Microsoft Excel 2019 keyboard shortcuts

Microsoft Excel 2019

Zeynel Abidin Öztürk -
20 months ago
- Shortcuts

Excel shortcuts will help you work on your spreadsheets more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse.

Ctrl + W

Close a workbook

Ctrl + O

Open a workbook

Alt + H

Go to the Home tab

Ctrl + S

Save a workbook

Ctrl + C

Copy

Ctrl + V

Paste

Ctrl + Z

Undo

Del

Remove cell contents

Alt + H then H

H  Choose a fill color

Ctrl + X

Cut

Alt + N

Go to Insert tab

Ctrl + B

Bold

Alt + H then AC

AC  Center align cell contents

Alt + P

Go to Page Layout tab

Alt + A

Go to Data tab

Alt + W

Go to View tab

↑   Shift + F10

Open context menu

key Open context menu

Alt + H then B

B  Add borders

Alt + H then D

D then C Delete column

Alt + M

Go to Formula tab

Ctrl + 9

Hide the selected rows

Ctrl + 0

Hide the selected columns

Ctrl + ↑   Shift + F3

Create names from selection

Alt + Q

then enter the search term: Open the Tell me box on the Ribbon and type a search term for assistance or Help content

Alt + F

Open the File page and use Backstage view

Alt + H

Open the Home tab and format text and numbers and use the Find tool

Alt + N

Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes

Alt + P

Open the Page Layout tab and work with themes, page setup, scale, and alignment

Alt + M

Open the Formulas tab and insert, trace, and customize functions and calculations

Alt + A

Open the Data tab and connect to, sort, filter, analyze, and work with data

Alt + R

Open the Review tab and check spelling, add comments, and protect sheets and workbooks

Alt + W

Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros

Alt

(to move to a different tab, use access keys or the arrow keys) Select the active tab of the ribbon, and activate the access keys.

F10

To move to a different tab, use access keys or the arrow keys.  Select the active tab of the ribbon, and activate the access keys.

⭾ Tab

Move the focus to commands on the ribbon

or ↑   Shift + ⭾ Tab
← ↑ → ↓

Move among the items on the Ribbon

Space

Activate a selected button

or ⤶ Enter

Open the list for a selected command

Alt +

Open the menu for a selected button

When a menu or submenu is open, move to the next command

Ctrl + F1

Expand or collapse the ribbon

↑   Shift + F10

Open a context menu

or

Move to the submenu when a main menu is open or selected

↑   Shift + ⭾ Tab

Move to the previous cell in a worksheet or the previous option in a dialog box

Move one cell up in a worksheet

Move one cell down in a worksheet

Move one cell left in a worksheet

Move one cell right in a worksheet

Ctrl + ← ↑ → ↓

Move to the edge of the current data region in a worksheet

End then ← ↑ → ↓

 Enter End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column

Ctrl + End

Move to the last cell on a worksheet, to the lowest used row of the rightmost used column

Ctrl + ↑   Shift + End

Extend the selection of cells to the last used cell on the worksheet (lower-right corner)

Home + Scroll Lock

Move to the cell in the upper-left corner of the window when Scroll Lock is turned on

Ctrl + Home

Move to the beginning of a worksheet

Page Down

Move one screen down in a worksheet

Ctrl + Page Down

Move to the next sheet in a workbook

Alt + Page Down

Move one screen to the right in a worksheet

Page Up

Move one screen up in a worksheet

Alt + Page Up

Move one screen to the left in a worksheet

Ctrl + Page Up

Move to the previous sheet in a workbook

⭾ Tab

Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells

Ctrl + Alt + 5

and then the Tab key repeatedly: Cycle through floating shapes, such as text boxes or images

