Outlook 2019 and Outlook 2016 keyboard shortcuts 

Outlook 2019 and Outlook 2016    

Zeynel -
7 years ago
- Shortcuts
1
Alt + N

then A, F Insert file

1
Esc

Close

1
Alt + S

then S Send/Receive

1
Ctrl + ↑  Shift + K

New task

1
Ctrl + 7

Switch to Shortcuts

1
Ctrl + Alt + F

Forward as attachment

1
Alt + H

Go to Home tab

1
Alt + H

then M, V Select folder from list Move to folder

1
Ctrl + T

Post a reply in the selected folder

1
Insert

Flag an item or mark complete

1
↑  Shift + Tab

Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar

1
Esc

Clear the search results

1
⤶ Enter

Close

1
Alt + A

Open the Add list

1
Ctrl + ↑  Shift + H

Delete the next word

0
Ctrl + K

Check names

0
Alt + S

Send

0
Alt + JA

then A, S  Attachment SaveAs

0
Ctrl + 6

Switch to Folder list in the Folder pane

0
Alt + H

then R, A Reply All

0
Ctrl + ↑  Shift + F

Use Advanced Find

0
Alt + S

Send

0
Ctrl + ↑  Shift + G

Open the Flag for Follow Up dialog box to assign a flag

0
Alt + D

Delete the selected category from the list in the Color categories dialog box

0
Ctrl + ↑  Shift + J

Justify text (Stretch a paragraph to fit between the margins)

0
Ctrl + ↑  Shift + F

Use Advanced Find

0
Ctrl + ↑  Shift + C

Create a contact

0
Ctrl + 4

Switch to Tasks view

0
F3

Go to the Search box

0
Ctrl + R

Reply to a message

0
Ctrl + A

Select all items

0
F9

Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define

0
↑  Shift + F9

Start a send/receive for the current folder, retrieving full items (header, item, and any attachments)

0
Ctrl + ↑  Shift + A

Create an appointment

0
Ctrl + ↑  Shift + Y

Copy an item

0
Ctrl + ↑  Shift + G

Flag for follow-up

0
Alt + 4

Show four days in the calendar

0
Ctrl + 5

Switch to Notes

0
Ctrl + E

Search

0
Ctrl + ↑  Shift + M

New message

0
Ctrl + ↑  Shift + Tab

Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar

0
F4

Search for text within an open item

0
Tab

Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar

0
F11

Enter a name in the Search Address Books box

0
Ctrl + D

Decline a task request

0
Ctrl + B

(when a Send/Receive is in progress) Display Send/Receive progress

0
Ctrl + ↑  Shift + K

Create a task from any Outlook view

0
Ctrl + ↑  Shift + T

Decrease indent

0
Alt +

Move selected item to the same day in the previous week

0
F6

Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar, and show the access keys in the Outlook ribbon

0
Ctrl + Tab

Move around message header lines in the Folder pane or an open message

0

Move around within the Folder pane

0
Alt + B

Go back to previous view in the main Outlook window

0
Ctrl + ↑  Shift + W

Select the InfoBar and, if available, show the menu of commands

0
Ctrl + H

Find and replace text, symbols, or some formatting commands when in the Reading pane or in an open item

0
Ctrl + Alt + K

Expand search to include items from the current folder

0
Ctrl + Alt + Z

Expand search to include subfolders

0
Ctrl + E

Find a message or other item

0
Ctrl + Alt + A

Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in

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0
Ctrl + ↑  Shift + L

Create a contact group

0
Ctrl + ↑  Shift + X

Create a fax

0
Ctrl + ↑  Shift + E

Create a folder

0
Ctrl + ↑  Shift + Q

Create a meeting request

0
Ctrl + ↑  Shift + P

Create a Search folder

0
Ctrl + ↑  Shift + H

Create an Office document

0
Alt + H

then RP  Reply

0
Alt + H

then F then W Forward

0
Ctrl + 2

Go to calendar

0
Ctrl + ↑  Shift + A

Create appointment

0
Ctrl + 1

Switch to Mail view

0
Ctrl + 2

Switch to Calendar view

0
Ctrl + 3

Switch to Contacts view

0
Ctrl + -

Switch to next open message

0
Ctrl + ,

Switch to previous open message

0
Ctrl + ↑  Shift + G

Display the Flag for follow up dialog box

0
Ctrl + F

Forward

0
Alt + S

Save and close (except in Mail view)

