Outlook 2016 and Outlook 2013 keyboard shortcuts

Outlook 2016 and Outlook 2013
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
Esc

Close

or ⤶ Enter
Alt + H

Go to Home tab

Ctrl + ↑   Shift + M

New message

Alt + S

Send

Alt + N

then A, F Insert file

Ctrl + ↑   Shift + K

New task

Del

(when a message, task, or meeting is selected) Delete

Ctrl + E

Search

Alt + H

then RP  Reply

Alt + H

then F then W Forward

Alt + H

then R, A Reply All

Ctrl + C

Copy

or Ctrl + Insert
Alt + S

then S Send/Receive

Ctrl + 2

Go to calendar

Ctrl + ↑   Shift + A

Create appointment

Alt + H

then M, V Select folder from list Move to folder

Alt + JA

then A, S  Attachment SaveAs

Advertisement
Ctrl + 1

Switch to Mail view

Ctrl + 2

Switch to Calendar view

Ctrl + 3

Switch to Contacts view

Ctrl + 4

Switch to Tasks view

Ctrl + 5

Switch to Notes

Ctrl + 6

Switch to Folder list in the Folder pane

Ctrl + 7

Switch to Shortcuts

Ctrl + -

Switch to next open message

Ctrl + ,

Switch to previous open message

Ctrl + ↑   Shift + ⭾ Tab

Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar

or ↑   Shift + ⭾ Tab
⭾ Tab

Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar

F6

Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar, and show the access keys in the Outlook ribbon

Ctrl + ⭾ Tab

Move around message header lines in the Folder pane or an open message

← ↑ → ↓

Move around within the Folder pane

Ctrl + Y

Go to a different folder

F3

Go to the Search box

or Ctrl + E
Alt +

In the Reading pane, go to the previous message

or Ctrl + ,
or Alt + Page Up
Space

In the Reading pane, page down through text

↑   Shift + Space

In the Reading pane, page up through text

←  →

Collapse or expand a group in the email message list

Alt + B

Go back to previous view in the main Outlook window

or Alt +
Alt +

Go forward to next view in the main Outlook window

Ctrl + ↑   Shift + W

Select the InfoBar and, if available, show the menu of commands

Advertisement
Ctrl + E

Find a message or other item

Esc

Clear the search results

Ctrl + Alt + A

Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in

Ctrl + ↑   Shift + F

Use Advanced Find

Ctrl + ↑   Shift + P

Create a Search folder

F4

Search for text within an open item

Ctrl + H

Find and replace text, symbols, or some formatting commands when in the Reading pane or in an open item

Ctrl + Alt + K

Expand search to include items from the current folder

Ctrl + Alt + Z

Expand search to include subfolders

Ctrl + ↑   Shift + G

Open the Flag for Follow Up dialog box to assign a flag

Alt + D

Delete the selected category from the list in the Color categories dialog box

Ctrl + ↑   Shift + A

Create an appointment

Ctrl + ↑   Shift + C

Create a contact

Ctrl + ↑   Shift + L

Create a contact group

Ctrl + ↑   Shift + X

Create a fax

Ctrl + ↑   Shift + E

Create a folder

Ctrl + ↑   Shift + Q

Create a meeting request

Ctrl + ↑   Shift + M

Create a message

Ctrl + ↑   Shift + N

Create a note

Ctrl + ↑   Shift + H

Create an Office document

Ctrl + ↑   Shift + S

Post to the selected folder

Ctrl + T

Post a reply in the selected folder

Ctrl + ↑   Shift + P

Create a Search folder

Ctrl + ↑   Shift + K

Create a task

Advertisement
Ctrl + S

Save (except in Tasks view)

or ↑   Shift + F12
Alt + S

Save and close (except in Mail view)

F12

Save as (only in Mail view)

Ctrl + Z

Undo

or Alt + ⬅ Backspace
Ctrl + D

Delete an item

Ctrl + P

Print

Ctrl + ↑   Shift + Y

Copy an item

Ctrl + ↑   Shift + V

Move an item

Ctrl + K

Check names

F7

Check spelling

Ctrl + ↑   Shift + G

Flag for follow-up

Ctrl + F

Forward

Alt + S

Send or post or invite all

F2

Enable editing in a field, in all views except Mail or Icon

Ctrl + L

Left align text

Ctrl + E

Center text

Ctrl + R

Right align text

Advertisement
Ctrl + ↑   Shift + I

Switch to Inbox

Ctrl + ↑   Shift + O

Switch to Outbox

Ctrl + K

Check names

Alt + S

Send

Ctrl + R

Reply to a message

Ctrl + ↑   Shift + R

Reply All to a message

Ctrl + Alt + R

Reply with meeting request

Ctrl + F

Forward a message

Ctrl + Alt + J

Mark a message as not junk

Ctrl + ↑   Shift + I

Display blocked external content (in a message)

