To use Backstage view, open the File page

To use themes, colors, and effects, such as page borders, open the Design tab

To use common formatting commands, paragraph styles, or to use the Find tool, open Home tab

To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab

To insert tables, pictures and shapes, headers, or text boxes, open Insert tab

To work with page margins, page orientation, indentation, and spacing, open Layout tab.

To type a search term for Help content, open "Tell me" box on ribbon

To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab

To add a table of contents, footnotes, or a table of citations, open the References tab

To choose a document view or mode, such as Read Mode or Outline view, open the View tab You can also set Zoom magnification and manage multiple windows of documents

Select the active tab of the ribbon and activate the access keys

Move the focus to commands on the ribbon

Move the focus to each command on the ribbon, forward or backward, respectively

Move down, up, left, or right among the items on the ribbon

Expand or collapse the ribbon.

Display the shortcut menu for a selected item.

Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane

Activate a selected command or control on the ribbon

Open a selected menu or gallery on the ribbon

Finish modifying a value in a control on the ribbon, and move focus back to the document

Cycle through floating shapes, such as text boxes or images (press Tab repeatedly)

Exit the floating shape navigation and return to the normal navigation.

Create a new document

Open a document

Close a document

Split the document window

Remove the document window split

Save a document

Insert a hyperlink

Go back one page

Go forward one page

Refresh.

Print a document

Switch to print preview

Move around the preview page when zoomed in

Move by one preview page when zoomed out

Move to the first preview page when zoomed out

Move to the last preview page when zoomed out

Insert a comment (in the Revision task pane)

Turn change tracking on or off

Close the Reviewing Pane if it is open.

Select Review tab on ribbon

Select Spelling & Grammar

Open the search box in the Navigation task pane

Replace text, specific formatting, and special item.

Go to a page, bookmark, footnote, table, comment, graphic, or other location

Switch between the last four places that you have edited

One character to the left

One character to the right

One word to the left

One word to the right

One paragraph up

One paragraph down

One cell to the left (in a table)

One cell to the right (in a table)

Up one line

Down one line

To the end of a line

To the beginning of a line

To the top of the window

To the end of the window

Up one screen (scrolling)

Down one screen (scrolling)

To the top of the next page

To the top of the previous page

To the end of a document

To the beginning of a document

To a previous revision

After opening a document, to the location you were working in when the document was last closed

Mark a table of contents entry

Mark a table of authorities entry (citation).

Mark an index entry

Insert a footnote

Insert an endnote

Go to next footnote (in Word 2016)

Go to previous footnote (in Word 2016)

Go to "Tell me what you want to do" and Smart Lookup (in Word 2016)

Switch to Read Mode view

Switch to Print Layout view

Switch to Outline view

Switch to Draft view

Promote a paragraph

Demote a paragraph.

Demote to body text

Move selected paragraphs up

Move selected paragraphs down

Expand text under a heading

Collapse text under a heading

Expand or collapse all text or headings

Hide or display character formatting

Show the first line of text or all text

Show all headings with the Heading 1 style

Show all headings up to Heading 1-9.

Insert a tab character

Go to beginning of document

Go to end of document.

Go to page 1-9

Exit Read mode

Turn extend mode on

Select the nearest character

(press once to select a word, twice to select a sentence, and so on) Increase the size of a selection

Reduce the size of a selection

Turn extend mode off

Extend a selection one character to the right

Extend a selection one character to the left

Extend a selection to the end of a word

Extend a selection to the beginning of a word

Extend a selection to the end of a line

Extend a selection to the beginning of a line

Extend a selection one line down

Extend a selection one line up

Extend a selection to the end of a paragraph

Extend a selection to the beginning of a paragraph

Extend a selection one screen down

Extend a selection one screen up

Extend a selection to the beginning of a document

Extend a selection to the end of a document

Extend a selection to the end of a window

Extend a selection to include the entire document

Select a vertical block of text

Extend a selection to a specific location in a document

Delete one character to the left

Delete one word to the left

Delete one character to the right

Delete one word to the right

Cut selected text to the Office Clipboard

Undo the last action

Cut to the Spike (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location)

Open the Office Clipboard

Copy selected text or graphics to the Office Clipboard

Cut selected text or graphics to the Office Clipboard

Paste the most recent addition or pasted item from the Office Clipboard

Move text or graphics once

Copy text or graphics once

When text or an object is selected, open the Create New Building Block dialog box

When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it

Cut to the Spike

Paste the Spike contents

Copy the header or footer used in the previous section of the document

Select the next cell's content

Select the preceding cell's contents

(press arrow keys repeatedly) Extend a selection to adjacent cells

Select the column from top to bottom

Select the column from bottom to top

Extend a selection (or block)

(with Num Lock off) Select an entire table

To the next cell in a row

To the previous cell in a row

To the first cell in a row

To the last cell in a row

To the first cell in a column

To the last cell in a column

To the previous row

To the next row

Row up

Row down

New paragraphs in a cell

Tab characters in a cell

Open the Font dialog box to change the formatting of characters.

Change the case of letters

Format all letters as capitals

Apply bold formatting

Apply an underline

Underline words but not spaces

Double-underline text

Apply hidden text formatting

Apply italic formatting

Format letters as small capitals

Apply subscript formatting (automatic spacing)

Apply superscript formatting (automatic spacing)

Remove manual character formatting

Change the selection to the Symbol font

Open the Font dialog box to change the font.

Increase the font size

Decrease the font size

Increase the font size by 1 point

Decrease the font size by 1 point

Copy formatting from text

Apply copied formatting to text

Switch a paragraph between centered and left-aligned.

Switch a paragraph between justified and left-aligned

Switch a paragraph between right-aligned and left-aligned

Left align a paragraph

Indent a paragraph from the left

Remove a paragraph indent from the left

Create a hanging indent

Reduce a hanging indent

Remove paragraph formatting

(asterisk on numeric keypad does not work) Display nonprinting characters

then click the text with the formatting you want to review: Review text formatting

Copy formats

Paste formats

Single-space lines

Double-space lines

Set 1.5-line spacing

Add or remove one line space preceding a paragraph

Open Apply Styles task pane.

Open Styles task pane.

Start AutoFormat

Apply the Normal style

Apply the Heading 1 style

Apply the Heading 2 style

Apply the Heading 3 style

A field

A line break

A page break

A column break

An em dash

An en dash

An optional hyphen

A nonbreaking hyphen

A nonbreaking space

The copyright symbol

The registered trademark symbol

The trademark symbol

An ellipsis

A single opening quotation mark

A single closing quotation mark

Double opening quotation marks

Double closing quotation marks

(after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry

Find out the Unicode character code for the selected character

while holding, type character code (on the numeric keypad): Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad

Open object dialog box. Then Press down arrow to select an object type and press Enter to create an object

Preview a mail merge

Merge a document

Print the merged document

Edit a mail-merge data document

Insert a merge field

Insert a DATE field

Insert a LISTNUM field

Insert a Page field

Insert a TIME field

Insert an empty field

Update linked information in a Microsoft Word source document

Update selected fields

Unlink a field

Switch between a selected field code and its result

Switch between all field codes and their results