Microsoft Excel 2019 keyboard shortcuts

Microsoft Excel 2019  

Zeynel Abidin Öztürk -
4 years ago
- Shortcuts

Excel shortcuts will help you work on your spreadsheets more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse.

0
Ctrl + W

Close a workbook

-2
Ctrl + O

Open a workbook

0
Alt + H

Go to the Home tab

0
Ctrl + S

Save a workbook

0
Ctrl + C

Copy

0
Ctrl + V

Paste

-1
Ctrl + Z

Undo

0
Del

Remove cell contents

0
Alt + H then H

Choose a fill color

-1
Ctrl + X

Cut

0
Alt + N

Go to Insert tab

1
Ctrl + B

Bold

0
Alt + H then A then C

Center align cell contents

0
Alt + P

Go to Page Layout tab

1
Alt + A

Go to Data tab

0
Alt + W

Go to View tab

0
↑   Shift + F10

Open context menu

0
or
0
Alt + H then B

Add borders

-1
Alt + H then D then C

Delete column

0
Alt + M

Go to Formula tab

0
Ctrl + 9

Hide the selected rows

0
Ctrl + 0

Hide the selected columns

1
Ctrl + ↑   Shift + F3

Create names from selection

0
Alt + D then F then A

Advanced filter

0
Alt + Q

then enter the search term: Open the Tell me box on the Ribbon and type a search term for assistance or Help content

0
Alt + F

Open the File page and use Backstage view

0
Alt + H

Open the Home tab and format text and numbers and use the Find tool

0
Alt + N

Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes

0
Alt + P

Open the Page Layout tab and work with themes, page setup, scale, and alignment

1
Alt + M

Open the Formulas tab and insert, trace, and customize functions and calculations

0
Alt + A

Open the Data tab and connect to, sort, filter, analyze, and work with data

0
Alt + R

Open the Review tab and check spelling, add comments, and protect sheets and workbooks

-1
Alt + W

Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros

0
Alt

(to move to a different tab, use access keys or the arrow keys) Select the active tab of the ribbon, and activate the access keys.

1
F10

To move to a different tab, use access keys or the arrow keys.  Select the active tab of the ribbon, and activate the access keys.

0
Tab

Move the focus to commands on the ribbon

1
or ↑   Shift + Tab
0
← ↑ → ↓

Move among the items on the Ribbon

0
Space

Activate a selected button

0
or ⤶ Enter
1

Open the list for a selected command

-1
Alt +

Open the menu for a selected button

1

When a menu or submenu is open, move to the next command

0
Ctrl + F1

Expand or collapse the ribbon

0
↑   Shift + F10

Open a context menu

0
or
0

Move to the submenu when a main menu is open or selected

0
↑   Shift + Tab

Move to the previous cell in a worksheet or the previous option in a dialog box

0

Move one cell up in a worksheet

0

Move one cell down in a worksheet

0

Move one cell left in a worksheet

0

Move one cell right in a worksheet

0
Ctrl + ← ↑ → ↓

Move to the edge of the current data region in a worksheet

0
End then ← ↑ → ↓

Enter End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column

0
Ctrl + End

Move to the last cell on a worksheet, to the lowest used row of the rightmost used column

0
Ctrl + ↑   Shift + End

Extend the selection of cells to the last used cell on the worksheet (lower-right corner)

-1
Home + Scroll Lock

Move to the cell in the upper-left corner of the window when Scroll Lock is turned on

0
Ctrl + Home

Move to the beginning of a worksheet

0
Page Down

Move one screen down in a worksheet

0
Ctrl + Page Down

Move to the next sheet in a workbook

0
Alt + Page Down

Move one screen to the right in a worksheet

0
Page Up

Move one screen up in a worksheet

0
Alt + Page Up

Move one screen to the left in a worksheet

0
Ctrl + Page Up

Move to the previous sheet in a workbook

0
Tab

Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells

0
Ctrl + Alt + 5

and then the Tab key repeatedly: Cycle through floating shapes, such as text boxes or images

0
Esc

Exit the floating shape navigation and return to the normal navigation

0
Ctrl + 1

Open the Format Cells dialog box

0
Ctrl + ↑   Shift + F

Format fonts in the Format Cells dialog box

0
or Ctrl + ↑   Shift + P
0
F2

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference

0
↑   Shift + F2

Add or edit a cell comment

0
Ctrl + ↑   Shift + +

Open the Insert dialog to insert blank cells

0
Ctrl + -

Open the Delete dialog box to delete selected cells

0
Ctrl + ↑   Shift + :

Enter the current time

0
Ctrl + ;

Enter the current date

0
Ctrl + `

Switch between displaying cell values or formulas in the worksheet

0
Ctrl + '

Copy a formula from the cell above the active cell into the cell or the Formula Bar

0
Ctrl + X

Move the selected cells

0
Ctrl + C

Copy the selected cells

0
Ctrl + V

Paste content at the insertion point, replacing any selection

0
Ctrl + Alt + V

Open the Paste Special dialog box

0
Ctrl + I

Italicize text or remove italic formatting

0
or Ctrl + 3
0
Ctrl + B

Bold text or remove bold formatting

0
or Ctrl + 2
0
Ctrl + U

Underline text or remove underline

0
or Ctrl + 4
0
Ctrl + 5

Apply or remove strikethrough formatting

0
Ctrl + 6

Switch between hiding objects, displaying objects, and displaying placeholders for objects

