Microsoft Word 2019 keyboard shortcuts

Microsoft Word 2019  

Zeynel -
6 years ago
- Shortcuts

You don't have to be a master of Microsoft Word to make use of some useful shortcuts. Yes, there are lots of Word shortcuts, but you don't have to memorize them all. Just look for what you would use a lot - you'll most probably be editing faster.

2
Alt + F

To use Backstage view, open the File page

-2
Alt + G

To use themes, colors, and effects, such as page borders, open the Design tab

5
Alt + H

To use common formatting commands, paragraph styles, or to use the Find tool, open Home tab

-1
Alt + M

To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab

5
Alt + N

To insert tables, pictures and shapes, headers, or text boxes, open Insert tab

0
Alt + P

To work with page margins, page orientation, indentation, and spacing, open Layout tab.

-2
Alt + Q

To type a search term for Help content, open "Tell me" box on ribbon

3
Alt + R

To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab

0
Alt + S

To add a table of contents, footnotes, or a table of citations, open the References tab

2
Alt + W

To choose a document view or mode, such as Read Mode or Outline view, open the View tab You can also set Zoom magnification and manage multiple windows of documents

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1
Alt

Select the active tab of the ribbon and activate the access keys

-1
or F10
2
Tab

Move the focus to commands on the ribbon

-1
or ↑  Shift + Tab
0
Tab

Move the focus to each command on the ribbon, forward or backward, respectively

0
or ↑  Shift + Tab
1

Move down, up, left, or right among the items on the ribbon

3
Ctrl + F1

Expand or collapse the ribbon.

4
↑  Shift + F10

Display the shortcut menu for a selected item.

0
F6

Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane

0
Space

Activate a selected command or control on the ribbon

0
or ⤶ Enter
0
Space

Open a selected menu or gallery on the ribbon

-1
or ⤶ Enter
0
⤶ Enter

Finish modifying a value in a control on the ribbon, and move focus back to the document

0
Ctrl + Alt + 5 then Tab

Cycle through floating shapes, such as text boxes or images (press Tab repeatedly)

-1
Esc

Exit the floating shape navigation and return to the normal navigation.

0
Ctrl + N

Create a new document

1
Ctrl + O

Open a document

2
Ctrl + W

Close a document

1
Alt + Ctrl + S

Split the document window

-1
Alt + ↑  Shift + C

Remove the document window split

1
or Alt + Ctrl + S
0
Ctrl + S

Save a document

0
Ctrl + K

Insert a hyperlink

0
Alt +

Go back one page

0
Alt +

Go forward one page

-2
F9

Refresh.

0
Ctrl + P

Print a document

0
Alt + Ctrl + I

Switch to print preview

0

Move around the preview page when zoomed in

0
Page Up

Move by one preview page when zoomed out

0
or Page Down
1
Ctrl + Home

Move to the first preview page when zoomed out

-1
Ctrl + End

Move to the last preview page when zoomed out

1
Alt + R then C

Insert a comment (in the Revision task pane)

-2
Ctrl + ↑  Shift + E

Turn change tracking on or off

0
Alt + ↑  Shift + C

Close the Reviewing Pane if it is open.

0
Alt + R then

Select Review tab on ribbon

0
Alt + R then S

Select Spelling & Grammar

0
Ctrl + F

Open the search box in the Navigation task pane

1
Ctrl + H

Replace text, specific formatting, and special item.

-2
Ctrl + G

Go to a page, bookmark, footnote, table, comment, graphic, or other location

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1
Alt + Ctrl + Z

Switch between the last four places that you have edited

0

One character to the left

0

One character to the right

2
Ctrl +

One word to the left

-2
Ctrl +

One word to the right

0
Ctrl +

One paragraph up

-1
Ctrl +

One paragraph down

0
↑  Shift + Tab

One cell to the left (in a table)

0
Tab

One cell to the right (in a table)

0

Up one line

0

Down one line

1
End

To the end of a line

0
Home

To the beginning of a line

1
Alt + Ctrl + Page Up

To the top of the window

0
Alt + Ctrl + Page Down

To the end of the window

0
Page Up

Up one screen (scrolling)

0
Page Down

Down one screen (scrolling)

0
Ctrl + Page Down

To the top of the next page

0
Ctrl + Page Up

To the top of the previous page

0
Ctrl + End

To the end of a document

1
Ctrl + Home

To the beginning of a document

1
↑  Shift + F5

To a previous revision

0
↑  Shift + F5

After opening a document, to the location you were working in when the document was last closed

2
Alt + ↑  Shift + O

Mark a table of contents entry

0
Alt + ↑  Shift + I

Mark a table of authorities entry (citation).

1
Alt + ↑  Shift + X

Mark an index entry

1
Alt + Ctrl + F

Insert a footnote

0
Alt + Ctrl + D

Insert an endnote

0
Alt + ↑  Shift + >

Go to next footnote (in Word 2016)

0
Alt + ↑  Shift + <

Go to previous footnote (in Word 2016)

1
Alt + Q

Go to "Tell me what you want to do" and Smart Lookup (in Word 2016)

0
Alt + W then F

Switch to Read Mode view

0
Alt + Ctrl + P

Switch to Print Layout view

2
Alt + Ctrl + O

Switch to Outline view

2
Alt + Ctrl + N

Switch to Draft view

These shortcuts only apply if a document is in Outline view.
1
Alt + ↑  Shift +

Promote a paragraph

1
Alt + ↑  Shift +

Demote a paragraph.

