Outlook 2019 and Outlook 2016 keyboard shortcuts

Outlook 2019 and Outlook 2016  

Zeynel Abidin Öztürk -
4 years ago
- Shortcuts
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
0
Esc

Close

0
or ⤶ Enter
0
Alt + H

Go to Home tab

0
Ctrl + ↑   Shift + M

New message

0
Alt + S

Send

0
Alt + N

then A, F Insert file

0
Ctrl + ↑   Shift + K

New task

0
Del

(when a message, task, or meeting is selected) Delete

0
Ctrl + E

Search

0
Alt + H

then RP  Reply

0
Alt + H

then F then W Forward

0
Alt + H

then R, A Reply All

-1
Ctrl + C

Copy

0
or Ctrl + Insert
0
Alt + S

then S Send/Receive

0
Ctrl + 2

Go to calendar

0
Ctrl + ↑   Shift + A

Create appointment

0
Alt + H

then M, V Select folder from list Move to folder

0
Alt + JA

then A, S  Attachment SaveAs

0
Ctrl + 1

Switch to Mail view

0
Ctrl + 2

Switch to Calendar view

0
Ctrl + 3

Switch to Contacts view

0
Ctrl + 4

Switch to Tasks view

0
Ctrl + 5

Switch to Notes

0
Ctrl + 6

Switch to Folder list in the Folder pane

0
Ctrl + 7

Switch to Shortcuts

0
Ctrl + -

Switch to next open message

0
Ctrl + ,

Switch to previous open message

0
Ctrl + ↑   Shift + Tab

Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar

1
or ↑   Shift + Tab
0
Tab

Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar

0
F6

Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar, and show the access keys in the Outlook ribbon

0
Ctrl + Tab

Move around message header lines in the Folder pane or an open message

0
← ↑ → ↓

Move around within the Folder pane

0
Ctrl + Y

Go to a different folder

0
F3

Go to the Search box

0
or Ctrl + E
0
Alt +

In the Reading pane, go to the previous message

0
or Ctrl + ,
0
or Alt + Page Up
0
Space

In the Reading pane, page down through text

0
↑   Shift + Space

In the Reading pane, page up through text

0
←  →

Collapse or expand a group in the email message list

0
Alt + B

Go back to previous view in the main Outlook window

0
or Alt +
0
Alt +

Go forward to next view in the main Outlook window

0
Ctrl + ↑   Shift + W

Select the InfoBar and, if available, show the menu of commands

0
Ctrl + E

Find a message or other item

0
Esc

Clear the search results

0
Ctrl + Alt + A

Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in

0
Ctrl + ↑   Shift + F

Use Advanced Find

0
Ctrl + ↑   Shift + P

Create a Search folder

0
F4

Search for text within an open item

0
Ctrl + H

Find and replace text, symbols, or some formatting commands when in the Reading pane or in an open item

0
Ctrl + Alt + K

Expand search to include items from the current folder

0
Ctrl + Alt + Z

Expand search to include subfolders

0
Ctrl + ↑   Shift + G

Open the Flag for Follow Up dialog box to assign a flag

0
Alt + D

Delete the selected category from the list in the Color categories dialog box

0
Ctrl + ↑   Shift + A

Create an appointment

0
Ctrl + ↑   Shift + C

Create a contact

0
Ctrl + ↑   Shift + L

Create a contact group

0
Ctrl + ↑   Shift + X

Create a fax

0
Ctrl + ↑   Shift + E

Create a folder

0
Ctrl + ↑   Shift + Q

Create a meeting request

0
Ctrl + ↑   Shift + M

Create a message

0
Ctrl + ↑   Shift + N

Create a note

0
Ctrl + ↑   Shift + H

Create an Office document

0
Ctrl + ↑   Shift + S

Post to the selected folder

0
Ctrl + T

Post a reply in the selected folder

0
Ctrl + ↑   Shift + P

Create a Search folder

0
Ctrl + ↑   Shift + K

Create a task

0
Ctrl + S

Save (except in Tasks view)

0
or ↑   Shift + F12
0
Alt + S

Save and close (except in Mail view)

0
F12

Save as (only in Mail view)

0
Ctrl + Z

Undo

0
or Alt + Backspace
0
Ctrl + D

Delete an item

0
Ctrl + P

Print

0
Ctrl + ↑   Shift + Y

Copy an item

0
Ctrl + ↑   Shift + V

Move an item

1
Ctrl + K

Check names

0
F7

Check spelling

0
Ctrl + ↑   Shift + G

Flag for follow-up

0
Ctrl + F

Forward

0
or Alt + W
0
Alt + S

Send or post or invite all

0
F2

Enable editing in a field, in all views except Mail or Icon

0
Ctrl + L

Left align text

0
Ctrl + E

Center text

0
Ctrl + R

Right align text

0
Ctrl + ↑   Shift + I

Switch to Inbox

0
Ctrl + ↑   Shift + O

Switch to Outbox

0
Ctrl + K

Check names

1
Alt + S

Send

0
Ctrl + R

Reply to a message

0
Ctrl + ↑   Shift + R

Reply All to a message

0
Ctrl + Alt + R

Reply with meeting request

0
Ctrl + F

Forward a message

0
Ctrl + Alt + J

Mark a message as not junk

0
Ctrl + ↑   Shift + I

Display blocked external content (in a message)

