Microsoft Word 2019 keyboard shortcuts 

Microsoft Word 2019    

Zeynel -
7 years ago
- Shortcuts

You don't have to be a master of Microsoft Word to make use of some useful shortcuts. Yes, there are lots of Word shortcuts, but you don't have to memorize them all. Just look for what you would use a lot - you'll most probably be editing faster.

0
Ctrl + Backspace

Delete one word to the left

1
Alt + Ctrl + S

Split the document window

2
Alt + Ctrl + S

Remove the document window split

1
↑  Shift +

(press arrow keys repeatedly) Extend a selection to adjacent cells

0
Ctrl + ↑  Shift +

Extend a selection to the end of a word

2
Alt + F

To use Backstage view, open the File page

4
↑  Shift + F10

Display the shortcut menu for a selected item.

-1
Ctrl + ↑  Shift +

Extend a selection to the beginning of a word

0
↑  Shift + F10

When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it

0
↑  Shift + F10

Display a shortcut menu

1
Alt + Ctrl + C

The copyright symbol

0
↑  Shift + F2

Copy text.

1
↑  Shift + F6

Go to the previous pane or frame (after pressing F6)

0
Ctrl + F6

Go to the next window

0
Ctrl + ↑  Shift +

Extend a selection to the end of a paragraph

0
Ctrl + ↑  Shift +

Extend a selection to the beginning of a paragraph

-1
Ctrl + F3

Cut to the Spike (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location)

0
Ctrl + F3

Cut to the Spike

0
or Ctrl + F3
5
Alt + N

To insert tables, pictures and shapes, headers, or text boxes, open Insert tab

0
Ctrl + F2

Choose the Print Preview command.

1
Alt + Ctrl + T

The trademark symbol

-1
Alt + X

Find out the Unicode character code for the selected character

1
Alt + Ctrl + R

The registered trademark symbol

0
↑  Shift + F4

Repeat a Find or Go To action

3
Ctrl + F1

Expand or collapse the ribbon.

0
↑  Shift + End

Extend a selection to the end of a line

2
↑  Shift + F1

then click the text with the formatting you want to review: Review text formatting

-1
Alt + Ctrl + L

Insert a LISTNUM field

0
↑  Shift + F1

Start context-sensitive Help or reveal formatting

0
Alt + Ctrl + P

Switch to Print Layout view

-1
↑  Shift + Home

Extend a selection to the beginning of a line

4
Alt + W

To choose a document view or mode, such as Read Mode or Outline view, open the View tab You can also set Zoom magnification and manage multiple windows of documents

1
Alt + Ctrl + F

Insert a footnote

0
Ctrl + =

Apply subscript formatting (automatic spacing)

-2
Alt + G

To use themes, colors, and effects, such as page borders, open the Design tab

-1
Alt + M

To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab

1
↑  Shift + F7

Choose the Thesaurus command (Review tab, Proofing group)

5
Alt + H

To use common formatting commands, paragraph styles, or to use the Find tool, open Home tab

1
Ctrl + F9

A field

1
Ctrl + F9

Insert an empty field

0
or Ctrl + F9
0
↑  Shift + F9

Switch between a selected field code and its result

0
↑  Shift + F11

Go to the previous field

0
↑  Shift + F9

Switch between a field code and its result

-1
↑  Shift + F11

Go to the previous field

0
Ctrl + ↑  Shift + ⤶ Enter

A column break

-2
Alt + Q

To type a search term for Help content, open "Tell me" box on ribbon

1
Alt + Q

Go to "Tell me what you want to do" and Smart Lookup (in Word 2016)

0
Alt + Ctrl + I

Switch to print preview

0
↑  Shift + F8

Reduce the size of a selection

0
or ↑  Shift + F8
2
↑  Shift + F12

Choose the Save command

0
Shift + Page Up

Extend a selection one screen up

2
Alt + Ctrl + N

Switch to Draft view

1
Shift + Page Down

Extend a selection one screen down

4
Ctrl + F12

Choose the Open command

-3
Ctrl + ↑  Shift + Q

Change the selection to the Symbol font

0
Alt + Ctrl + D

Insert an endnote

Advertisement

0
Ctrl + ↑  Shift + Home

Extend a selection to the beginning of a document

0
Ctrl + ↑  Shift + End

Extend a selection to the end of a document

4
Ctrl + ↑  Shift + Space

A nonbreaking space

1
Ctrl + F11

Lock a field

1
or Ctrl + F11
2
Alt + Ctrl + O

Switch to Outline view

0
1 - 9

Go to page 1-9

0
Alt + ↑  Shift +

Move selected paragraphs down

0
Alt + ↑  Shift +

Row down

0
Alt + Home

To the first cell in a row

1
Alt + ↑  Shift +

Demote a paragraph.

