text Ctrl + Shift + H Apply hidden text formatting Ctrl + I Apply italic formatting Ctrl + Shift + K Format letters as small capitals Ctrl + = Apply subscript formatting (automatic spacing) Ctrl + Shift + + Apply superscript formatting (automatic spacing) Ctrl + Space Remove manual character formatting Ctrl + Shift + Q Change the selection to the Symbol font Change or resize font --------------------- Ctrl + Shift + F Open the Font dialog box to change the font. Ctrl + Shift + > Increase the font size Ctrl + Shift + < Decrease the font size Ctrl + ] Increase the font size by 1 point Ctrl + [ Decrease the font size by 1 point Copy formatting --------------- Ctrl + Shift + C Copy formatting from text Ctrl + Shift + V Apply copied formatting to text Change paragraph alignment -------------------------- Ctrl + E Switch a paragraph between centered and left-aligned. Ctrl + J Switch a paragraph between justified and left-aligned Ctrl + R Switch a paragraph between right-aligned and left-aligned Ctrl + L Left align a paragraph Ctrl + M Indent a paragraph from the left Ctrl + Shift + M Remove a paragraph indent from the left Ctrl + T Create a hanging indent Ctrl + Shift + T Reduce a hanging indent Ctrl + Q Remove paragraph formatting Copy and review text formats ---------------------------- Ctrl + Shift + * (asterisk on numeric keypad does not work) Display nonprinting characters Shift + F1 then click the text with the formatting you want to review: Review text formatting Ctrl + Shift + C Copy formats Ctrl + Shift + V Paste formats Set line spacing ---------------- Ctrl + 1 Single-space lines Ctrl + 2 Double-space lines Ctrl + 5 Set 1.5-line spacing Ctrl + 0 Add or remove one line space preceding a paragraph Apply styles to paragraphs -------------------------- Ctrl + Shift + S Open Apply Styles task pane. Alt + Ctrl + Shift + S Open Styles task pane. Alt + Ctrl + K Start AutoFormat Ctrl + Shift + N Apply the Normal style Alt + Ctrl + 1 Apply the Heading 1 style Alt + Ctrl + 2 Apply the Heading 2 style Alt + Ctrl + 3 Apply the Heading 3 style Insert special characters ------------------------- Ctrl + F9 A field Shift + Enter A line break Ctrl + Enter A page break Ctrl + Shift + Enter A column break Alt + Ctrl + Num - An em dash Ctrl + Num - An en dash Ctrl + - An optional hyphen Ctrl + Shift + - A nonbreaking hyphen Ctrl + Shift + Space A nonbreaking space Alt + Ctrl + C The copyright symbol Alt + Ctrl + R The registered trademark symbol Alt + Ctrl + T The trademark symbol Alt + Ctrl + . An ellipsis Ctrl + ` then ` A single opening quotation mark Ctrl + ' then ' A single closing quotation mark Ctrl + ` then Shift + ' Double opening quotation marks Ctrl + ' then Shift + ' Double closing quotation marks Enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry Insert characters by using character codes ------------------------------------------ The character code then Alt+X: Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( Euro currency symbol ), type 20AC, and then hold down Alt and press X. Alt + X Find out the Unicode character code for the selected character Alt while holding, type character code (on the numeric keypad): Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad Adding objects -------------- Alt then N then J then J Open object dialog box. Then Press down arrow to select an object type and press Enter to create an object Press Ctrl+Tab to switch to the Create from File tab, press Tab, and then type the file name of the object that you want to insert or browse to the file. Mail merge and fields --------------------- Note: You must press Alt+M, or click Mailings, to use these keyboard shortcuts. Alt + Shift + K Preview a mail merge Alt + Shift + N Merge a document Alt + Shift + M Print the merged document Alt + Shift + E Edit a mail-merge data document Alt + Shift + F Insert a merge field Mail merge: Working with fields ------------------------------- Alt + Shift + D Insert a DATE field Alt + Ctrl + L Insert a LISTNUM field Alt + Shift + P Insert a Page field Alt + Shift + T Insert a TIME field Ctrl + F9 Insert an empty field Ctrl + Shift + F7 