Esc

Exit the floating shape navigation and return to the normal navigation

Ctrl + 1

Open the Format Cells dialog box

Ctrl + ↑   Shift + F

Format fonts in the Format Cells dialog box

or Ctrl + ↑   Shift + P
F2

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference

↑   Shift + F2

Add or edit a cell comment

Ctrl + ↑   Shift + +

Open the Insert dialog to insert blank cells

Ctrl + -

Open the Delete dialog box to delete selected cells

Ctrl + ↑   Shift + :

Enter the current time

Ctrl + ;

Enter the current date

Ctrl + `

Switch between displaying cell values or formulas in the worksheet

Ctrl + '

Copy a formula from the cell above the active cell into the cell or the Formula Bar

Ctrl + X

Move the selected cells

Ctrl + C

Copy the selected cells

Ctrl + V

Paste content at the insertion point, replacing any selection

Ctrl + Alt + V

Open the Paste Special dialog box

Ctrl + I

Italicize text or remove italic formatting

or Ctrl + 3
Ctrl + B

Bold text or remove bold formatting

or Ctrl + 2
Ctrl + U

Underline text or remove underline

or Ctrl + 4
Ctrl + 5

Apply or remove strikethrough formatting

Ctrl + 6

Switch between hiding objects, displaying objects, and displaying placeholders for objects

Ctrl + ↑   Shift + &

Apply an outline border to the selected cells

Ctrl + ↑   Shift + _

Remove the outline border from the selected cells

Ctrl + 8

Display or hide the outline symbols

Ctrl + D

Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below

Ctrl + ↑   Shift + ~

Apply the General number format

Ctrl + ↑   Shift + $

Apply the Currency format with two decimal places (negative numbers in parentheses)

Ctrl + ↑   Shift + %

Apply the Percentage format with no decimal places

Ctrl + ↑   Shift + ^

Apply the Scientific number format with two decimal places

Ctrl + ↑   Shift + #

Apply the Date format with the day, month, and year

Ctrl + ↑   Shift + @

Apply the Time format with the hour and minute, and AM or PM

Ctrl + ↑   Shift + !

Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values

Ctrl + K

Open the Insert hyperlink dialog

F7

Check spelling in the active worksheet or selected range

Ctrl + Q

Display the Quick Analysis options for selected cells that contain data

Ctrl + L

Display the Create Table dialog box

or Ctrl + T
Ctrl + A

Select the entire worksheet

or Ctrl + ↑   Shift + Space
Ctrl + Shift + Page Down

Select the current and next sheet in a workbook

Ctrl + Shift + Page Up

Select the current and previous sheet in a workbook

↑   Shift + ← ↑ → ↓

Extend the selection of cells by one cell

Ctrl + ↑   Shift + ← ↑ → ↓

Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell

F8

Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off

↑   Shift + F8

Add a non-adjacent cell or range to a selection of cells by using the arrow keys

Alt + ⤶ Enter

Start a new line in the same cell

Ctrl + ⤶ Enter

Fill the selected cell range with the current entry

↑   Shift + ⤶ Enter

Complete a cell entry and select the cell above

Ctrl + Space

Select an entire column in a worksheet

↑   Shift + Space

Select an entire row in a worksheet

Ctrl + ↑   Shift + Space

Select all objects on a worksheet when an object is selected

Ctrl + ↑   Shift + Home

Extend the selection of cells to the beginning of the worksheet

Ctrl + A

Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet

or Ctrl + ↑   Shift + Space
Ctrl + ↑   Shift + *

Select the current region around the active cell or select an entire PivotTable report

Home

Select the first command on the menu when a menu or submenu is visible

Ctrl + Y

Repeat the last command or action, if possible

Ctrl + Z

Undo the last action

Ctrl + ↑   Shift + *

Select an entire PivotTable report

F2

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference

Ctrl + ↑   Shift + U

Expand or collapse the formula bar

Esc

Cancel an entry in the cell or Formula Bar

⤶ Enter

Complete an entry in the formula bar and select the cell below

Ctrl + End

Move the cursor to the end of the text when in the formula bar

Ctrl + ↑   Shift + End

Select all text in the formula bar from the cursor position to the end

F9

Calculate all worksheets in all open workbooks

↑   Shift + F9

Calculate the active worksheet

Ctrl + Alt + F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation

Ctrl + Alt + ↑   Shift + F9

Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated

Alt + ↑   Shift + F10

Display the menu or message for an Error Checking button

Ctrl + A

Display the Function Arguments dialog box when the insertion point is to the right of a function name in a formula

