Outlook 2019 and Outlook 2016 keyboard shortcuts 

Outlook 2019 and Outlook 2016    

Zeynel -
7 years ago
- Shortcuts
0
↑  Shift + F3

Switch case (with text selected)

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Ctrl + ↑  Shift + K

Format letters as small capitals

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Ctrl + B

Make letters bold

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Ctrl + ↑  Shift + L

Add bullets

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Ctrl + I

Make letters italic

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Ctrl + T

Increase indent

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Ctrl + ↑  Shift + A

Create an appointment (in any Outlook view)

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Ctrl + ↑  Shift + Q

Create a meeting request

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Alt + 1

Show one day in the calendar

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Alt + 2

Show two days in the calendar

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Alt + 3

Show three days in the calendar

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Alt + ⤶ Enter

Show the properties for the selected item

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Ctrl + Alt + M

Mark for download

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Ctrl + Alt + U

Check Mark for download status

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Ctrl + Q

Mark as read

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Ctrl + U

Mark as unread

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Ctrl + ↑  Shift + W

Open the MailTip in the selected message

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F4

Find or replace

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↑  Shift + F4

Find next

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Ctrl + ⤶ Enter

Send

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Ctrl + P

Print

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Alt + 5

Show five days in the calendar

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Alt + 6

Show six days in the calendar

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Alt + 7

Show seven days in the calendar

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Alt + 8

Show eight days in the calendar

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Alt + 9

Show nine days in the calendar

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Alt + 0

Show 10 days in the calendar

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Ctrl + G

Go to a date

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Alt + =

Switch to Month view

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or Ctrl + Alt + 4
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Ctrl +

Go to the next day

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Alt +

Go to the next week

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Alt + Page Down

Go to the next month

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Ctrl +

Go to the previous day

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Alt +

Go to the previous week

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Alt + Page Up

Go to the previous month

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Alt + Home

Go to the start of the week

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Alt + End

Go to the end of the week

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Alt + -

Switch to Full Week view

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or Ctrl + Alt + 3
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Ctrl + Alt + 2

Switch to Work Week view

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Ctrl + ,

Go to previous appointment

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or Ctrl + ↑  Shift + ,
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Ctrl + ,

Go to next appointment

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or Ctrl + ↑  Shift + ,
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Ctrl + G

Set up recurrence for an open appointment or meeting

Advertisement

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Ctrl + ↑  Shift + D

Dial a new call

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F3

Find a contact or other item (Search)

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or Ctrl + E
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Ctrl + ↑  Shift + S

Post to a folder

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Ctrl + ↑  Shift + N

Apply Normal style

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Ctrl + Alt + J

Mark a message as not junk

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Ctrl + ↑  Shift + R

Reply All to a message

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Ctrl + ↑  Shift + D

Delete and ignore a conversation

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Ctrl + ↑  Shift + B

Open the Address Book

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Insert

Add a Quick flag to an unopened message

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F9

Check for new messages

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Go to the previous message

Advertisement

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Go to the next message

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F12

Save as (only in Mail view)

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Ctrl + Z

Undo

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or Alt + Backspace
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Ctrl + D

Delete an item

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Ctrl + P

Print

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Ctrl + ↑  Shift + V

Move an item

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F7

Check spelling

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Alt + S

Send or post or invite all

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F2

Enable editing in a field, in all views except Mail or Icon

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Ctrl + L

Left align text

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Ctrl + E

Center text

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Ctrl + R

Right align text

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Ctrl + ↑  Shift + I

Switch to Inbox

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Ctrl + ↑  Shift + O

Switch to Outbox

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Ctrl + E

Go to the Search box

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Alt +

In the Reading pane, go to the previous message

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or Ctrl + ,
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or Alt + Page Up
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Space

In the Reading pane, page down through text

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↑  Shift + Space

In the Reading pane, page up through text

0
  

Collapse or expand a group in the email message list

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Alt +

Go back to previous view in the main Outlook window

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Alt +

Go forward to next view in the main Outlook window

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Ctrl + ↑  Shift + S

Post to the selected folder

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Ctrl + ↑  Shift + P

Create a Search folder

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Ctrl + ↑  Shift + K

Create a task

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Ctrl + S

Save (except in Tasks view)

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or ↑  Shift + F12
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Ctrl + ↑  Shift + M

Create a message

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Ctrl + ↑  Shift + N

Create a note

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Home

Go to the start of work hours for the selected day

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End

Go to the end of work hours for the selected day

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Page Up

Go up one page view in the selected day

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Page Down

Go down one page view in the selected day

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↑  Shift +   

Change the duration of the selected block of time

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or ↑  Shift +   
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or ↑  Shift + Home
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or ↑  Shift + End
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Home

Go to the first day of the week

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Page Up

Go to the same day of the week in the previous page

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Page Down

Go to the same day of the week in the next page

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Alt + Home

Go to the first day of the current week

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Alt + End

Go to the last day of the current week

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Alt +

Go to the same day in the previous week

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Alt +

Go to the same day in the next week

To select a specific card in the list, type one or more letters of the name that the card is filed under, or type the name of the field you are sorting by.
0

Select the previous card

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Select the next card

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Home

Select the first card in the list

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End

Select the last card in the list

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Page Up

Select the first card on the current page

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Page Down

Select the first card on the next page

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Select the closest card in the next column

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Select the closest card in the previous column

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Ctrl + Space

Select or cancel selection of the active card

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↑  Shift +

Extend the selection to the previous card and cancel selection of cards after the starting point

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↑  Shift +

Extend the selection to the next card and cancel selection of cards before the starting point

0
Ctrl + ↑  Shift +

Extend the selection to the previous card, regardless of the starting point

0
Ctrl + ↑  Shift +

Extend the selection to the next card, regardless of the starting point

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↑  Shift + Home

Extend the selection to the first card in the list

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↑  Shift + End

Extend the selection to the last card in the list

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Shift + Page Up

Extend the selection to the first card on the previous page

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Shift + Page Down

Extend the selection to the last card on the last page

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Tab

Move to the next field and control

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↑  Shift + Tab

Move to the previous field and control

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⤶ Enter

Close the active card

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or Esc
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⤶ Enter

Add a line in a multiline field

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Home

Move to the beginning of a line

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End

Move to the end of a line

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Page Up

Move to the beginning of a multiline field

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Page Down

Move to the end of a multiline field

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Move to the previous line in a multiline field

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Move to the next line in a multiline field


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