0
Ctrl + Alt + R

Reply with meeting request

0
Ctrl + F

Forward a message

0
Ctrl + M

Check for new messages

0
Ctrl + N

Create a message (when in Mail view)

0
Ctrl + ↑  Shift + M

Create a message (from any Outlook view)

0
Ctrl + O

Open a received message

0
Page Down

Go to the item at the bottom of the screen

0

Go to the previous day

0
Alt + F

then P, I Select a printer from Print view

0
Alt + F8

Play macro

0
Ctrl + F

Forward

0
or Alt + W
‎-1
Ctrl + K

Check names

‎-1
Ctrl + Y

Go to a different folder

‎-1
Ctrl + ↑  Shift + Alt + T

Close an InfoPath form

‎-1
Ctrl + C

Copy

‎-1
Del

(when a message, task, or meeting is selected) Delete

‎-1
Ctrl + ↑  Shift + I

Display blocked external content (in a message)

‎-1
Ctrl + N

Create an appointment (when in the Calendar view)

‎-2
Alt + F11

Open Visual Basic Editor

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0
Alt + F

then P, R Open the Print Options dialog box

Place the focus on an InfoPath folder, and then press Ctrl+N to create an InfoPath form
0

Go to the next day

0
Alt +

Go to the same day in the next week

0
Alt +

Go to the same day in the previous week

0
Home

Select the time that begins your work day

0
End

Select the time that ends your work day

0

Select the previous block of time

0

Select the next block of time

0
Page Up

Select the block of time at the top of the screen

0
Page Down

Select the block of time at the bottom of the screen

0
↑  Shift +

Arrow Extend or reduce the selected time

0
or ↑  Shift +
With the cursor in the appointment, press Alt+Up Arrow or Alt+Down Arrow, respectively  Move an appointment up or down.
With the cursor in the appointment, press Alt+Shift+Up Arrow or Alt+Shift+Down Arrow, respectively  Change an appointment's start or end time.
0
Alt +

Move selected item to the same day in the next week

0
Page Up

Go to the item at the top of the screen

0
↑  Shift +   

Extend or reduce the selected items by one item

0
Ctrl +   

Go to the next or previous item without extending the selection

0
Ctrl + Space

Etkin öğeyi seç veya seçimini iptal et

0

Expand a single selected group

0

Collapse a single selected group

0

Select the previous group

0

Select the next group

0
Home

Select the first group

0
End

Select the last group

0

Select the first item on screen in an expanded group or the first item off screen to the right

0
Alt + Key

for number of days  View from one through nine days

0
Alt + 0

(zero)  View 10 days

0
Alt + -

Switch to Week view

0
Alt + =

Switch to Month view

0
Ctrl + Tab

Move between Calendar view, TaskPad, and the Folder list

0
or F6
0
↑  Shift + Tab

Select the previous appointment

0
Ctrl + M

Start a send/receive

0
Ctrl + Alt + S

Define Send/Receive groups

0
Ctrl + D

Delete selected item

0
Ctrl + F

Forward a task as an attachment

0
Ctrl + ↑  Shift + Alt + U

Create a task request

0
Tab

Switch between the Folder pane, Tasks list, and To-Do bar

0
or ↑  Shift + Tab
0
Ctrl + Z

Undo last action

0
Alt + O

Display the Format menu

0
Ctrl + ↑  Shift + P

Display the Font dialog box


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