1
Ctrl + ↑  Shift + N

Demote to body text

0
Alt + ↑  Shift +

Move selected paragraphs up

0
Alt + ↑  Shift +

Move selected paragraphs down

0
Alt + ↑  Shift + +

Expand text under a heading

0
Alt + ↑  Shift + -

Collapse text under a heading

-1
Alt + ↑  Shift + A

Expand or collapse all text or headings

0
/

Hide or display character formatting

0
Alt + ↑  Shift + L

Show the first line of text or all text

1
Alt + ↑  Shift + 1

Show all headings with the Heading 1 style

0
Alt + ↑  Shift + Num 1 - Num 9

Show all headings up to Heading 1-9.

1
Ctrl + Tab

Insert a tab character

0
Home

Go to beginning of document

0
End

Go to end of document.

0
1 - 9

Go to page 1-9

0
Esc

Exit Read mode

0
F8

Turn extend mode on

0
F8 then   

Select the nearest character

0
F8

(press once to select a word, twice to select a sentence, and so on) Increase the size of a selection

0
↑  Shift + F8

Reduce the size of a selection

0
Esc

Turn extend mode off

0
↑  Shift +

Extend a selection one character to the right

0
↑  Shift +

Extend a selection one character to the left

0
Ctrl + ↑  Shift +

Extend a selection to the end of a word

-1
Ctrl + ↑  Shift +

Extend a selection to the beginning of a word

0
↑  Shift + End

Extend a selection to the end of a line

-1
↑  Shift + Home

Extend a selection to the beginning of a line

0
↑  Shift +

Extend a selection one line down

0
↑  Shift +

Extend a selection one line up

0
Ctrl + ↑  Shift +

Extend a selection to the end of a paragraph

0
Ctrl + ↑  Shift +

Extend a selection to the beginning of a paragraph

1
Shift + Page Down

Extend a selection one screen down

0
Shift + Page Up

Extend a selection one screen up

0
Ctrl + ↑  Shift + Home

Extend a selection to the beginning of a document

0
Ctrl + ↑  Shift + End

Extend a selection to the end of a document

0
Alt + Ctrl + Shift + Page Down

Extend a selection to the end of a window

0
Ctrl + A

Extend a selection to include the entire document

0
Ctrl + ↑  Shift + F8 then

Select a vertical block of text

0
F8 +

Extend a selection to a specific location in a document

0
Backspace

Delete one character to the left

0
Ctrl + Backspace

Delete one word to the left

0
Del

Delete one character to the right

0
Ctrl + Del

Delete one word to the right

0
Ctrl + X

Cut selected text to the Office Clipboard

0
Ctrl + Z

Undo the last action

-1
Ctrl + F3

Cut to the Spike (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location)


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Program information

Program name: Microsoft Word 2019 Microsoft Word 2019 (Text editing)

Microsoft Word is a word processor software developed by Microsoft. Word is licensed as a standalone product or as a part of Microsoft Office.

Web page: products.office.com/word

Last update: 9/9/2022 11:40 AM UTC

How easy to press shortcuts: 74%

More information >>

Updated: Added some shortcuts. (4 updates.) 7/6/2019 7:54:24 AM Updated program information.
12/24/2019 12:20:52 PM Updated program information.
12/24/2019 12:25:58 PM Updated program information.
12/26/2020 9:24:22 PM Added some shortcuts.

Shortcut count: 315

Platform detected: Windows or Linux

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What is your favorite Microsoft Word 2019 hotkey? Do you have any useful tips for it? Let other users know below.


 
? cheater OP says : 14 months ago 3/2/2023 11:25 AM
wanted to know all control+shift+all symbols and windows+symbols represent otherwise have leaned a lot from this site
? ali OP says : 17 months ago 11/22/2022 9:17 PM
السلام عليكم
? jimbrett OP says : 19 months ago 10/4/2022 10:41 AM
This is exactly what I looking for. Thank you so much klondike solitaire
Zeynel Admin says in reply to jimbrett : 19 months ago 10/4/2022 10:44 AM
You're welcome :) I don't understand what about Klondike Solitaire though ;)
? Guest OP says : 2 years ago 12/20/2021 5:45 AM
1.I face regular problem " word not responding" i need to know how to quickly correct the problem?
2. Computer Battery drains very fast, full charging takes hours .. why ? how to prevent this
3. Starting the laptop takes enormous time I have Quick Heal Software.
? Silvy OP says : 2 years ago 10/25/2021 5:17 PM
Yup thanks
? Silvy OP says : 2 years ago 10/25/2021 10:41 AM
how do i paste unformatted text (meaning paste text without the formatting)?
Zeynel Admin says in reply to Silvy : 2 years ago 10/25/2021 12:57 PM
It seems there isn't a direct shortcut for this. You can assign a shortcut to "PasteTextOnly" or do the following:

1. Press Ctrl + V to paste formatted text.
2. Press Ctrl (and release) to open paste context menu.
3. Press T to select "Keep text only".
? Silvy OP says in reply to Silvy : 2 years ago 10/25/2021 4:31 PM
How do i assign such a shortcut
Zeynel Admin says in reply to Silvy : 2 years ago 10/25/2021 4:42 PM
- Right click ribbon, click Customize the Ribbon
- Click "Customize" button next to the "Keyboard shortcuts" label.
- On Categories (left) column, click "All Commands"
- On Commands (right), find "PasteTextOnly" and assign a new shortcut (by clicking empty "Press new shortcut" area and pressing the shortcut.

This worked for me.
? vpn singh OP says : 4 years ago 11/4/2019 10:35 AM
that is good for everyone.