Microsoft Word 2016 keyboard shortcuts

Microsoft Word 2016
Alt + F

To use Backstage view, open the File page

Alt + G

To use themes, colors, and effects, such as page borders, open the Design tab

Alt + H

To use common formatting commands, paragraph styles, or to use the Find tool, open Home tab

Alt + M

To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab

Alt + N

To insert tables, pictures and shapes, headers, or text boxes, open Insert tab

Alt + P

To work with page margins, page orientation, indentation, and spacing, open Layout tab.

Alt + Q

To type a search term for Help content, open "Tell me" box on ribbon

Alt + R

To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab

Alt + S

To add a table of contents, footnotes, or a table of citations, open the References tab

Alt + W

To choose a document view or mode, such as Read Mode or Outline view, open the View tab You can also set Zoom magnification and manage multiple windows of documents

Alt

Select the active tab of the ribbon and activate the access keys

or F10
⭾ Tab

Move the focus to commands on the ribbon

or ↑   Shift + ⭾ Tab
⭾ Tab

Move the focus to each command on the ribbon, forward or backward, respectively

or ↑   Shift + ⭾ Tab
← ↑ → ↓

Move down, up, left, or right among the items on the ribbon

Ctrl + F1

Expand or collapse the ribbon.

↑   Shift + F10

Display the shortcut menu for a selected item.

F6

Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane

Space

Activate a selected command or control on the ribbon

or ⤶ Enter
Space

Open a selected menu or gallery on the ribbon

or ⤶ Enter
⤶ Enter

Finish modifying a value in a control on the ribbon, and move focus back to the document

Ctrl + Alt + 5 then ⭾ Tab

Cycle through floating shapes, such as text boxes or images (press Tab repeatedly)

Esc

Exit the floating shape navigation and return to the normal navigation.

Ctrl + N

Create a new document

Ctrl + O

Open a document

Ctrl + W

Close a document

Alt + Ctrl + S

Split the document window

Alt + ↑   Shift + C

Remove the document window split

or Alt + Ctrl + S
Ctrl + S

Save a document

Ctrl + K

Insert a hyperlink

Alt +

Go back one page

Alt +

Go forward one page

F9

Refresh.

Ctrl + P

Print a document

Alt + Ctrl + I

Switch to print preview

← ↑ → ↓

Move around the preview page when zoomed in

Page Up

Move by one preview page when zoomed out

or Page Down
Ctrl + Home

Move to the first preview page when zoomed out

Ctrl + End

Move to the last preview page when zoomed out

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Alt + R then C

Insert a comment (in the Revision task pane)

Ctrl + ↑   Shift + E

Turn change tracking on or off

Alt + ↑   Shift + C

Close the Reviewing Pane if it is open.

Alt + R then

Select Review tab on ribbon

Alt + R then S

Select Spelling & Grammar

Ctrl + F

Open the search box in the Navigation task pane

Ctrl + H

Replace text, specific formatting, and special item.

Ctrl + G

Go to a page, bookmark, footnote, table, comment, graphic, or other location

Alt + Ctrl + Z

Switch between the last four places that you have edited

One character to the left

One character to the right

Ctrl +

One word to the left

Ctrl +

One word to the right

Ctrl +

One paragraph up

Ctrl +

One paragraph down

↑   Shift + ⭾ Tab

One cell to the left (in a table)

⭾ Tab

One cell to the right (in a table)

Up one line

Down one line

End

To the end of a line

Home

To the beginning of a line

Alt + Ctrl + Page Up

To the top of the window

Alt + Ctrl + Page Down

To the end of the window

Page Up

Up one screen (scrolling)

Page Down

Down one screen (scrolling)

Ctrl + Page Down

To the top of the next page

Ctrl + Page Up

To the top of the previous page

Ctrl + End

To the end of a document

Ctrl + Home

To the beginning of a document

↑   Shift + F5

To a previous revision

↑   Shift + F5

After opening a document, to the location you were working in when the document was last closed

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Alt + ↑   Shift + O

Mark a table of contents entry

Alt + ↑   Shift + I

Mark a table of authorities entry (citation).

Alt + ↑   Shift + X

Mark an index entry

Alt + Ctrl + F

Insert a footnote

Alt + Ctrl + D

Insert an endnote

Alt + ↑   Shift + >

Go to next footnote (in Word 2016)

Alt + ↑   Shift + <

Go to previous footnote (in Word 2016)

Alt + Q

Go to "Tell me what you want to do" and Smart Lookup (in Word 2016)

Alt + W then F

Switch to Read Mode view

Alt + Ctrl + P

Switch to Print Layout view

Alt + Ctrl + O

Switch to Outline view

Alt + Ctrl + N

Switch to Draft view

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These shortcuts only apply if a document is in Outline view.
Alt + ↑   Shift +

Promote a paragraph

Alt + ↑   Shift +

Demote a paragraph.