Ctrl + ↑   Shift + S

Post to a folder

Ctrl + ↑   Shift + N

Apply Normal style

Ctrl + M

Check for new messages

or F9

Go to the previous message

Go to the next message

Ctrl + N

Create a message (when in Mail view)

Ctrl + ↑   Shift + M

Create a message (from any Outlook view)

Ctrl + O

Open a received message

Ctrl + ↑   Shift + D

Delete and ignore a conversation

Ctrl + ↑   Shift + B

Open the Address Book

Insert

Add a Quick flag to an unopened message

Ctrl + ↑   Shift + G

Display the Flag for follow up dialog box

Ctrl + Q

Mark as read

Ctrl + U

Mark as unread

Ctrl + ↑   Shift + W

Open the MailTip in the selected message

F4

Find or replace

↑   Shift + F4

Find next

Ctrl + ⤶ Enter

Send

Ctrl + P

Print

Ctrl + F

Forward

Ctrl + Alt + F

Forward as attachment

Alt + ⤶ Enter

Show the properties for the selected item

Ctrl + Alt + M

Mark for download

Ctrl + Alt + U

Check Mark for download status

Ctrl + B

(when a Send/Receive is in progress) Display Send/Receive progress

Ctrl + N

Create an appointment (when in the Calendar view)

Ctrl + ↑   Shift + A

Create an appointment (in any Outlook view)

Ctrl + ↑   Shift + Q

Create a meeting request

Alt + 1

Show one day in the calendar

Alt + 2

Show two days in the calendar

Alt + 3

Show three days in the calendar

Alt + 4

Show four days in the calendar

Alt + 5

Show five days in the calendar

Alt + 6

Show six days in the calendar

Alt + 7

Show seven days in the calendar

Alt + 8

Show eight days in the calendar

Alt + 9

Show nine days in the calendar

Alt + 0

Show 10 days in the calendar

Ctrl + G

Go to a date

Alt + =

Switch to Month view

or Ctrl + Alt + 4
Ctrl +

Go to the next day

Alt +

Go to the next week

Alt + Page Down

Go to the next month

Ctrl +

Go to the previous day

Alt +

Go to the previous week

Alt + Page Up

Go to the previous month

Alt + Home

Go to the start of the week

Alt + End

Go to the end of the week

Alt + -

Switch to Full Week view

or Ctrl + Alt + 3
Ctrl + Alt + 2

Switch to Work Week view

Ctrl + ,

Go to previous appointment

or Ctrl + ↑   Shift + ,
Ctrl + ,

Go to next appointment

or Ctrl + ↑   Shift + ,
Ctrl + G

Set up recurrence for an open appointment or meeting

Advertisement
Ctrl + ↑   Shift + D

Dial a new call

F3

Find a contact or other item (Search)

or Ctrl + E
F11

Enter a name in the Search Address Books box

↑   Shift + A - Z

In Table or List view of contacts, go to the first contact that starts with a specific letter

Ctrl + A

Select all contacts

Ctrl + F

Create a message with selected contact as subject

Ctrl + N

Create a contact (when in Contacts)

Ctrl + ↑   Shift + C

Create a contact (from any Outlook view)