Ctrl + ↑   Shift + A

Insert argument names and parentheses when the insertion point is to the right of a function name in a formula

Ctrl + E

Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column

F4

Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected

↑   Shift + F3

Insert a function

Ctrl + ↑   Shift + "

Copy the value from the cell above the active cell into the cell or the formula bar

Alt + F1

Create an embedded chart of the data in the current range

F11

Create a chart of the data in the current range in a separate Chart sheet

Alt + M then M

M then D: Define a name to use in references.

F3

Paste a name from the Paste Name dialog box (if names have been defined in the workbook)

⤶ Enter

Move to the first field in the next record of a data form

Alt + F8

Create, run, edit, or delete a macro

Alt + F11

Open the Microsoft Visual Basic For Applications Editor

F1

Displays the Excel Help task pane

Ctrl + F1

Displays or hides the ribbon

Alt + F1:

creates an embedded chart of the data in the current range.

Alt + ↑   Shift + F1

Inserts a new worksheet

F2

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference

↑   Shift + F2

Adds or edits a cell comment

Ctrl + F2

Displays the print preview area on the Print tab in the Backstage view

F3

Displays the Paste Name dialog box. Available only if names have been defined in the workbook

↑   Shift + F3

Displays the Insert Function dialog box

F4

Repeats the last command or action, if possible

F4

When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references

Ctrl + F4

Closes the selected workbook window

Alt + F4

Closes Excel

F5

Displays the Go To dialog box

Ctrl + F5

Restores the window size of the selected workbook window

F6

Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split, F6 includes the split panes when switching between panes and the ribbon area

↑   Shift + F6

Switches between the worksheet, Zoom controls, task pane, and ribbon

Ctrl + F6

Switches to the next workbook window when more than one workbook window is open

F7

Opens the Spelling dialog box to check spelling in the active worksheet or selected range

Ctrl + F7

Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel

F8

Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection

↑   Shift + F8

Enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys

Ctrl + F8

Performs the Size command when a workbook is not maximized

Alt + F8

Displays the Macro dialog box to create, run, edit, or delete a macro

F9

Calculates all worksheets in all open workbooks

↑   Shift + F9

Calculates the active worksheet

Ctrl + Alt + F9

Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation

Ctrl + Alt + ↑   Shift + F9

Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated

Ctrl + F9

Minimizes a workbook window to an icon

F10

Turns key tips on or off (Pressing Alt does the same thing)

↑   Shift + F10

Displays the shortcut menu for a selected item

Alt + ↑   Shift + F10

Displays the menu or message for an Error Checking button

Ctrl + F10

Maximizes or restores the selected workbook window

F11

Creates a chart of the data in the current range in a separate Chart sheet

↑   Shift + F11

Inserts a new worksheet

Alt + F11

Opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA)

F12

Displays the Save As dialog box

Alt

Displays the Key Tips (new shortcuts) on the ribbon

For example, Alt, W, P switches the worksheet to Page Layout view.
Alt, W, L switches the worksheet to Normal view.
Alt, W, I switches the worksheet to Page Break Preview view.
← ↑ → ↓

Move one cell to a direction you press in a  worksheet

Ctrl + ← ↑ → ↓

Moves to the edge of the current data region in a worksheet

↑   Shift + ← ↑ → ↓

Extends the selection of cells by one cell

Ctrl + ↑   Shift + ← ↑ → ↓

Extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell

←  →

Selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons

↑  ↓

Selects the previous or next command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group