Ctrl + ↑   Shift + N

Demote to body text

Alt + ↑   Shift +

Move selected paragraphs up

Alt + ↑   Shift +

Move selected paragraphs down

Alt + ↑   Shift + +

Expand text under a heading

Alt + ↑   Shift + -

Collapse text under a heading

Alt + ↑   Shift + A

Expand or collapse all text or headings

/

Hide or display character formatting

Alt + ↑   Shift + L

Show the first line of text or all text

Alt + ↑   Shift + 1

Show all headings with the Heading 1 style

Alt + ↑   Shift + Num 1 - Num 9

Show all headings up to Heading 1-9.

Ctrl + ⭾ Tab

Insert a tab character

Home

Go to beginning of document

End

Go to end of document.

1 - 9

Go to page 1-9

Esc

Exit Read mode

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F8

Turn extend mode on

F8 then ←  →

Select the nearest character

F8

(press once to select a word, twice to select a sentence, and so on) Increase the size of a selection

↑   Shift + F8

Reduce the size of a selection.

Esc

Turn extend mode off.

↑   Shift +

Extend a selection one character to the right

↑   Shift +

Extend a selection one character to the left

Ctrl + ↑   Shift +

Extend a selection to the end of a word

Ctrl + ↑   Shift +

Extend a selection to the beginning of a word

↑   Shift + End

Extend a selection to the end of a line

↑   Shift + Home

Extend a selection to the beginning of a line

↑   Shift +

Extend a selection one line down

↑   Shift +

Extend a selection one line up

Ctrl + ↑   Shift +

Extend a selection to the end of a paragraph

Ctrl + ↑   Shift +

Extend a selection to the beginning of a paragraph

Shift + Page Down

Extend a selection one screen down

Shift + Page Up

Extend a selection one screen up

Ctrl + ↑   Shift + Home

Extend a selection to the beginning of a document

Ctrl + ↑   Shift + End

Extend a selection to the end of a document

Alt + Ctrl + Shift + Page Down

Extend a selection to the end of a window

Ctrl + A

Extend a selection to include the entire document

Ctrl + ↑   Shift + F8 then ← ↑ → ↓

Select a vertical block of text

F8 + ← ↑ → ↓

Extend a selection to a specific location in a document

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⬅ Backspace

Delete one character to the left

Ctrl + ⬅ Backspace

Delete one word to the left

Del

Delete one character to the right

Ctrl + Del

Delete one word to the right

Ctrl + X

Cut selected text to the Office Clipboard

Ctrl + Z

Undo the last action

Ctrl + F3

Cut to the Spike (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location)

Alt + H then F then O

Open the Office Clipboard

Ctrl + C

Copy selected text or graphics to the Office Clipboard.

Ctrl + X

Cut selected text or graphics to the Office Clipboard.

Ctrl + V

Paste the most recent addition or pasted item from the Office Clipboard.

F2 then Mouse movement then ⤶ Enter

Move text or graphics once.

↑   Shift + F2 then Mouse movement then ⤶ Enter

Copy text or graphics once.

Alt + F3

When text or an object is selected, open the Create New Building Block dialog box.

↑   Shift + F10

When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.

Ctrl + F3

Cut to the Spike.

Ctrl + ↑   Shift + F3

Paste the Spike contents.

Alt + ↑   Shift + R

Copy the header or footer used in the previous section of the document.

⭾ Tab

Select the next cell's content

↑   Shift + ⭾ Tab

Select the preceding cell's contents

↑   Shift + ← ↑ → ↓

(press arrow keys repeatedly) Extend a selection to adjacent cells

Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:
Shift + Alt + Page Down

Select the column from top to bottom

Shift + Alt + Page Up

Select the column from bottom to top

To select an entire row: Use arrow keys to move to end of the row, either the first cell (leftmost) in the row or to the last cell (rightmost) in the row.
From the first cell in the row, press Shift+Alt+End to select the row from left to right.
From the last cell in the row, press Shift+Alt+Home to select the row from right to left.
Ctrl + ↑   Shift + F8 then ← ↑ → ↓

Extend a selection (or block)

Alt + Num 5

(with Num Lock off) Select an entire table

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⭾ Tab

To the next cell in a row

↑   Shift + ⭾ Tab

To the previous cell in a row

Alt + Home

To the first cell in a row

Alt + End

To the last cell in a row

Alt + Page Up

To the first cell in a column

Alt + Page Down

To the last cell in a column

To the previous row

To the next row

Alt + ↑   Shift +

Row up

Alt + ↑   Shift +

Row down

⤶ Enter

New paragraphs in a cell

Ctrl + ⭾ Tab

Tab characters in a cell

Ctrl + D

Open the Font dialog box to change the formatting of characters.

