Delete the selected line in a transaction

Insert a blank detail line in a transaction

Copy line in an Invoice*

Paste the copied line to the intended row in the invoice*

Create a new transaction or list item

Delete the current transaction or list item

Edit an item in an item list or in a register

Check in the write checks/cheques windows or in the check register: Use Ctrl + O to copy the check.You can then use Ctrl + V (paste) to create a copy of that check if you are in the check register.

Refresh list. You only see this if you are in multi-user mode when you have a list open. This will force QuickBooks to go back to the database server and retrieve the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed.

Transaction history (used inside a transaction)

Write Checks/Cheques

To run a Quick Report, highlight an account, customer, or vendor then press Ctrl + Q to pull up the report.

Transaction Journal (Used inside a transaction)

Customer Center

Chart of Accounts

Create Invoices

If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice details line, this will open the list associated with that drop-down.

Use the item from the list that you have just opened using Ctrl + L.

Use Register

If you are in a register for an account, entering Ctrl + G will take you to the register for the "transfer" account associated with the line you have selected

Find

QuickBooks Help

Product Information Screen

Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. This provides a wide range of system and diagnostic information, as well as a quick way to view and edit a number of support and technical files that relate to QuickBooks operations.

QuickBooks Technical Support helper

Close Active window

Move to the next open window and make it active. Note: Some windows, such as the Accountant Center, does not allow this

To increase the number in a form, such as a check/cheque number or invoice number, highlight the number you want to change.

To decrease the number in a form, such as a check/cheque number or invoice number, highlight the number you want to change.

Save transaction

Save transaction and go to the next transaction

Go to the previous transaction

Go to the next field

Go to the prior field

Go to the previous line in a form

Go to the next line in a form

Move to the previous page in a form area or report

Move to the next page in a form area or report

Move to the first item a list or register

Move to the last item in a list or register

Record

To start QuickBooks without opening a company file, press Ctrl while opening QuickBooks.

To suppress or not open the desktop windows (at Open Company window), press Alt while opening a company file.

Exit

Advance to the next day

Previous day

Today

First day of the Week

Last day of the Week

First day of the Month

Last day of the Month

First day of the Year

(left bracket) Same day in previous week

(right bracket) Same day in next week

(semi colon) Same date last month

(apostrophe) Same date next month

Opens the calendar for date selection (the small date calendar, not the “Calendar” feature)

To memorize the current transaction

Opens the Memorized Transaction List

Print

If you have been trying to register QuickBooks, and you have been given a “validation code,” you can easily enter the code as needed. Open QuickBooks, select Help and then About QuickBooks.When the product splash screen shows, press Ctrl+R+P. This opens the window that lets you enter your validation code.

QuickBooks Service Keys (Payroll)

Set up YTD Amounts. Select Help from the QuickBooks menu, then select About QuickBooks which opens the splash screen with license and other info. At this point, press Ctrl+Alt+Y and you will get a window that lets you enter year-to-date amounts for payroll.

Export to QuickBooks Online. Press F2 then Ctrl + B + Q. Select OK or close the Product Information screen

Undo

Cut

Copy

Paste

Delete a character to the right

Delete a character to the left

Go to the first character in the field

Go to the last character in the field

Move to the next word in a current text field

Move to the previous word in a current text field