Outlook 2019 and Outlook 2016 keyboard shortcuts 

Outlook 2019 and Outlook 2016    

Zeynel -
7 years ago
- Shortcuts
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Alt + 3

Show three days in the calendar

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Alt + 4

Show four days in the calendar

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Alt + 5

Show five days in the calendar

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Alt + D

Delete the selected category from the list in the Color categories dialog box

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Alt + S

Send

1
Alt + S

then S Send/Receive

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Ctrl + + Space

Select multiple nonadjacent items

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or Ctrl + + Space
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Alt + W

Forward

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Ctrl + P

Print

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or Ctrl + P
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Ctrl + P

Print selected item

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Ctrl + P

Print

0
Ctrl + [

Decrease font size

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Ctrl + ]

Increase font size

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Ctrl + Alt + S

Define Send/Receive groups

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Ctrl + Tab

Move between Calendar view, TaskPad, and the Folder list

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Alt +

Go to the same day in the next week

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Alt +

Go to the same day in the previous week

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Alt + ↑  Shift + 1

In a contact form, under Internet, display the Email 1 information

0
Alt + ↑  Shift + 2

In a contact form, under Internet, display the Email 2 information

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Alt + ↑  Shift + 3

In a contact form, under Internet, display the Email 3 information

0
Alt +

Go to the previous week

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Ctrl + Alt + 3

Switch to Full Week view

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Ctrl + Alt + 2

Switch to Work Week view

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↑  Shift + Tab

Switch between the Folder pane, Tasks list, and To-Do bar

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Alt + Backspace

Undo

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Ctrl + Alt + R

Reply with meeting request

1
Ctrl + Alt + F

Forward as attachment

0
Alt +

Go to the next week

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Ctrl + Alt + 4

Switch to Month view

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Alt +

In the Reading pane, go to the previous message

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Ctrl + Alt + Z

Expand search to include subfolders

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Ctrl + Alt + A

Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in

1
↑  Shift + Tab

Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar

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Ctrl + Tab

Move around message header lines in the Folder pane or an open message

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Alt +

Go back to previous view in the main Outlook window

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Alt +

Go forward to next view in the main Outlook window

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↑  Shift + Tab

Switch between active view, the To-Do bar, Search, and back to active view

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↑  Shift + Tab

Move to the previous field and control

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Alt +

Go to the same day in the previous week

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Alt +

Go to the same day in the next week

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↑  Shift + Tab

Select the previous appointment

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Alt +

Move selected item to the same day in the next week

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Alt +

Move selected item to the same day in the previous week

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Ctrl + ,

In the Reading pane, go to the previous message

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Ctrl + ,

Switch to previous open message

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Ctrl + ,

Go to previous appointment

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Ctrl + ,

Go to next appointment

-1
Ctrl + ↑  Shift + Alt + T

Close an InfoPath form

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Alt + Key

for number of days  View from one through nine days

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Alt + -

Switch to Week view

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Alt + -

Switch to Full Week view

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Ctrl + ↑  Shift + Tab

Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar

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Ctrl + ↑  Shift + Alt + U

Create a task request

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Alt + JA

then A, S  Attachment SaveAs

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Place the focus on an InfoPath folder, and then press Ctrl+N to create an InfoPath form
Note: Ctrl+Insert is not available in the Reading pane.
With the cursor in the appointment, press Alt+Up Arrow or Alt+Down Arrow, respectively  Move an appointment up or down.
With the cursor in the appointment, press Alt+Shift+Up Arrow or Alt+Shift+Down Arrow, respectively  Change an appointment's start or end time.
To select a specific card in the list, type one or more letters of the name that the card is filed under, or type the name of the field you are sorting by.
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

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