Ctrl + O

Open a contact form for the selected contact

Ctrl + ↑   Shift + L

Create a contact group

Ctrl + P

Print

F5

Update a list of contact group members

Ctrl + Y

Go to a different folder

Ctrl + ↑   Shift + B

Open the Address Book

Ctrl + ↑   Shift + F

Use Advanced Find

Ctrl + ↑   Shift + ,

In an open contact, open the next contact listed

F11

Find a contact

Esc

Close a contact

Ctrl + ↑   Shift + X

Send a fax to the selected contact

Alt + D

Open the Check Address dialog box

Alt + ↑   Shift + 1

In a contact form, under Internet, display the Email 1 information

Alt + ↑   Shift + 2

In a contact form, under Internet, display the Email 2 information

Alt + ↑   Shift + 3

In a contact form, under Internet, display the Email 3 information

Alt + A

Open the Add list

Alt + B

Select text in the Label box when the field with a label assigned is selected

Alt + C

Open the Add Card Picture dialog box

Alt + E

Place cursor at beginning of the Edit box

Alt + F

Select the Fields box

Alt + G

Select the Image Align drop-down box

Alt + K

Enter  Select the color palette for the background

Alt + L

Select the Layout drop-down box

Alt + R

Remove a selected field from the Fields box

Advertisement
Ctrl + C

Accept a task request

Ctrl + D

Decline a task request

Ctrl + E

Find a task or other item

Ctrl + Y

Open the Go to Folder dialog box

Ctrl + N

Create a task when in Tasks view

Ctrl + ↑   Shift + K

Create a task from any Outlook view

Ctrl + O

Open selected item

Ctrl + P

Print selected item

Ctrl + A

Select all items

Ctrl + D

Delete selected item

Ctrl + F

Forward a task as an attachment

Ctrl + ↑   Shift + Alt + U

Create a task request

⭾ Tab

Switch between the Folder pane, Tasks list, and To-Do bar

or ↑   Shift + ⭾ Tab
Ctrl + Z

Undo last action

Insert

Flag an item or mark complete

Alt + O

Display the Format menu

Ctrl + ↑   Shift + P

Display the Font dialog box

↑   Shift + F3

Switch case (with text selected)

Ctrl + ↑   Shift + K

Format letters as small capitals

Ctrl + B

Make letters bold

Ctrl + ↑   Shift + L

Add bullets

Ctrl + I

Make letters italic

Ctrl + T

Increase indent

Ctrl + ↑   Shift + T

Decrease indent

Ctrl + L

Left align

Ctrl + E

Center

Ctrl + U

Underline

Ctrl + ]

Increase font size

or Ctrl + ↑   Shift + >
Ctrl + [

Decrease font size

or Ctrl + ↑   Shift + <
Ctrl + X

Cut

or ↑   Shift + Del
Ctrl + C

Copy

or Ctrl + Insert
Note: Ctrl+Insert is not available in the Reading pane.
Ctrl + V

Paste

or ↑   Shift + Insert
Ctrl + ↑   Shift + Z

Clear formatting

or Ctrl + Space
Ctrl + ↑   Shift + H

Delete the next word

Ctrl + ↑   Shift + J

Justify text (Stretch a paragraph to fit between the margins)

Ctrl + ↑   Shift + S

Apply styles

Ctrl + T

Create a hanging indent

Ctrl + K

Insert a hyperlink

Ctrl + L

Left align a paragraph

Ctrl + R

Right-align a paragraph

Ctrl + ↑   Shift + T

Reduce a hanging indent

Ctrl + Q

Remove paragraph formatting

Advertisement
Ctrl + K

Insert or edit a hyperlink in the body of an item

Alt + F

then P Open the Print tab in Backstage view

Alt + F

then PP, FF and 1 Print an item from an open window

Alt + S

Open the Page Setup dialog box from Print view

or Alt + U
Alt + F

then P, I Select a printer from Print view

Alt + F

then P, R Open the Print Options dialog box

F9

Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define

↑   Shift + F9

Start a send/receive for the current folder, retrieving full items (header, item, and any attachments)

Ctrl + M

Start a send/receive

Ctrl + Alt + S

Define Send/Receive groups

Alt + F11

Open Visual Basic Editor

Advertisement
Alt + F8

Play macro

Place the focus on an InfoPath folder, and then press Ctrl+N to create an InfoPath form
Ctrl + ↑   Shift + Alt + T

Close an InfoPath form

Page Down

Go to the item at the bottom of the screen

Page Up

Go to the item at the top of the screen

↑   Shift + ↑  ↓

Extend or reduce the selected items by one item

Ctrl + ↑  ↓

Go to the next or previous item without extending the selection

Ctrl + Space

Etkin öğeyi seç veya seçimini iptal et

Advertisement

Expand a single selected group

Collapse a single selected group

Select the previous group

Select the next group

Home

Select the first group

End

Select the last group

Select the first item on screen in an expanded group or the first item off screen to the right

Alt + Key

for number of days  View from one through nine days

Alt + 0

(zero)  View 10 days

Alt + -

Switch to Week view

Alt + =

Switch to Month view

Ctrl + ⭾ Tab

Move between Calendar view, TaskPad, and the Folder list

or F6
↑   Shift + ⭾ Tab

Select the previous appointment

Go to the previous day

Go to the next day

Alt +

Go to the same day in the next week

Alt +

Go to the same day in the previous week

Home

Select the time that begins your work day

End

Select the time that ends your work day

Select the previous block of time

Select the next block of time

Page Up

Select the block of time at the top of the screen

Page Down

Select the block of time at the bottom of the screen

↑   Shift +

Arrow Extend or reduce the selected time

or ↑   Shift +
With the cursor in the appointment, press Alt+Up Arrow or Alt+Down Arrow, respectively  Move an appointment up or down.
With the cursor in the appointment, press Alt+Shift+Up Arrow or Alt+Shift+Down Arrow, respectively  Change an appointment's start or end time.
Alt +