0
Alt + ↑  Shift +

Move selected paragraphs up

0
Alt + ↑  Shift +

Row up

1
Alt + ↑  Shift +

Promote a paragraph

0
Ctrl + F10

Maximize the document window

-3
Alt + F8

Run a macro

0
Ctrl + Num -

An en dash

1
Ctrl + ↑  Shift + -

A nonbreaking hyphen

3
Alt + F9

Switch between all field codes and their results

0
or Alt + F9
0
Alt + F7

Find the next misspelling or grammatical error

0
Alt + ↑  Shift + L

Show the first line of text or all text

0
Alt + ↑  Shift + C

Remove the document window split

0
Alt + ↑  Shift + C

Close the Reviewing Pane if it is open.

0
Alt + ↑  Shift + T

Insert a TIME field

0
Alt + Page Up

To the first cell in a column

-2
Alt + F3

When text or an object is selected, open the Create New Building Block dialog box

1
Alt + Page Down

To the last cell in a column

0
Alt + F3

Create a new Building Block

0
Alt + ↑  Shift + D

Insert a DATE field

0
Alt + F5

Restore the program window size

-1
Alt + ↑  Shift + A

Expand or collapse all text or headings

1
Ctrl + ↑  Shift + F3

Paste the Spike contents

1
Alt + ↑  Shift + R

Copy the header or footer used in the previous section of the document

-1
Ctrl + ↑  Shift + F3

Insert the contents of the Spike

-1
Alt + F11

Display Microsoft Visual Basic code

1
Alt + Ctrl + K

Start AutoFormat

0
Alt + ↑  Shift + F

Insert a merge field

0
Alt + F10

Display the Selection task pane

0
Alt + F6

Move from an open dialog box back to the document, for dialog boxes that support this behavior

0
Alt + ↑  Shift + P

Insert a Page field

0
Ctrl + ↑  Shift + F6

Go to the previous window

1
Alt + Ctrl + Z

Switch between the last four places that you have edited

0
Alt + End

To the last cell in a row

2
Alt + ↑  Shift + O

Mark a table of contents entry

0
Alt + ↑  Shift + M

Print the merged document

0
Ctrl + ↑  Shift + F7

Update linked information in a Microsoft Word source document

1
Ctrl + ↑  Shift + F7

Update linked information in a Word source document

0
Alt + ↑  Shift + N

Merge a document

2
Ctrl + ↑  Shift + F9

Unlink a field

0
Ctrl + ↑  Shift + F5

Edit a bookmark

1
Ctrl + ↑  Shift + F9

Unlink a field

0
Alt + ↑  Shift + I

Mark a table of authorities entry (citation).

1
Alt + ↑  Shift + 1

Show all headings with the Heading 1 style

1
Alt + Ctrl + ↑  Shift + S

Open Styles task pane.

0
Alt + ↑  Shift + E

Edit a mail-merge data document

-1
Ctrl + ↑  Shift + F11

Unlock a field

0
or Ctrl + ↑  Shift + F11
2
Ctrl + ↑  Shift + +

Apply superscript formatting (automatic spacing)

0
Ctrl + Alt + ⤶ Enter

Insert "style separator". You can apply different paragraph styles to the left and right of the style separator. That can be useful for references. And you can also use it to limit the text that is included in the Table of Contents.

1
Ctrl + ↑  Shift + F12

Choose the Print command

1
Alt + ↑  Shift + X

Mark an index entry

0
Alt + ↑  Shift + K

Preview a mail merge

0
Alt + ↑  Shift + -

Collapse text under a heading

1
Alt + Ctrl + .

An ellipsis

1
Alt + Ctrl + Page Up

To the top of the window

0
Alt + Ctrl + Page Down

To the end of the window

0
Shift + Alt + Page Down

Select the column from top to bottom

0
Alt + ↑  Shift + F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

0
or Alt + ↑  Shift + F9
0
Alt + ↑  Shift + F10

Display a menu or message for an available action

-1
Shift + Alt + Page Up

Select the column from bottom to top

0
Ctrl + Alt + F1

Display Microsoft System Information

1
Ctrl + Alt + F2

Choose the Open command

0
Alt + Ctrl + Shift + Page Down

Extend a selection to the end of a window

0
Alt + ↑  Shift + +

Expand text under a heading

1
Alt + Ctrl + Num -

An em dash

0
Alt + Num 5

(with Num Lock off) Select an entire table

-1
Alt + ↑  Shift + F1

Go to the previous field

1
Alt + ↑  Shift + F2

Choose the Save command

-1
Alt + ↑  Shift + F12

Choose Table of Contents button in the Table of Contents container when the container is active.

0
Alt + ↑  Shift + >

Go to next footnote (in Word 2016)

1
Ctrl + ↑  Shift + *

(asterisk on numeric keypad does not work) Display nonprinting characters

0
Alt + ↑  Shift + <

Go to previous footnote (in Word 2016)

1
Alt + ~

Turn Japanese Input Method Editor (IME) on 101 keyboard on or off

1
Alt + R then C

Insert a comment (in the Revision task pane)

0
Alt + R then S

Select Spelling & Grammar

0
Alt + R then L

Set default languages

0
Alt + R then

Select Review tab on ribbon

1
Alt + R then U then L

Open the Set Proofing Language dialog box

0
Ctrl + ↑  Shift + F8 then

Extend a selection or block


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Program information

Program name: Microsoft Word 2019 Microsoft Word 2019 (Text editing)

Microsoft Word is a word processor software developed by Microsoft. Word is licensed as a standalone product or as a part of Microsoft Office.

Web page: products.office.com/word

Last update: 9/9/2022 11:40 AM UTC

How easy to press shortcuts: 74%

More information >>

Updated: Added some shortcuts. (4 updates.) 7/6/2019 5:54:24 AM Updated program information.
12/24/2019 11:20:52 AM Updated program information.
12/24/2019 11:25:58 AM Updated program information.
12/26/2020 8:24:22 PM Added some shortcuts.

Shortcut count: 315

Platform detected: Windows or Linux

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What is your favorite Microsoft Word 2019 hotkey? Do you have any useful tips for it? Let other users know below.


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? cheater OP says: 2 years ago 3/2/2023 10:25 AM
wanted to know all control+shift+all symbols and windows+symbols represent otherwise have leaned a lot from this site
? ali OP says: 2 years ago 11/22/2022 8:17 PM
السلام عليكم
? jimbrett OP says: 3 years ago 10/4/2022 8:41 AM
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Zeynel Admin says in reply to jimbrett : 3 years ago 10/4/2022 8:44 AM
You're welcome :) I don't understand what about Klondike Solitaire though ;)
? Guest OP says: 3 years ago 12/20/2021 4:45 AM
1.I face regular problem " word not responding" i need to know how to quickly correct the problem?
2. Computer Battery drains very fast, full charging takes hours .. why ? how to prevent this
3. Starting the laptop takes enormous time I have Quick Heal Software.
? Silvy OP says: 4 years ago 10/25/2021 3:17 PM
Yup thanks
? Silvy OP says: 4 years ago 10/25/2021 8:41 AM
how do i paste unformatted text (meaning paste text without the formatting)?
Zeynel Admin says in reply to Silvy : 4 years ago 10/25/2021 10:57 AM
It seems there isn't a direct shortcut for this. You can assign a shortcut to "PasteTextOnly" or do the following:

1. Press Ctrl + V to paste formatted text.
2. Press Ctrl (and release) to open paste context menu.
3. Press T to select "Keep text only".
? Silvy OP says in reply to Silvy : 4 years ago 10/25/2021 2:31 PM
How do i assign such a shortcut
Zeynel Admin says in reply to Silvy : 4 years ago 10/25/2021 2:42 PM
- Right click ribbon, click Customize the Ribbon
- Click "Customize" button next to the "Keyboard shortcuts" label.
- On Categories (left) column, click "All Commands"
- On Commands (right), find "PasteTextOnly" and assign a new shortcut (by clicking empty "Press new shortcut" area and pressing the shortcut.

This worked for me.
? vpn singh OP says: 6 years ago 11/4/2019 9:35 AM
that is good for everyone.