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To use Backstage view, open the File page |
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To use themes, colors, and effects, such as page borders, open the Design tab |
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To use common formatting commands, paragraph styles, or to use the Find tool, open Home tab |
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To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab |
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To insert tables, pictures and shapes, headers, or text boxes, open Insert tab |
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To work with page margins, page orientation, indentation, and spacing, open Layout tab. |
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To type a search term for Help content, open "Tell me" box on ribbon |
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To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab |
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To add a table of contents, footnotes, or a table of citations, open the References tab |
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To choose a document view or mode, such as Read Mode or Outline view, open the View tab You can also set Zoom magnification and manage multiple windows of documents |
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Select the active tab of the ribbon and activate the access keys |
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or
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Move the focus to commands on the ribbon |
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or
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Move the focus to each command on the ribbon, forward or backward, respectively |
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or
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Move down, up, left, or right among the items on the ribbon |
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Expand or collapse the ribbon. |
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Display the shortcut menu for a selected item. |
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Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane |
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Activate a selected command or control on the ribbon |
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or
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Open a selected menu or gallery on the ribbon |
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or
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Finish modifying a value in a control on the ribbon, and move focus back to the document |
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Cycle through floating shapes, such as text boxes or images (press Tab repeatedly) |
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Exit the floating shape navigation and return to the normal navigation. |
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Create a new document |
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Open a document |
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Close a document |
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Split the document window |
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Remove the document window split |
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or
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Save a document |
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Print a document |
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Switch to print preview |
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Move around the preview page when zoomed in |
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Move by one preview page when zoomed out |
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or
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Move to the first preview page when zoomed out |
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Move to the last preview page when zoomed out |
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Insert a comment (in the Revision task pane) |
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Turn change tracking on or off |
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Close the Reviewing Pane if it is open. |
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Select Review tab on ribbon |
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Select Spelling & Grammar |
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Open the search box in the Navigation task pane |
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Replace text, specific formatting, and special item. |
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Go to a page, bookmark, footnote, table, comment, graphic, or other location |
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Switch between the last four places that you have edited |
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One character to the left |
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One character to the right |
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One word to the left |
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One word to the right |
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One paragraph up |
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One paragraph down |
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One cell to the left (in a table) |
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One cell to the right (in a table) |
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Up one line |
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Down one line |
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To the end of a line |
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To the beginning of a line |
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To the top of the window |
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To the end of the window |
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Up one screen (scrolling) |
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Down one screen (scrolling) |
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To the top of the next page |
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To the top of the previous page |
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To the end of a document |
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To the beginning of a document |
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To a previous revision |
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After opening a document, to the location you were working in when the document was last closed |
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Mark a table of contents entry |
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Mark a table of authorities entry (citation). |
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Mark an index entry |
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Insert a footnote |
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Insert an endnote |
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Go to next footnote (in Word 2016) |
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Go to previous footnote (in Word 2016) |
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Go to "Tell me what you want to do" and Smart Lookup (in Word 2016) |
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Switch to Read Mode view |
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Switch to Print Layout view |
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Switch to Outline view |
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Switch to Draft view |
These shortcuts only apply if a document is in Outline view.
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Promote a paragraph |
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Demote a paragraph. |
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Demote to body text |
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Move selected paragraphs up |
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Move selected paragraphs down |
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Expand text under a heading |
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Collapse text under a heading |
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Expand or collapse all text or headings |
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Hide or display character formatting |
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Show the first line of text or all text |
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Show all headings with the Heading 1 style |
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Show all headings up to Heading 1-9. |
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Insert a tab character |
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Turn extend mode on |
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Select the nearest character |
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(press once to select a word, twice to select a sentence, and so on) Increase the size of a selection |
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Reduce the size of a selection |
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Turn extend mode off |
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Extend a selection one character to the right |
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Extend a selection one character to the left |
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Extend a selection to the end of a word |
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Extend a selection to the beginning of a word |
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Extend a selection to the end of a line |
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Extend a selection to the beginning of a line |
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Extend a selection one line down |
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Extend a selection one line up |
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Extend a selection to the end of a paragraph |
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Extend a selection to the beginning of a paragraph |
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Extend a selection one screen down |
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Extend a selection one screen up |
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Extend a selection to the beginning of a document |
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Extend a selection to the end of a document |
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Extend a selection to the end of a window |
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Extend a selection to include the entire document |
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Select a vertical block of text |
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Extend a selection to a specific location in a document |
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Delete one character to the left |
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Delete one word to the left |
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Delete one character to the right |
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Delete one word to the right |
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Cut selected text to the Office Clipboard |
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Undo the last action |
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Cut to the Spike (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location) |
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Open the Office Clipboard |
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Copy selected text or graphics to the Office Clipboard |
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Cut selected text or graphics to the Office Clipboard |
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Paste the most recent addition or pasted item from the Office Clipboard |
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Move text or graphics once |
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Copy text or graphics once |
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When text or an object is selected, open the Create New Building Block dialog box |
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When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it |
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Cut to the Spike |
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Paste the Spike contents |
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Copy the header or footer used in the previous section of the document |
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Select the next cell's content |
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Select the preceding cell's contents |
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(press arrow keys repeatedly) Extend a selection to adjacent cells |
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Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:
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Select the column from top to bottom |
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Select the column from bottom to top |
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To select an entire row: Use arrow keys to move to end of the row, either the first cell (leftmost) in the row or to the last cell (rightmost) in the row.