↑   Shift + F3

Change the case of letters

Ctrl + ↑   Shift + A

Format all letters as capitals

Ctrl + B

Apply bold formatting

Ctrl + U

Apply an underline

Ctrl + ↑   Shift + W

Underline words but not spaces

Ctrl + ↑   Shift + D

Double-underline text

Ctrl + ↑   Shift + H

Apply hidden text formatting

Ctrl + I

Apply italic formatting

Ctrl + ↑   Shift + K

Format letters as small capitals

Ctrl + =

Apply subscript formatting (automatic spacing)

Ctrl + ↑   Shift + +

Apply superscript formatting (automatic spacing)

Ctrl + Space

Remove manual character formatting

Ctrl + ↑   Shift + Q

Change the selection to the Symbol font

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Ctrl + ↑   Shift + F

Open the Font dialog box to change the font.

Ctrl + ↑   Shift + >

Increase the font size

Ctrl + ↑   Shift + <

Decrease the font size

Ctrl + ]

Increase the font size by 1 point

Ctrl + [

Decrease the font size by 1 point

Ctrl + ↑   Shift + C

Copy formatting from text

Ctrl + ↑   Shift + V

Apply copied formatting to text

Ctrl + E

Switch a paragraph between centered and left-aligned.

Ctrl + J

Switch a paragraph between justified and left-aligned

Ctrl + R

Switch a paragraph between right-aligned and left-aligned

Ctrl + L

Left align a paragraph

Ctrl + M

Indent a paragraph from the left

Ctrl + ↑   Shift + M

Remove a paragraph indent from the left

Ctrl + T

Create a hanging indent

Ctrl + ↑   Shift + T

Reduce a hanging indent

Ctrl + Q

Remove paragraph formatting

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Ctrl + ↑   Shift + *

(asterisk on numeric keypad does not work) Display nonprinting characters

↑   Shift + F1

then click the text with the formatting you want to review: Review text formatting

Ctrl + ↑   Shift + C

Copy formats.

Ctrl + ↑   Shift + V

Paste formats.

Ctrl + 1

Single-space lines.

Ctrl + 2

Double-space lines.

Ctrl + 5

Set 1.5-line spacing.

Ctrl + 0

Add or remove one line space preceding a paragraph

Ctrl + ↑   Shift + S

Open Apply Styles task pane.

Alt + Ctrl + ↑   Shift + S

Open Styles task pane.

Alt + Ctrl + K

Start AutoFormat.

Ctrl + ↑   Shift + N

Apply the Normal style

Alt + Ctrl + 1

Apply the Heading 1 style

Alt + Ctrl + 2

Apply the Heading 2 style

Alt + Ctrl + 3

Apply the Heading 3 style

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Ctrl + F9

A field

↑   Shift + ⤶ Enter

A line break

Ctrl + ⤶ Enter

A page break

Ctrl + ↑   Shift + ⤶ Enter

A column break

Alt + Ctrl + Num -

An em dash

Ctrl + Num -

An en dash

Ctrl + -

An optional hyphen

Ctrl + ↑   Shift + -

A nonbreaking hyphen

Ctrl + ↑   Shift + Space

A nonbreaking space

Alt + Ctrl + C

The copyright symbol

Alt + Ctrl + R

The registered trademark symbol

Alt + Ctrl + T

The trademark symbol

Alt + Ctrl + .

An ellipsis

Ctrl + ` then `

A single opening quotation mark

Ctrl + ' then '

A single closing quotation mark

Ctrl + ` then ↑   Shift + '

Double opening quotation marks

Ctrl + ' then ↑   Shift + '

Double closing quotation marks

⤶ Enter

(after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry

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The character code then Alt+X: Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( Euro currency symbol ), type 20AC, and then hold down Alt and press X.
Alt + X

Find out the Unicode character code for the selected character

Alt

while holding, type character code (on the numeric keypad): Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad

Alt then N then J then J

Open object dialog box. Then Press down arrow to select an object type and press Enter to create an object

Press Ctrl+Tab to switch to the Create from File tab, press Tab, and then type the file name of the object that you want to insert or browse to the file.
Note: You must press Alt+M, or click Mailings, to use these keyboard shortcuts.
Alt + ↑   Shift + K

