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Note: Ctrl+Insert is not available in the Reading pane.
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Place the focus on an InfoPath folder, and then press Ctrl+N to create an InfoPath form
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With the cursor in the appointment, press Alt+Up Arrow or Alt+Down Arrow, respectively Move an appointment up or down.
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With the cursor in the appointment, press Alt+Shift+Up Arrow or Alt+Shift+Down Arrow, respectively Change an appointment's start or end time.
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To select a specific card in the list, type one or more letters of the name that the card is filed under, or type the name of the field you are sorting by.
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Source: Office support pages
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The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
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then |
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Create a task request |
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Switch to Full Week view |
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for number of days View from one through nine days |
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Switch to Week view |
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Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar |
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Switch to previous open message |
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In the Reading pane, go to the previous message |
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Close an InfoPath form |
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Go to previous appointment |
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Go to next appointment |
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Switch to Full Week view |
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Switch to Work Week view |
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Switch to Month view |
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Go to the next week |
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Go to the previous week |
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Switch between the Folder pane, Tasks list, and To-Do bar |
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In a contact form, under Internet, display the Email 1 information |
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In a contact form, under Internet, display the Email 2 information |
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In a contact form, under Internet, display the Email 3 information |
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Advertisement |
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Move between Calendar view, TaskPad, and the Folder list |
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In the Reading pane, go to the previous message |
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Go back to previous view in the main Outlook window |
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Go forward to next view in the main Outlook window |
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Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in |
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Expand search to include subfolders |
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Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar |
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Move around message header lines in the Folder pane or an open message |
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Forward as attachment |
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Reply with meeting request |
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Undo |
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Switch between active view, the To-Do bar, Search, and back to active view |
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Define Send/Receive groups |
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Move to the previous field and control |
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Go to the same day in the previous week |
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Go to the same day in the next week |
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Move selected item to the same day in the next week |
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Move selected item to the same day in the previous week |
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Select the previous appointment |
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Go to the same day in the next week |
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Go to the same day in the previous week |
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or
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Increase font size |
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Decrease font size |
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Print selected item |
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In an open contact, open the next contact listed |
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Go to next appointment |
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Go to previous appointment |
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Remove a selected field from the Fields box |
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Open the Check Address dialog box |
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Open the Add Card Picture dialog box |
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Place cursor at beginning of the Edit box |
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Select the Fields box |
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Open the Add list |
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then |
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then |
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Open the Page Setup dialog box from Print view |
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then |
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then |
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Show one day in the calendar |
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Show two days in the calendar |
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Show three days in the calendar |
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Show four days in the calendar |
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Show five days in the calendar |
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Save and close (except in Mail view) |
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Send or post or invite all |
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Send |
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or
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then |
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Delete the selected category from the list in the Color categories dialog box |
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Select multiple nonadjacent items |
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or
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Forward |
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Left align text |
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Open a received message |
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Left align a paragraph |
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Increase font size |
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Open selected item |
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Make letters italic |
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Left align |
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Open a contact form for the selected contact |
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Create a contact group |
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In Table or List view of contacts, go to the first contact that starts with a specific letter |
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Create a task from any Outlook view |
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Display the Font dialog box |
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Format letters as small capitals |
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Add bullets |
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Justify text (Stretch a paragraph to fit between the margins) |
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Check Mark for download status |
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Switch to Inbox |
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Switch to Outbox |
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Mark a message as not junk |
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Display blocked external content (in a message) |
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Create a Search folder |
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Create a task |
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Create a contact group |
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Expand search to include items from the current folder |
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Create a Search folder |
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New task |
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Switch to next open message |
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Extend the selection to the previous card, regardless of the starting point |
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Extend the selection to the next card, regardless of the starting point |
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Check for new messages |
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Decrease font size |
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Start a send/receive |
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Start a send/receive for the current folder, retrieving full items (header, item, and any attachments) |
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Insert or edit a hyperlink in the body of an item |
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Play macro |
What is your favorite Outlook 2019 and Outlook 2016 hotkey? Do you have any useful tips for it? Let other users know below.
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