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From the first cell in the row, press Shift+Alt+End to select the row from left to right.
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From the last cell in the row, press Shift+Alt+Home to select the row from right to left.
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Extend a selection (or block) |
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(with Num Lock off) Select an entire table |
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To the next cell in a row |
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To the previous cell in a row |
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To the first cell in a row |
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To the last cell in a row |
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To the first cell in a column |
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To the last cell in a column |
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To the previous row |
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To the next row |
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Row up |
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Row down |
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New paragraphs in a cell |
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Tab characters in a cell |
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Open the Font dialog box to change the formatting of characters. |
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Change the case of letters |
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Format all letters as capitals |
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Apply bold formatting |
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Apply an underline |
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Underline words but not spaces |
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Double-underline text |
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Apply hidden text formatting |
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Apply italic formatting |
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Format letters as small capitals |
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Apply subscript formatting (automatic spacing) |
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Apply superscript formatting (automatic spacing) |
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Remove manual character formatting |
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Change the selection to the Symbol font |
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Open the Font dialog box to change the font. |
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Increase the font size |
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Decrease the font size |
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Increase the font size by 1 point |
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Decrease the font size by 1 point |
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Copy formatting from text |
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Apply copied formatting to text |
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Switch a paragraph between centered and left-aligned. |
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Switch a paragraph between justified and left-aligned |
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Switch a paragraph between right-aligned and left-aligned |
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Left align a paragraph |
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Indent a paragraph from the left |
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Remove a paragraph indent from the left |
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Create a hanging indent |
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Reduce a hanging indent |
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Remove paragraph formatting |
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(asterisk on numeric keypad does not work) Display nonprinting characters |
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then click the text with the formatting you want to review: Review text formatting |
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Copy formats |
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Paste formats |
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Open Apply Styles task pane. |
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Open Styles task pane. |
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Start AutoFormat |
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Apply the Normal style |
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Apply the Heading 1 style |
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Apply the Heading 2 style |
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Apply the Heading 3 style |
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A field |
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A line break |
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A page break |
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A column break |
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An em dash |
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An en dash |
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An optional hyphen |
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A nonbreaking hyphen |
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A nonbreaking space |
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The copyright symbol |
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The registered trademark symbol |
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The trademark symbol |
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An ellipsis |
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A single opening quotation mark |
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A single closing quotation mark |
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Double opening quotation marks |
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Double closing quotation marks |
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(after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry |
The character code then Alt+X: Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( Euro currency symbol ), type 20AC, and then hold down Alt and press X.
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Find out the Unicode character code for the selected character |
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while holding, type character code (on the numeric keypad): Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad |
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Open object dialog box. Then Press down arrow to select an object type and press Enter to create an object |
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Press Ctrl+Tab to switch to the Create from File tab, press Tab, and then type the file name of the object that you want to insert or browse to the file.
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Note: You must press Alt+M, or click Mailings, to use these keyboard shortcuts.
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Preview a mail merge |
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Merge a document |
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Print the merged document |
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Edit a mail-merge data document |
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Insert a merge field |
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Insert a DATE field |
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Insert a LISTNUM field |
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Insert a Page field |
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Insert a TIME field |
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Insert an empty field |
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Update linked information in a Microsoft Word source document |
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Update selected fields |
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Unlink a field |
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Switch between a selected field code and its result |
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Switch between all field codes and their results |
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Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
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Go to the next field |
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Go to the previous field |
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Lock a field |
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Unlock a field |
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Open the Set Proofing Language dialog box |
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Review list of proofing languages |
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Set default languages |
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Turn Japanese Input Method Editor (IME) on 101 keyboard on or off |
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Alt Turn Korean Input Method Editor (IME) on 101 keyboard on or off |
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Turn Chinese Input Method Editor (IME) on 101 keyboard on or off |
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Get Help or visit Office.com. |
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Move text or graphics |
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Repeat the last action |
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Choose the Go To command (Home tab) |
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Go to the next pane or frame |
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Choose the Spelling command (Review tab) |
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Extend a selection |
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Update the selected fields |
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Show KeyTips |
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Go to the next field |
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Choose the Save As command |
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Start context-sensitive Help or reveal formatting |
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Copy text. |
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Change the case of letters |
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Repeat a Find or Go To action |
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Move to the last change |
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Go to the previous pane or frame (after pressing F6) |
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Choose the Thesaurus command (Review tab, Proofing group) |
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Reduce the size of a selection |
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Switch between a field code and its result |
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Display a shortcut menu |
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Go to the previous field |
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Choose the Save command |
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Expand or collapse the ribbon |
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Choose the Print Preview command. |
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Cut to the Spike |
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Close the window |
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Go to the next window |
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Insert an empty field |
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Maximize the document window |
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Lock a field |
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Choose the Open command |
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Insert the contents of the Spike |
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Edit a bookmark |
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|
Go to the previous window |
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|
Update linked information in a Word source document |
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|
Extend a selection or block |
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|
Unlink a field |
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|
Unlock a field |
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|
Choose the Print command |
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Go to the next field |
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|
Create a new Building Block |
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|
Exit Word |
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|
Restore the program window size |
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|
Move from an open dialog box back to the document, for dialog boxes that support this behavior |
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|
Find the next misspelling or grammatical error |
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|
Run a macro |
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|
Switch between all field codes and their results |
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|
Display the Selection task pane |
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|
Display Microsoft Visual Basic code |
|
Go to the previous field |
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|
Choose the Save command |
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Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |