Microsoft Word 2019 keyboard shortcuts

Microsoft Word 2019  

Zeynel Abidin Öztürk -
3 years ago
- Shortcuts

You don't have to be a master of Microsoft Word to make use of some useful shortcuts. Yes, there are lots of Word shortcuts, but you don't have to memorize them all. Just look for what you would use a lot - you'll most probably be editing faster.

0
Alt + F

To use Backstage view, open the File page

0
Alt + G

To use themes, colors, and effects, such as page borders, open the Design tab

1
Alt + H

To use common formatting commands, paragraph styles, or to use the Find tool, open Home tab

0
Alt + M

To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab

1
Alt + N

To insert tables, pictures and shapes, headers, or text boxes, open Insert tab

0
Alt + P

To work with page margins, page orientation, indentation, and spacing, open Layout tab.

-2
Alt + Q

To type a search term for Help content, open "Tell me" box on ribbon

1
Alt + R

To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab

0
Alt + S

To add a table of contents, footnotes, or a table of citations, open the References tab

1
Alt + W

To choose a document view or mode, such as Read Mode or Outline view, open the View tab You can also set Zoom magnification and manage multiple windows of documents

1
Alt

Select the active tab of the ribbon and activate the access keys

0
or F10
0
Tab

Move the focus to commands on the ribbon

-2
or ↑   Shift + Tab
0
Tab

Move the focus to each command on the ribbon, forward or backward, respectively

0
or ↑   Shift + Tab
0
← ↑ → ↓

Move down, up, left, or right among the items on the ribbon

1
Ctrl + F1

Expand or collapse the ribbon.

1
↑   Shift + F10

Display the shortcut menu for a selected item.

0
F6

Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane

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Space

Activate a selected command or control on the ribbon

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or ⤶ Enter
0
Space

Open a selected menu or gallery on the ribbon

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or ⤶ Enter
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⤶ Enter

Finish modifying a value in a control on the ribbon, and move focus back to the document

0
Ctrl + Alt + 5 then Tab

Cycle through floating shapes, such as text boxes or images (press Tab repeatedly)

0
Esc

Exit the floating shape navigation and return to the normal navigation.

-1
Ctrl + N

Create a new document

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Ctrl + O

Open a document

0
Ctrl + W

Close a document

0
Alt + Ctrl + S

Split the document window

0
Alt + ↑   Shift + C

Remove the document window split

0
or Alt + Ctrl + S
-1
Ctrl + S

Save a document

1
Ctrl + K

Insert a hyperlink

0
Alt +

Go back one page

0
Alt +

Go forward one page

0
F9

Refresh.

0
Ctrl + P

Print a document

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Alt + Ctrl + I

Switch to print preview

0
← ↑ → ↓

Move around the preview page when zoomed in

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Page Up

Move by one preview page when zoomed out

0
or Page Down
0
Ctrl + Home

Move to the first preview page when zoomed out

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Ctrl + End

Move to the last preview page when zoomed out

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Alt + R then C

Insert a comment (in the Revision task pane)

0
Ctrl + ↑   Shift + E

Turn change tracking on or off

0
Alt + ↑   Shift + C

Close the Reviewing Pane if it is open.

0
Alt + R then

Select Review tab on ribbon

0
Alt + R then S

Select Spelling & Grammar

0
Ctrl + F

Open the search box in the Navigation task pane

1
Ctrl + H

Replace text, specific formatting, and special item.

-1
Ctrl + G

Go to a page, bookmark, footnote, table, comment, graphic, or other location

0
Alt + Ctrl + Z

Switch between the last four places that you have edited

0

One character to the left

0

One character to the right

0
Ctrl +

One word to the left

-1
Ctrl +

One word to the right

0
Ctrl +

One paragraph up

-1
Ctrl +

One paragraph down

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↑   Shift + Tab

One cell to the left (in a table)

0
Tab

One cell to the right (in a table)

0

Up one line

0

Down one line

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End

To the end of a line

0
Home

To the beginning of a line

1
Alt + Ctrl + Page Up

To the top of the window

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Alt + Ctrl + Page Down

To the end of the window

0
Page Up

Up one screen (scrolling)

0
Page Down

Down one screen (scrolling)

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Ctrl + Page Down

To the top of the next page

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Ctrl + Page Up

To the top of the previous page

0
Ctrl + End

To the end of a document

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Ctrl + Home

To the beginning of a document

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↑   Shift + F5

To a previous revision

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↑   Shift + F5

After opening a document, to the location you were working in when the document was last closed

1
Alt + ↑   Shift + O

Mark a table of contents entry

0
Alt + ↑   Shift + I

Mark a table of authorities entry (citation).

0
Alt + ↑   Shift + X

Mark an index entry

0
Alt + Ctrl + F

Insert a footnote

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Alt + Ctrl + D

Insert an endnote

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Alt + ↑   Shift + >

Go to next footnote (in Word 2016)

0
Alt + ↑   Shift + <

Go to previous footnote (in Word 2016)

0
Alt + Q

Go to "Tell me what you want to do" and Smart Lookup (in Word 2016)

0
Alt + W then F

Switch to Read Mode view

0
Alt + Ctrl + P

Switch to Print Layout view

1
Alt + Ctrl + O

Switch to Outline view

3
Alt + Ctrl + N

Switch to Draft view

These shortcuts only apply if a document is in Outline view.
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Alt + ↑   Shift +

Promote a paragraph

0
Alt + ↑   Shift +

Demote a paragraph.

1
Ctrl + ↑   Shift + N

Demote to body text

0
Alt + ↑   Shift +

Move selected paragraphs up

0
Alt + ↑   Shift +

Move selected paragraphs down

0
Alt + ↑   Shift + +

Expand text under a heading

0
Alt + ↑   Shift + -

Collapse text under a heading

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Alt + ↑   Shift + A

Expand or collapse all text or headings

0
/

Hide or display character formatting

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Alt + ↑   Shift + L

Show the first line of text or all text

0
Alt + ↑   Shift + 1

Show all headings with the Heading 1 style

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Alt + ↑   Shift + Num 1 - Num 9

Show all headings up to Heading 1-9.

0
Ctrl + Tab

Insert a tab character

0
Home

Go to beginning of document

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End

Go to end of document.

0
1 - 9

Go to page 1-9

0
Esc

Exit Read mode

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F8

Turn extend mode on

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F8 then ←  →

Select the nearest character

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F8

(press once to select a word, twice to select a sentence, and so on) Increase the size of a selection

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↑   Shift + F8

Reduce the size of a selection

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Esc

Turn extend mode off

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↑   Shift +

Extend a selection one character to the right

0
↑   Shift +

Extend a selection one character to the left

0
Ctrl + ↑   Shift +

Extend a selection to the end of a word

0
Ctrl + ↑   Shift +

Extend a selection to the beginning of a word

0
↑   Shift + End

Extend a selection to the end of a line

-1
↑   Shift + Home

Extend a selection to the beginning of a line

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↑   Shift +

Extend a selection one line down

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↑   Shift +

Extend a selection one line up

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Ctrl + ↑   Shift +

Extend a selection to the end of a paragraph

0
Ctrl + ↑   Shift +

Extend a selection to the beginning of a paragraph

0
Shift + Page Down

Extend a selection one screen down

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Shift + Page Up

Extend a selection one screen up

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Ctrl + ↑   Shift + Home

Extend a selection to the beginning of a document

0
Ctrl + ↑   Shift + End

Extend a selection to the end of a document

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Alt + Ctrl + Shift + Page Down

Extend a selection to the end of a window

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Ctrl + A

Extend a selection to include the entire document

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Ctrl + ↑   Shift + F8 then ← ↑ → ↓

Select a vertical block of text

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F8 + ← ↑ → ↓

Extend a selection to a specific location in a document

0
Backspace

Delete one character to the left

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Ctrl + Backspace

Delete one word to the left

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Del

Delete one character to the right

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Ctrl + Del

Delete one word to the right

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Ctrl + X

Cut selected text to the Office Clipboard

2
Ctrl + Z

Undo the last action

-1
Ctrl + F3

Cut to the Spike (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location)

0
Alt + H then F then O

Open the Office Clipboard

0
Ctrl + C

Copy selected text or graphics to the Office Clipboard

0
Ctrl + X

Cut selected text or graphics to the Office Clipboard

0
Ctrl + V

Paste the most recent addition or pasted item from the Office Clipboard

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F2 then
then ⤶ Enter

Move text or graphics once

-1
↑   Shift + F2 then
then ⤶ Enter

Copy text or graphics once

0
Alt + F3

When text or an object is selected, open the Create New Building Block dialog box

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↑   Shift + F10

When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it

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Ctrl + F3

Cut to the Spike

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Ctrl + ↑   Shift + F3

Paste the Spike contents

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Alt + ↑   Shift + R

Copy the header or footer used in the previous section of the document

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Tab

Select the next cell's content

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↑   Shift + Tab

Select the preceding cell's contents

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↑   Shift + ← ↑ → ↓

(press arrow keys repeatedly) Extend a selection to adjacent cells

Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:
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Shift + Alt + Page Down

Select the column from top to bottom

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Shift + Alt + Page Up

Select the column from bottom to top

To select an entire row: Use arrow keys to move to end of the row, either the first cell (leftmost) in the row or to the last cell (rightmost) in the row.
From the first cell in the row, press Shift+Alt+End to select the row from left to right.
From the last cell in the row, press Shift+Alt+Home to select the row from right to left.
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Ctrl + ↑   Shift + F8 then ← ↑ → ↓

Extend a selection (or block)

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Alt + Num 5

(with Num Lock off) Select an entire table

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Tab

To the next cell in a row

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↑   Shift + Tab

To the previous cell in a row

0
Alt + Home

To the first cell in a row

0
Alt + End

To the last cell in a row

0
Alt + Page Up

To the first cell in a column

1
Alt + Page Down

To the last cell in a column

0

To the previous row

0

To the next row

0
Alt + ↑   Shift +

Row up

0
Alt + ↑   Shift +

Row down

0
⤶ Enter

New paragraphs in a cell

0
Ctrl + Tab

Tab characters in a cell

0
Ctrl + D

Open the Font dialog box to change the formatting of characters.

0
↑   Shift + F3

Change the case of letters

-2
Ctrl + ↑   Shift + A

Format all letters as capitals

0
Ctrl + B

Apply bold formatting

0
Ctrl + U

Apply an underline

0
Ctrl + ↑   Shift + W

Underline words but not spaces

0
Ctrl + ↑   Shift + D

Double-underline text

0
Ctrl + ↑   Shift + H

Apply hidden text formatting

-1
Ctrl + I

Apply italic formatting

0
Ctrl + ↑   Shift + K

Format letters as small capitals

1
Ctrl + =

Apply subscript formatting (automatic spacing)

1
Ctrl + ↑   Shift + +

Apply superscript formatting (automatic spacing)

0
Ctrl + Space

Remove manual character formatting

-1
Ctrl + ↑   Shift + Q

Change the selection to the Symbol font

0
Ctrl + ↑   Shift + F

Open the Font dialog box to change the font.

0
Ctrl + ↑   Shift + >

Increase the font size

0
Ctrl + ↑   Shift + <

Decrease the font size

0
Ctrl + ]

Increase the font size by 1 point

1
Ctrl + [

Decrease the font size by 1 point

0
Ctrl + ↑   Shift + C

Copy formatting from text

0
Ctrl + ↑   Shift + V

Apply copied formatting to text

0
Ctrl + E

Switch a paragraph between centered and left-aligned.

1
Ctrl + J

Switch a paragraph between justified and left-aligned

0
Ctrl + R

Switch a paragraph between right-aligned and left-aligned

0
Ctrl + L

Left align a paragraph

0
Ctrl + M

Indent a paragraph from the left

1
Ctrl + ↑   Shift + M

Remove a paragraph indent from the left

0
Ctrl + T

Create a hanging indent

0
Ctrl + ↑   Shift + T

Reduce a hanging indent

0
Ctrl + Q

Remove paragraph formatting

1
Ctrl + ↑   Shift + *

(asterisk on numeric keypad does not work) Display nonprinting characters

0
↑   Shift + F1

then click the text with the formatting you want to review: Review text formatting

0
Ctrl + ↑   Shift + C

Copy formats

0
Ctrl + ↑   Shift + V

Paste formats

0
Ctrl + 1

Single-space lines

0
Ctrl + 2

Double-space lines

0
Ctrl + 5

Set 1.5-line spacing

0
Ctrl + 0

Add or remove one line space preceding a paragraph

0
Ctrl + ↑   Shift + S

Open Apply Styles task pane.

0
Alt + Ctrl + ↑   Shift + S

Open Styles task pane.

1
Alt + Ctrl + K

Start AutoFormat

0
Ctrl + ↑   Shift + N

Apply the Normal style

0
Alt + Ctrl + 1

Apply the Heading 1 style

0
Alt + Ctrl + 2

Apply the Heading 2 style

0
Alt + Ctrl + 3

Apply the Heading 3 style

1
Ctrl + F9

A field

1
↑   Shift + ⤶ Enter

A line break

0
Ctrl + ⤶ Enter

A page break

-1
Ctrl + ↑   Shift + ⤶ Enter

A column break

0
Alt + Ctrl + Num -

An em dash

0
Ctrl + Num -

An en dash

0
Ctrl + -

An optional hyphen

0
Ctrl + ↑   Shift + -

A nonbreaking hyphen

0
Ctrl + ↑   Shift + Space

A nonbreaking space

0
Alt + Ctrl + C

The copyright symbol

0
Alt + Ctrl + R

The registered trademark symbol

0
Alt + Ctrl + T

The trademark symbol

0
Alt + Ctrl + .

An ellipsis

0
Ctrl + ` then `

A single opening quotation mark

0
Ctrl + ' then '

A single closing quotation mark

-1
Ctrl + ` then ↑   Shift + '

Double opening quotation marks

0
Ctrl + ' then ↑   Shift + '

Double closing quotation marks

0
⤶ Enter

(after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry

The character code then Alt+X: Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( Euro currency symbol ), type 20AC, and then hold down Alt and press X.
-1
Alt + X

Find out the Unicode character code for the selected character

0
Alt

while holding, type character code (on the numeric keypad): Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad

0
Alt then N then J then J

Open object dialog box. Then Press down arrow to select an object type and press Enter to create an object

Press Ctrl+Tab to switch to the Create from File tab, press Tab, and then type the file name of the object that you want to insert or browse to the file.
Note: You must press Alt+M, or click Mailings, to use these keyboard shortcuts.
0
Alt + ↑   Shift + K

Preview a mail merge

1
Alt + ↑   Shift + N

Merge a document

0
Alt + ↑   Shift + M

Print the merged document

1
Alt + ↑   Shift + E

Edit a mail-merge data document

0
Alt + ↑   Shift + F

Insert a merge field

-1
Alt + ↑   Shift + D

Insert a DATE field

0
Alt + Ctrl + L

Insert a LISTNUM field

0
Alt + ↑   Shift + P

Insert a Page field

1
Alt + ↑   Shift + T

Insert a TIME field

1
Ctrl + F9

Insert an empty field

0
Ctrl + ↑   Shift + F7

Update linked information in a Microsoft Word source document

0
F9

Update selected fields

0
Ctrl + ↑   Shift + F9

Unlink a field

-1
↑   Shift + F9

Switch between a selected field code and its result

0
Alt + F9

Switch between all field codes and their results

0
Alt + ↑   Shift + F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

0
F11

Go to the next field

0
↑   Shift + F11

Go to the previous field

0
Ctrl + F11

Lock a field

0
Ctrl + ↑   Shift + F11

Unlock a field

0
Alt + R then U then L

Open the Set Proofing Language dialog box

0

Review list of proofing languages

0
Alt + R then L

Set default languages

0
Alt + ~

Turn Japanese Input Method Editor (IME) on 101 keyboard on or off

0

Alt Turn Korean Input Method Editor (IME) on 101 keyboard on or off

0
Ctrl + Space

Turn Chinese Input Method Editor (IME) on 101 keyboard on or off

0
F1

Get Help or visit Office.com.

1
F2

Move text or graphics

0
F4

Repeat the last action

0
F5

Choose the Go To command (Home tab)

0
F6

Go to the next pane or frame

0
F7

Choose the Spelling command (Review tab)

1
F8

Extend a selection

0
F9

Update the selected fields

0
F10

Show KeyTips

0
F11

Go to the next field

0
F12

Choose the Save As command

0
↑   Shift + F1

Start context-sensitive Help or reveal formatting

0
↑   Shift + F2

Copy text.

0
↑   Shift + F3

Change the case of letters

0
↑   Shift + F4

Repeat a Find or Go To action

0
↑   Shift + F5

Move to the last change

0
↑   Shift + F6

Go to the previous pane or frame (after pressing F6)

0
↑   Shift + F7

Choose the Thesaurus command (Review tab, Proofing group)