QuickBooks Desktop keyboard shortcuts

QuickBooks Desktop

Zeynel Abidin Öztürk -
2 years ago
- Shortcuts
Ctrl + Del

Delete the selected line in a transaction

Ctrl + Insert

Insert a blank detail line in a transaction

Ctrl + Alt + Y

Copy line in an Invoice*

Ctrl + Alt + V

Paste the copied line to the intended row in the invoice*

Ctrl + N

Create a new transaction or list item

Ctrl + D

Delete the current transaction or list item

Ctrl + E

Edit an item in an item list or in a register

Ctrl + O

Check in the write checks/cheques windows or in the check register: Use Ctrl + O to copy the check.You can then use Ctrl + V (paste) to create a copy of that check if you are in the check register.


Refresh list. You only see this if you are in multi-user mode when you have a list open. This will force QuickBooks to go back to the database server and retrieve the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed.

Ctrl + H

Transaction history (used inside a transaction)

* This is only available in QuickBooks 2018 and later versions.
Ctrl + W

Write Checks/Cheques

Ctrl + Q

To run a Quick Report, highlight an account, customer, or vendor then press Ctrl + Q to pull up the report.

Ctrl + Y

Transaction Journal (Used inside a transaction)

Ctrl + J

Customer Center

Ctrl + A

Chart of Accounts

Ctrl + I

Create Invoices

Ctrl + L

If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice details line, this will open the list associated with that drop-down.

Ctrl + U

Use the item from the list that you have just opened using Ctrl + L.

Ctrl + R

Use Register

Ctrl + G

If you are in a register for an account, entering Ctrl + G will take you to the register for the "transfer" account associated with the line you have selected

Ctrl + F



QuickBooks Help


Product Information Screen

or Ctrl + 1

Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. This provides a wide range of system and diagnostic information, as well as a quick way to view and edit a number of support and technical files that relate to QuickBooks operations.

or Ctrl + 2

QuickBooks Technical Support helper


Close Active window

or Ctrl + F4
Ctrl + F6

Move to the next open window and make it active. Note: Some windows, such as the Accountant Center, does not allow this


To increase the number in a form, such as a check/cheque number or invoice number, highlight the number you want to change.


To decrease the number in a form, such as a check/cheque number or invoice number, highlight the number you want to change.

Alt + S

Save transaction

Alt + N

Save transaction and go to the next transaction

Alt + P

Go to the previous transaction

⭾ Tab

Go to the next field

↑   Shift + ⭾ Tab

Go to the prior field

Go to the previous line in a form

Go to the next line in a form

Page Up

Move to the previous page in a form area or report

Page Down

Move to the next page in a form area or report

Ctrl + Page Up

Move to the first item a list or register

Ctrl + Page Down

Move to the last item in a list or register

Ctrl + ⤶ Enter



To start QuickBooks without opening a company file, press Ctrl while opening QuickBooks.


To suppress or not open the desktop windows (at Open Company window), press Alt while opening a company file.

Alt + F4


  The following can be used while on the register or on any transaction list:

Advance to the next day


Previous day




First day of the Week


Last day of the Week


First day of the Month


Last day of the Month


First day of the Year


(left bracket) Same day in previous week


(right bracket) Same day in next week


(semi colon) Same date last month


(apostrophe) Same date next month

Alt +

Opens the calendar for date selection (the small date calendar, not the “Calendar” feature)

Ctrl + M

To memorize the current transaction

Ctrl + T

Opens the Memorized Transaction List

Ctrl + P


Ctrl + R + P

If you have been trying to register QuickBooks, and you have been given a “validation code,” you can easily enter the code as needed. Open QuickBooks, select Help and then About QuickBooks.When the product splash screen shows, press Ctrl+R+P. This opens the window that lets you enter your validation code.

Ctrl + K

QuickBooks Service Keys (Payroll)

Ctrl + Alt + Y

Set up YTD Amounts. Select Help from the QuickBooks menu, then select About QuickBooks which opens the splash screen with license and other info. At this point, press Ctrl+Alt+Y and you will get a window that lets you enter year-to-date amounts for payroll.

F2 then Ctrl + B + Q

Export to QuickBooks Online. Press F2 then Ctrl + B + Q. Select OK or close the Product Information screen

Ctrl + Z


Ctrl + X


Ctrl + C


Ctrl + V



Delete a character to the right

⬅ Backspace

Delete a character to the left


Go to the first character in the field


Go to the last character in the field

Ctrl +

Move to the next word in a current text field

Ctrl +

Move to the previous word in a current text field

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Program information

Program name: QuickBooks Desktop QuickBooks Desktop (Productivity)

QuickBooks is an accounting software package for small and medium-sized businesses. It is developed by Intuit and works in Windows and macOS.

Web page: quickbooks.intuit.com

Last update: 11 Nov 2019

Shortcut count: 77

How easy to press shortcuts: 86%

Platform detected: Windows or Linux (not macOS)

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