Move selected item to the same day in the next week

Alt +

Move selected item to the same day in the previous week

Advertisement
Home

Go to the start of work hours for the selected day

End

Go to the end of work hours for the selected day

Page Up

Go up one page view in the selected day

Page Down

Go down one page view in the selected day

↑   Shift + ←  →

Change the duration of the selected block of time

or ↑   Shift + ↑  ↓
or ↑   Shift + Home
or ↑   Shift + End
Home

Go to the first day of the week

Page Up

Go to the same day of the week in the previous page

Page Down

Go to the same day of the week in the next page

Advertisement
Alt + Home

Go to the first day of the current week

Alt + End

Go to the last day of the current week

Alt +

Go to the same day in the previous week

Alt +

Go to the same day in the next week

To select a specific card in the list, type one or more letters of the name that the card is filed under, or type the name of the field you are sorting by.

Select the previous card

Select the next card

Home

Select the first card in the list

End

Select the last card in the list

Page Up

Select the first card on the current page

Page Down

Select the first card on the next page

Select the closest card in the next column

Select the closest card in the previous column

Ctrl + Space

Select or cancel selection of the active card

↑   Shift +

Extend the selection to the previous card and cancel selection of cards after the starting point

↑   Shift +

Extend the selection to the next card and cancel selection of cards before the starting point

Ctrl + ↑   Shift +

Extend the selection to the previous card, regardless of the starting point

Ctrl + ↑   Shift +

Extend the selection to the next card, regardless of the starting point

↑   Shift + Home

Extend the selection to the first card in the list

↑   Shift + End

Extend the selection to the last card in the list

Shift + Page Up

Extend the selection to the first card on the previous page

Shift + Page Down

Extend the selection to the last card on the last page

⭾ Tab

Move to the next field and control

↑   Shift + ⭾ Tab

Move to the previous field and control

⤶ Enter

Close the active card

or Esc
⤶ Enter

Add a line in a multiline field

Home

Move to the beginning of a line

End

Move to the end of a line

Page Up

Move to the beginning of a multiline field

Page Down

Move to the end of a multiline field

Move to the previous line in a multiline field

Move to the next line in a multiline field

Move to the previous character in a field

Move to the next character in a field

Advertisement

Select the previous item

Select the next item

↑   Shift + ←  →

Select multiple adjacent items

Ctrl + + Space

Select multiple nonadjacent items

or Ctrl + + Space
⤶ Enter

Open the selected items

Home

Select the first item on the timeline (if items are not grouped) or the first item in the group

End

Select the last item on the timeline (if items are not grouped) or the last item in the group

Ctrl + Home

Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group

Ctrl + End

Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group

Advertisement
⤶ Enter

Expand the group

or
⤶ Enter

Collapse the group

or

Select the previous group

Select the next group

Home

Select the first group on the timeline

End

Select the last group on the timeline

Select the first item on screen in an expanded group or the first item off screen to the right

Move back in increments of time that are the same as those shown on the time scale

Move forward in increments of time that are the same as those shown on the time scale

⭾ Tab

Switch between active view, the To-Do bar, Search, and back to active view

or ↑   Shift + ⭾ Tab

Share this page on:

Program information

Program name: Outlook 2016 and Outlook 2013 (Productivity)

Microsoft Outlook is email client from Microsoft. It also includes calendar, task manager, contact manager, journal, note taking and web browsing features.

Web page: https://support.office.com/en-...


Similar programs


  1. Fortnite (PC)Fortnite (PC)
    9671    1
  2. SketchUpSketchUp
    9169   
  3. Total CommanderTotal Commander
    5546   
  4. PlayerUnknown's BattlegPlayerUnknown's Battleg
    5247    2
  5. Notepad++Notepad++
    5034   
  6. AMD Radeon ReLiveAMD Radeon ReLive
    4672    2
More keyboard shortcuts...

Advertisement

Advertisement


What is your favorite Outlook 2016 and Outlook 2013 hotkey? Do you have any useful tips for program? Let other users know below.