===================================== QuickBooks Desktop keyboard shortcuts ===================================== First published at 10/18/2018 on https://defkey.com/quickbooks-desktop-shortcuts QuickBooks is an accounting software package for small and medium-sized businesses. It is developed by Intuit and works in Windows and macOS. QuickBooks Desktop has 77 shortcuts and we have listed all of them below. Editing Transactions/List ------------------------- Ctrl + Del Delete the selected line in a transaction Ctrl + Insert Insert a blank detail line in a transaction Ctrl + Alt + Y Copy line in an Invoice* Ctrl + Alt + V Paste the copied line to the intended row in the invoice* Ctrl + N Create a new transaction or list item Ctrl + D Delete the current transaction or list item Ctrl + E Edit an item in an item list or in a register Ctrl + O Check in the write checks/cheques windows or in the check register: Use Ctrl + O to copy the check.You can then use Ctrl + V (paste) to create a copy of that check if you are in the check register. F5 Refresh list. You only see this if you are in multi-user mode when you have a list open. This will force QuickBooks to go back to the database server and retrieve the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed. Ctrl + H Transaction history (used inside a transaction) * This is only available in QuickBooks 2018 and later versions. Opening Windows/List -------------------- Ctrl + W Write Checks/Cheques Ctrl + Q To run a Quick Report, highlight an account, customer, or vendor then press Ctrl + Q to pull up the report. Ctrl + Y Transaction Journal (Used inside a transaction) Ctrl + J Customer Center Ctrl + A Chart of Accounts Ctrl + I Create Invoices Ctrl + L If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice details line, this will open the list associated with that drop-down. Ctrl + U Use the item from the list that you have just opened using Ctrl + L. Ctrl + R Use Register Ctrl + G If you are in a register for an account, entering Ctrl + G will take you to the register for the "transfer" account associated with the line you have selected Ctrl + F Find F1 QuickBooks Help F2 Product Information Screen Ctrl + 1 Product Information Screen F3 Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. This provides a wide range of system and diagnostic information, as well as a quick way to view and edit a number of support and technical files that relate to QuickBooks operations. Ctrl + 2 Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. This provides a wide range of system and diagnostic information, as well as a quick way to view and edit a number of support and technical files that relate to QuickBooks operations. F4 QuickBooks Technical Support helper Esc Close Active window Ctrl + F4 Close Active window Ctrl + F6 Move to the next open window and make it active. Note: Some windows, such as the Accountant Center, does not allow this Maneuvering ----------- + To increase the number in a form, such as a check/cheque number or invoice number, highlight the number you want to change. - To decrease the number in a form, such as a check/cheque number or invoice number, highlight the number you want to change. Alt + S Save transaction Alt + N Save transaction and go to the next transaction Alt + P Go to the previous transaction Tab Go to the next field Shift + Tab Go to the prior field Up arrow Go to the previous line in a form Down arrow Go to the next line in a form Page Up Move to the previous page in a form area or report Page Down Move to the next page in a form area or report Ctrl + Page Up Move to the first item a list or register Ctrl + Page Down Move to the last item in a list or register Ctrl + Enter Record Opening / Closing QuickBooks ---------------------------- Ctrl To start QuickBooks without opening a company file, press Ctrl while opening QuickBooks. Alt To suppress or not open the desktop windows (at Open Company window), press Alt while opening a company file. Alt + F4 Exit Date Shortcuts --------------   The following can be used while on the register or on any transaction list: + Advance to the next day - Previous day T Today W First day of the Week K Last day of the Week M First day of the Month H Last day of the Month Y First day of the Year [ (left bracket) Same day in previous week ] (right bracket) Same day in next week ; (semi colon) Same date last month ' (apostrophe) Same date next month Alt + Down arrow Opens the calendar for date selection (the small date calendar, not the “Calendar” feature) Memorized Transactions ---------------------- Ctrl + M To memorize the current transaction Ctrl + T Opens the Memorized Transaction List Miscellaneous ------------- Ctrl + P Print Ctrl + R + P If you have been trying to register QuickBooks, and you have been given a “validation code,” you can easily enter the code as needed. Open QuickBooks, select Help and then About QuickBooks.When the product splash screen shows, press Ctrl+R+P. This opens the window that lets you enter your validation code. Ctrl + K QuickBooks Service Keys (Payroll) Ctrl + Alt + Y Set up YTD Amounts. Select Help from the QuickBooks menu, then select About QuickBooks which opens the splash screen with license and other info. At this point, press Ctrl+Alt+Y and you will get a window that lets you enter year-to-date amounts for payroll. F2 then Ctrl + B + Q Export to QuickBooks Online. Press F2 then Ctrl + B + Q. Select OK or close the Product Information screen Standard Text Editing --------------------- Ctrl + Z Undo Ctrl + X Cut Ctrl + C Copy Ctrl + V Paste Del Delete a character to the right Backspace Delete a character to the left Home Go to the first character in the field End Go to the last character in the field Ctrl + Right arrow Move to the next word in a current text field Ctrl + Left arrow Move to the previous word in a current text field Last modified on(UTC): Monday, November 11, 2019 Defkey © All rights reserved.