← ↑ → ↓

In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options

Opens a selected drop-down list

or Alt +
⬅ Backspace

Deletes one character to the left in the Formula Bar

⬅ Backspace

Also clears the content of the active cell

⬅ Backspace

In cell editing mode, it deletes the character to the left of the insertion point

Del

Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments

Del

In cell editing mode, it deletes the character to the right of the insertion point

End

Turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell. End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode is shown in the status bar when it is on

End

If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column

End

End also selects the last command on the menu when a menu or submenu is visible

Ctrl + End

moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, this shortcut moves the cursor to the end of the text

Ctrl + ↑   Shift + End

Extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, this shortcut selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar

⤶ Enter

Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default)

⤶ Enter

In a data form, it moves to the first field in the next record

⤶ Enter

Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command

⤶ Enter

In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button)

Alt + ⤶ Enter

starts a new line in the same cell

Ctrl + ⤶ Enter

fills the selected cell range with the current entry

↑   Shift + ⤶ Enter

completes a cell entry and selects the cell above

Esc

Cancels an entry in the cell or Formula Bar

Esc

Closes an open menu or submenu, dialog box, or message window

Esc

It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again

Home

Moves to the beginning of a row in a worksheet

Home

Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on

Home

Selects the first command on the menu when a menu or submenu is visible

Ctrl + Home

Moves to the beginning of a worksheet

Ctrl + ↑   Shift + Home

Extends the selection of cells to the beginning of the worksheet

Page Down

Moves one screen down in a worksheet

Alt + Page Down

moves one screen to the right in a worksheet

Ctrl + Page Down

moves to the next sheet in a workbook

Ctrl + Shift + Page Down

selects the current and next sheet in a workbook

Page Up

Moves one screen up in a worksheet

Alt + Page Up

moves one screen to the left in a worksheet

Ctrl + Page Up

moves to the previous sheet in a workbook

Ctrl + Shift + Page Up

selects the current and previous sheet in a workbook

Space

In a dialog box, performs the action for the selected button, or selects or clears a check box

Ctrl + Space

Selects an entire column in a worksheet

↑   Shift + Space

Selects an entire row in a worksheet

Ctrl + ↑   Shift + Space

Selects the entire worksheet

Ctrl + ↑   Shift + Space

If the worksheet contains data, this shortcut selects the current region. Pressing Ctrl + Shift + Spacebar a second time selects the current region and its summary rows. Pressing Ctrl + Shift + Spacebar a third time selects the entire worksheet

Ctrl + ↑   Shift + Space

When an object is selected, this shortcut selects all objects on a worksheet

Alt + Space

Displays the Control menu for the Excel window

⭾ Tab

Moves one cell to the right in a worksheet

⭾ Tab

Moves between unlocked cells in a protected worksheet

⭾ Tab

Moves to the next option or option group in a dialog box

↑   Shift + ⭾ Tab

moves to the previous cell in a worksheet or the previous option in a dialog box

Ctrl + ⭾ Tab

Switches to the next tab in dialog box

Ctrl + ↑   Shift + ⭾ Tab

switches to the previous tab in a dialog box

Ctrl + Page Up

Switches between worksheet tabs, from left-to-right

Ctrl + Page Down

Switches between worksheet tabs, from right-to-left

Ctrl + ↑   Shift + (

Unhides any hidden rows within the selection

Ctrl + ↑   Shift + )

Unhides any hidden columns within the selection

Ctrl + ↑   Shift + &

Applies the outline border to the selected cells

Ctrl + ↑   Shift + _

Removes the outline border from the selected cells

Ctrl + ↑   Shift + ~

Applies the General number format

Ctrl + ↑   Shift + $

Applies the Currency format with two decimal places (negative numbers in parentheses)

Ctrl + ↑   Shift + %

Applies the Percentage format with no decimal places

Ctrl + ↑   Shift + ^

Applies the Exponential number format with two decimal places

Ctrl + ↑   Shift + #

Applies the Date format with the day, month, and year

Ctrl + ↑   Shift + @

Applies the Time format with the hour and minute, and AM or PM

Ctrl + ↑   Shift + !