0
Ctrl + ↑   Shift + S

Post to a folder

0
Ctrl + ↑   Shift + N

Apply Normal style

0
Ctrl + M

Check for new messages

0
or F9
0

Go to the previous message

0

Go to the next message

0
Ctrl + N

Create a message (when in Mail view)

0
Ctrl + ↑   Shift + M

Create a message (from any Outlook view)

0
Ctrl + O

Open a received message

0
Ctrl + ↑   Shift + D

Delete and ignore a conversation

0
Ctrl + ↑   Shift + B

Open the Address Book

0
Insert

Add a Quick flag to an unopened message

0
Ctrl + ↑   Shift + G

Display the Flag for follow up dialog box

0
Ctrl + Q

Mark as read

0
Ctrl + U

Mark as unread

0
Ctrl + ↑   Shift + W

Open the MailTip in the selected message

0
F4

Find or replace

0
↑   Shift + F4

Find next

0
Ctrl + ⤶ Enter

Send

0
Ctrl + P

Print

0
Ctrl + F

Forward

0
Ctrl + Alt + F

Forward as attachment

0
Alt + ⤶ Enter

Show the properties for the selected item

0
Ctrl + Alt + M

Mark for download

0
Ctrl + Alt + U

Check Mark for download status

0
Ctrl + B

(when a Send/Receive is in progress) Display Send/Receive progress

0
Ctrl + N

Create an appointment (when in the Calendar view)

0
Ctrl + ↑   Shift + A

Create an appointment (in any Outlook view)

0
Ctrl + ↑   Shift + Q

Create a meeting request

0
Alt + 1

Show one day in the calendar

0
Alt + 2

Show two days in the calendar

0
Alt + 3

Show three days in the calendar

0
Alt + 4

Show four days in the calendar

0
Alt + 5

Show five days in the calendar

0
Alt + 6

Show six days in the calendar

0
Alt + 7

Show seven days in the calendar

0
Alt + 8

Show eight days in the calendar

0
Alt + 9

Show nine days in the calendar

0
Alt + 0

Show 10 days in the calendar

0
Ctrl + G

Go to a date

0
Alt + =

Switch to Month view

0
or Ctrl + Alt + 4
0
Ctrl +

Go to the next day

0
Alt +

Go to the next week

0
Alt + Page Down

Go to the next month

0
Ctrl +

Go to the previous day

0
Alt +

Go to the previous week

0
Alt + Page Up

Go to the previous month

0
Alt + Home

Go to the start of the week

0
Alt + End

Go to the end of the week

0
Alt + -

Switch to Full Week view

0
or Ctrl + Alt + 3
0
Ctrl + Alt + 2

Switch to Work Week view

0
Ctrl + ,

Go to previous appointment

0
or Ctrl + ↑   Shift + ,
0
Ctrl + ,

Go to next appointment

0
or Ctrl + ↑   Shift + ,
0
Ctrl + G

Set up recurrence for an open appointment or meeting

0
Ctrl + ↑   Shift + D

Dial a new call

0
F3

Find a contact or other item (Search)

0
or Ctrl + E
0
F11

Enter a name in the Search Address Books box

0
↑   Shift + A - Z

In Table or List view of contacts, go to the first contact that starts with a specific letter

0
Ctrl + A

Select all contacts

0
Ctrl + F

Create a message with selected contact as subject

0
Ctrl + N

Create a contact (when in Contacts)

0
Ctrl + ↑   Shift + C

Create a contact (from any Outlook view)