Preview a mail merge

Alt + ↑   Shift + N

Merge a document

Alt + ↑   Shift + M

Print the merged document

Alt + ↑   Shift + E

Edit a mail-merge data document

Alt + ↑   Shift + F

Insert a merge field

Alt + ↑   Shift + D

Insert a DATE field

Alt + Ctrl + L

Insert a LISTNUM field

Alt + ↑   Shift + P

Insert a Page field

Alt + ↑   Shift + T

Insert a TIME field

Ctrl + F9

Insert an empty field

Ctrl + ↑   Shift + F7

Update linked information in a Microsoft Word source document

F9

Update selected fields

Ctrl + ↑   Shift + F9

Unlink a field

↑   Shift + F9

Switch between a selected field code and its result

Alt + F9

Switch between all field codes and their results

Alt + ↑   Shift + F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

F11

Go to the next field

↑   Shift + F11

Go to the previous field

Ctrl + F11

Lock a field

Ctrl + ↑   Shift + F11

Unlock a field

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Alt + R then U then L

Open the Set Proofing Language dialog box

Review list of proofing languages

Alt + R then L

Set default languages

Alt + ~

Turn Japanese Input Method Editor (IME) on 101 keyboard on or off

Alt Turn Korean Input Method Editor (IME) on 101 keyboard on or off

Ctrl + Space

Turn Chinese Input Method Editor (IME) on 101 keyboard on or off

F1

Get Help or visit Office.com.

F2

Move text or graphics

F4

Repeat the last action

F5

Choose the Go To command (Home tab).

F6

Go to the next pane or frame

F7

Choose the Spelling command (Review tab)

F8

Extend a selection

F9

Update the selected fields

F10

Show KeyTips

F11

Go to the next field

F12

Choose the Save As command

↑   Shift + F1

Start context-sensitive Help or reveal formatting

↑   Shift + F2

Copy text.

↑   Shift + F3

Change the case of letters

↑   Shift + F4

Repeat a Find or Go To action

↑   Shift + F5

Move to the last change

↑   Shift + F6

Go to the previous pane or frame (after pressing F6)

↑   Shift + F7

Choose the Thesaurus command (Review tab, Proofing group)

↑   Shift + F8

Reduce the size of a selection

↑   Shift + F9

Switch between a field code and its result

↑   Shift + F10

Display a shortcut menu

↑   Shift + F11

Go to the previous field

↑   Shift + F12

Choose the Save command

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Ctrl + F1

Expand or collapse the ribbon

Ctrl + F2

Choose the Print Preview command.

Ctrl + F3

Cut to the Spike

Ctrl + F4

Close the window

Ctrl + F6

Go to the next window

Ctrl + F9

Insert an empty field

Ctrl + F10

Maximize the document window

Ctrl + F11

Lock a field

Ctrl + F12

Choose the Open command

Ctrl + ↑   Shift + F3

Insert the contents of the Spike

Ctrl + ↑   Shift + F5

Edit a bookmark

Ctrl + ↑   Shift + F6

Go to the previous window

Ctrl + ↑   Shift + F7

Update linked information in a Word source document

Ctrl + ↑   Shift + F8 then ← ↑ → ↓

Extend a selection or block

Ctrl + ↑   Shift + F9

Unlink a field

Ctrl + ↑   Shift + F11

Unlock a field

Ctrl + ↑   Shift + F12

Choose the Print command

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Alt + F1

Go to the next field

Alt + F3

Create a new Building Block

Alt + F4

Exit Word

Alt + F5

Restore the program window size

Alt + F6

Move from an open dialog box back to the document, for dialog boxes that support this behavior

Alt + F7

Find the next misspelling or grammatical error

Alt + F8

Run a macro

Alt + F9

Switch between all field codes and their results

Alt + F10

Display the Selection task pane

Alt + F11

Display Microsoft Visual Basic code

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Alt + ↑   Shift + F1

Go to the previous field

Alt + ↑   Shift + F2

Choose the Save command

Alt + ↑   Shift + F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

Alt + ↑   Shift + F10

Display a menu or message for an available action

Alt + ↑   Shift + F12

Choose Table of Contents button in the Table of Contents container when the container is active.

Ctrl + Alt + F1

Display Microsoft System Information

Ctrl + Alt + F2

Choose the Open command


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Program information

Program name: Microsoft Word 2016 (Text editing)

Microsoft Word is a word processor software developed by Microsoft. Word is licensed as standalone product or as a part of Microsoft Office. Among its features, Word includes a spell checker, tools for manipulating and editing text, templates, macros

Web page: https://products.office.com/wo...


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