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values

Ctrl + ↑   Shift + *

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report

Ctrl + ↑   Shift + :

Enters the current time

Ctrl + ↑   Shift + "

Copies the value from the cell above the active cell into the cell or the Formula Bar

Ctrl + ↑   Shift + +

Displays the Insert dialog box to insert blank cells

Ctrl + -

(-)  Displays the Delete dialog box to delete the selected cells

Ctrl + ;

Enters the current date

Ctrl + `

Alternates between displaying cell values and displaying formulas in the worksheet

Ctrl + '

Copies a formula from the cell above the active cell into the cell or the Formula Bar

Ctrl + 1

Displays the Format Cells dialog box

Ctrl + 2

Applies or removes bold formatting

Ctrl + 3

Applies or removes italic formatting

Ctrl + 4

Applies or removes underlining

Ctrl + 5

Applies or removes strikethrough

Ctrl + 6

Alternates between hiding objects, displaying objects, and displaying placeholders for objects

Ctrl + 8

Displays or hides the outline symbols

Ctrl + 9

Hides the selected rows

Ctrl + 0

Hides the selected columns

Ctrl + A

Selects the entire worksheet

Ctrl + A

If the worksheet contains data, this shortcut selects the current region. Pressing it a second time selects the current region and its summary rows. Pressing it third time selects the entire worksheet

Ctrl + A

When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box

Ctrl + ↑   Shift + A

Inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula

Ctrl + B

Applies or removes bold formatting

Ctrl + C

Copies the selected cells

Ctrl + C then Ctrl + C

Display the Clipboard

Ctrl + D

Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

Ctrl + F

Displays the Find and Replace dialog box, with the Find tab selected

↑   Shift + F5

Also displays Find tab

↑   Shift + F4

Repeats the last Find action

Ctrl + ↑   Shift + F

opens the Format Cells dialog box with the Font tab selected

Ctrl + G

Displays the Go To dialog box

or F5
Ctrl + H

Displays the Find and Replace dialog box, with the Replace tab selected

Ctrl + I

Applies or removes italic formatting

Ctrl + K

Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlinkdialog box for selected existing hyperlinks

Ctrl + N

Creates a new, blank workbook

Ctrl + O

Displays the Open dialog box to open or find a file

Ctrl + ↑   Shift + O

Selects all cells that contain comments

Ctrl + P

Displays the Print dialog box

Ctrl + ↑   Shift + P

Opens the Format Cells dialog box with the Font tab selected

Ctrl + R

Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right

Ctrl + S

Saves the active file with its current file name, location, and file format

Ctrl + T

Displays the Create Table dialog box

Ctrl + U

Applies or removes underlining

Ctrl + ↑   Shift + U

Switches between expanding and collapsing of the formula bar

Ctrl + V

Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents

Ctrl + Alt + V

Displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program

Ctrl + W

Closes the selected workbook window

Ctrl + X

Cuts the selected cells

Ctrl + Y

Repeats the last command or action, if possible

Ctrl + Z

Uses the Undo command to reverse the last command or to delete the last entry that you typed

Ctrl + ↑   Shift + Z

Uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed


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Program information

Program name: Microsoft Excel 2019 Microsoft Excel 2019 (Productivity)

Microsoft Excel is a spreadsheet application which features calculation, graphing tools, pivot tables and macro programming language. Initially released on 1987, Excel is a part of Microsoft Office. In addition to Windows, it also has support for macOS, Android and iOS.

Web page: https://office.microsoft.com/e...

Last update: 06 Jul 2019

Shortcut count: 310

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