0
Ctrl + O

Open a contact form for the selected contact

0
Ctrl + ↑   Shift + L

Create a contact group

0
Ctrl + P

Print

0
F5

Update a list of contact group members

0
Ctrl + Y

Go to a different folder

0
Ctrl + ↑   Shift + B

Open the Address Book

0
Ctrl + ↑   Shift + F

Use Advanced Find

0
Ctrl + ↑   Shift + ,

In an open contact, open the next contact listed

0
F11

Find a contact

0
Esc

Close a contact

0
Ctrl + ↑   Shift + X

Send a fax to the selected contact

0
Alt + D

Open the Check Address dialog box

0
Alt + ↑   Shift + 1

In a contact form, under Internet, display the Email 1 information

0
Alt + ↑   Shift + 2

In a contact form, under Internet, display the Email 2 information

0
Alt + ↑   Shift + 3

In a contact form, under Internet, display the Email 3 information

0
Alt + A

Open the Add list

0
Alt + B

Select text in the Label box when the field with a label assigned is selected

0
Alt + C

Open the Add Card Picture dialog box

0
Alt + E

Place cursor at beginning of the Edit box

0
Alt + F

Select the Fields box

0
Alt + G

Select the Image Align drop-down box

0
Alt + K

Enter  Select the color palette for the background

0
Alt + L

Select the Layout drop-down box

0
Alt + R

Remove a selected field from the Fields box

0
Ctrl + C

Accept a task request

0
Ctrl + D

Decline a task request

0
Ctrl + E

Find a task or other item

0
Ctrl + Y

Open the Go to Folder dialog box

0
Ctrl + N

Create a task when in Tasks view

0
Ctrl + ↑   Shift + K

Create a task from any Outlook view

0
Ctrl + O

Open selected item

0
Ctrl + P

Print selected item

0
Ctrl + A

Select all items

0
Ctrl + D

Delete selected item

0
Ctrl + F

Forward a task as an attachment

0
Ctrl + ↑   Shift + Alt + U

Create a task request

0
Tab

Switch between the Folder pane, Tasks list, and To-Do bar

0
or ↑   Shift + Tab
0
Ctrl + Z

Undo last action

0
Insert

Flag an item or mark complete

0
Alt + O

Display the Format menu

0
Ctrl + ↑   Shift + P

Display the Font dialog box

0
↑   Shift + F3

Switch case (with text selected)

0
Ctrl + ↑   Shift + K

Format letters as small capitals

0
Ctrl + B

Make letters bold

0
Ctrl + ↑   Shift + L

Add bullets

0
Ctrl + I

Make letters italic

0
Ctrl + T

Increase indent

0
Ctrl + ↑   Shift + T

Decrease indent

0
Ctrl + L

Left align

0
Ctrl + E

Center

0
Ctrl + U

Underline

0
Ctrl + ]

Increase font size

0
or Ctrl + ↑   Shift + >
0
Ctrl + [

Decrease font size

0
or Ctrl + ↑   Shift + <
0
Ctrl + X

Cut

0
or ↑   Shift + Del
0
Ctrl + C

Copy

0
or Ctrl + Insert
Note: Ctrl+Insert is not available in the Reading pane.
0
Ctrl + V

Paste

0
or ↑   Shift + Insert
0
Ctrl + ↑   Shift + Z

Clear formatting

0
or Ctrl + Space
0
Ctrl + ↑   Shift + H

Delete the next word

0
Ctrl + ↑   Shift + J

Justify text (Stretch a paragraph to fit between the margins)

0
Ctrl + ↑   Shift + S

Apply styles

0
Ctrl + T

Create a hanging indent

0
Ctrl + K

Insert a hyperlink

0
Ctrl + L

Left align a paragraph

0
Ctrl + R

Right-align a paragraph

0
Ctrl + ↑   Shift + T

Reduce a hanging indent

0
Ctrl + Q

Remove paragraph formatting

0
Ctrl + K

Insert or edit a hyperlink in the body of an item

0
Alt + F

then P Open the Print tab in Backstage view

0
Alt + F

then PP, FF and 1 Print an item from an open window

0
Alt + S

Open the Page Setup dialog box from Print view

0
or Alt + U
0
Alt + F

then P, I Select a printer from Print view

0
Alt + F

then P, R Open the Print Options dialog box

0
F9

Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define

0
↑   Shift + F9

Start a send/receive for the current folder, retrieving full items (header, item, and any attachments)

0
Ctrl + M

Start a send/receive

0
Ctrl + Alt + S

Define Send/Receive groups

0
Alt + F11

Open Visual Basic Editor

0
Alt + F8

Play macro

Place the focus on an InfoPath folder, and then press Ctrl+N to create an InfoPath form
0
Ctrl + ↑   Shift + Alt + T

Close an InfoPath form

0
Page Down

Go to the item at the bottom of the screen

0
Page Up

Go to the item at the top of the screen

0
↑   Shift + ↑  ↓

Extend or reduce the selected items by one item

0
Ctrl + ↑  ↓

Go to the next or previous item without extending the selection

0
Ctrl + Space

Etkin öğeyi seç veya seçimini iptal et

0

Expand a single selected group

0

Collapse a single selected group

0

Select the previous group

0

Select the next group

0
Home

Select the first group

0
End

Select the last group

0

Select the first item on screen in an expanded group or the first item off screen to the right

0
Alt + Key

for number of days  View from one through nine days

0
Alt + 0

(zero)  View 10 days

0
Alt + -

Switch to Week view

0
Alt + =

Switch to Month view

0
Ctrl + Tab

Move between Calendar view, TaskPad, and the Folder list

0
or F6
0
↑   Shift + Tab

Select the previous appointment

0

Go to the previous day

0

Go to the next day

0
Alt +

Go to the same day in the next week

0
Alt +

Go to the same day in the previous week

0
Home

Select the time that begins your work day

0
End

Select the time that ends your work day

0

Select the previous block of time

0

Select the next block of time

0
Page Up

Select the block of time at the top of the screen

0
Page Down

Select the block of time at the bottom of the screen

0
↑   Shift +

Arrow Extend or reduce the selected time

0
or ↑   Shift +
With the cursor in the appointment, press Alt+Up Arrow or Alt+Down Arrow, respectively  Move an appointment up or down.
With the cursor in the appointment, press Alt+Shift+Up Arrow or Alt+Shift+Down Arrow, respectively  Change an appointment's start or end time.
0
Alt +

Move selected item to the same day in the next week

0
Alt +

Move selected item to the same day in the previous week