Update linked information in a Microsoft Word source document F9 Update selected fields Ctrl + Shift + F9 Unlink a field Shift + F9 Switch between a selected field code and its result Alt + F9 Switch between all field codes and their results Alt + Shift + F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results F11 Go to the next field Shift + F11 Go to the previous field Ctrl + F11 Lock a field Ctrl + Shift + F11 Unlock a field Language bar: Set proofing language ----------------------------------- Alt + R then U then L Open the Set Proofing Language dialog box Down arrow Review list of proofing languages Alt + R then L Set default languages Language bar: Turn on East Asian Input Method Editors ----------------------------------------------------- Alt + ~ Turn Japanese Input Method Editor (IME) on 101 keyboard on or off Right arrow Alt Turn Korean Input Method Editor (IME) on 101 keyboard on or off Ctrl + Space Turn Chinese Input Method Editor (IME) on 101 keyboard on or off Function key reference ---------------------- F1 Get Help or visit Office.com. F2 Move text or graphics F4 Repeat the last action F5 Choose the Go To command (Home tab) F6 Go to the next pane or frame F7 Choose the Spelling command (Review tab) F8 Extend a selection F9 Update the selected fields F10 Show KeyTips F11 Go to the next field F12 Choose the Save As command Shift + Function keys --------------------- Shift + F1 Start context-sensitive Help or reveal formatting Shift + F2 Copy text. Shift + F3 Change the case of letters Shift + F4 Repeat a Find or Go To action Shift + F5 Move to the last change Shift + F6 Go to the previous pane or frame (after pressing F6) Shift + F7 Choose the Thesaurus command (Review tab, Proofing group) Shift + F8 Reduce the size of a selection Shift + F9 Switch between a field code and its result Shift + F10 Display a shortcut menu Shift + F11 Go to the previous field Shift + F12 Choose the Save command Ctrl + Function keys -------------------- Ctrl + F1 Expand or collapse the ribbon Ctrl + F2 Choose the Print Preview command. Ctrl + F3 Cut to the Spike Ctrl + F4 Close the window Ctrl + F6 Go to the next window Ctrl + F9 Insert an empty field Ctrl + F10 Maximize the document window Ctrl + F11 Lock a field Ctrl + F12 Choose the Open command Ctrl + Shift + Function keys ---------------------------- Ctrl + Shift + F3 Insert the contents of the Spike Ctrl + Shift + F5 Edit a bookmark Ctrl + Shift + F6 Go to the previous window Ctrl + Shift + F7 Update linked information in a Word source document Ctrl + Shift + F8 then Arrow keys Extend a selection or block Ctrl + Shift + F9 Unlink a field Ctrl + Shift + F11 Unlock a field Ctrl + Shift + F12 Choose the Print command Alt + Function keys ------------------- Alt + F1 Go to the next field Alt + F3 Create a new Building Block Alt + F4 Exit Word Alt + F5 Restore the program window size Alt + F6 Move from an open dialog box back to the document, for dialog boxes that support this behavior Alt + F7 Find the next misspelling or grammatical error Alt + F8 Run a macro Alt + F9 Switch between all field codes and their results Alt + F10 Display the Selection task pane Alt + F11 Display Microsoft Visual Basic code Alt + Shift + Function keys --------------------------- Alt + Shift + F1 Go to the previous field Alt + Shift + F2 Choose the Save command Alt + Shift + F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results Alt + Shift + F10 Display a menu or message for an available action Alt + Shift + F12 Choose Table of Contents button in the Table of Contents container when the container is active. Ctrl + Alt + Function keys -------------------------- Ctrl + Alt + F1 Display Microsoft System Information Undocumented shortcuts ---------------------- Ctrl + Alt + F2 Choose the Open command Ctrl + Alt + Enter Insert "style separator". You can apply different paragraph styles to the left and right of the style separator. That can be useful for references. And you can also use it to limit the text that is included in the Table of Contents. Last modified on (UTC): Friday, September 9, 2022 Defkey © All rights reserved.