0
Ctrl + ↑   Shift + &

Apply an outline border to the selected cells

0
Ctrl + ↑   Shift + _

Remove the outline border from the selected cells

0
Ctrl + 8

Display or hide the outline symbols

1
Ctrl + D

Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below

0
Ctrl + ↑   Shift + ~

Apply the General number format

0
Ctrl + ↑   Shift + $

Apply the Currency format with two decimal places (negative numbers in parentheses)

0
Ctrl + ↑   Shift + %

Apply the Percentage format with no decimal places

0
Ctrl + ↑   Shift + ^

Apply the Scientific number format with two decimal places

0
Ctrl + ↑   Shift + #

Apply the Date format with the day, month, and year

0
Ctrl + ↑   Shift + @

Apply the Time format with the hour and minute, and AM or PM

0
Ctrl + ↑   Shift + !

Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values

0
Ctrl + K

Open the Insert hyperlink dialog

0
F7

Check spelling in the active worksheet or selected range

0
Ctrl + Q

Display the Quick Analysis options for selected cells that contain data

0
Ctrl + L

Display the Create Table dialog box

0
or Ctrl + T
0
Ctrl + A

Select the entire worksheet

0
or Ctrl + ↑   Shift + Space
0
Ctrl + Shift + Page Down

Select the current and next sheet in a workbook

0
Ctrl + Shift + Page Up

Select the current and previous sheet in a workbook

0
↑   Shift + ← ↑ → ↓

Extend the selection of cells by one cell

0
Ctrl + ↑   Shift + ← ↑ → ↓

Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell

0
F8

Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off

0
↑   Shift + F8

Add a non-adjacent cell or range to a selection of cells by using the arrow keys

0
Alt + ⤶ Enter

Start a new line in the same cell

0
Ctrl + ⤶ Enter

Fill the selected cell range with the current entry

0
↑   Shift + ⤶ Enter

Complete a cell entry and select the cell above

0
Ctrl + Space

Select an entire column in a worksheet

0
↑   Shift + Space

Select an entire row in a worksheet

0
Ctrl + ↑   Shift + Space

Select all objects on a worksheet when an object is selected

0
Ctrl + ↑   Shift + Home

Extend the selection of cells to the beginning of the worksheet

0
Ctrl + A

Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet

0
or Ctrl + ↑   Shift + Space
0
Ctrl + ↑   Shift + *

Select the current region around the active cell or select an entire PivotTable report

0
Home

Select the first command on the menu when a menu or submenu is visible

0
Ctrl + Y

Repeat the last command or action, if possible

0
Ctrl + Z

Undo the last action

0
Ctrl + ↑   Shift + *

Select an entire PivotTable report

0
F2

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference

2
Ctrl + ↑   Shift + U

Expand or collapse the formula bar

0
Esc

Cancel an entry in the cell or Formula Bar

0
⤶ Enter

Complete an entry in the formula bar and select the cell below

0
Ctrl + End

Move the cursor to the end of the text when in the formula bar

0
Ctrl + ↑   Shift + End

Select all text in the formula bar from the cursor position to the end

-1
F9

Calculate all worksheets in all open workbooks

0
↑   Shift + F9

Calculate the active worksheet

-1
Ctrl + Alt + F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation

0
Ctrl + Alt + ↑   Shift + F9

Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated

0
Alt + ↑   Shift + F10

Display the menu or message for an Error Checking button

0
Ctrl + A

Display the Function Arguments dialog box when the insertion point is to the right of a function name in a formula

0
Ctrl + ↑   Shift + A

Insert argument names and parentheses when the insertion point is to the right of a function name in a formula

0
Ctrl + E

Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column

0
F4

Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected

0
↑   Shift + F3

Insert a function

0
Ctrl + ↑   Shift + "

Copy the value from the cell above the active cell into the cell or the formula bar

-2
Alt + F1

Create an embedded chart of the data in the current range

0
F11

Create a chart of the data in the current range in a separate Chart sheet

0
Alt + M then M

M then D: Define a name to use in references.

0
F3

Paste a name from the Paste Name dialog box (if names have been defined in the workbook)

-1
⤶ Enter

Move to the first field in the next record of a data form

1
Alt + F8

Create, run, edit, or delete a macro

0
Alt + F11

Open the Microsoft Visual Basic For Applications Editor

0
F1

Displays the Excel Help task pane

0
Ctrl + F1

Displays or hides the ribbon

0
Alt + F1

Creates an embedded chart of the data in the current range.

0
Alt + ↑   Shift + F1

Inserts a new worksheet

0
F2

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference

0
↑   Shift + F2

Adds or edits a cell comment

0
Ctrl + F2

Displays the print preview area on the Print tab in the Backstage view

0
F3

Displays the Paste Name dialog box. Available only if names have been defined in the workbook

0
↑   Shift + F3

Displays the Insert Function dialog box

0
F4

Repeats the last command or action, if possible

0
F4

When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references

0
Ctrl + F4

Closes the selected workbook window

0
Alt + F4

Closes Excel

0
F5

Displays the Go To dialog box

0
Ctrl + F5

Restores the window size of the selected workbook window

0
F6

Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split, F6 includes the split panes when switching between panes and the ribbon area

1
↑   Shift + F6

Switches between the worksheet, Zoom controls, task pane, and ribbon

0
Ctrl + F6

Switches to the next workbook window when more than one workbook window is open

0
F7

Opens the Spelling dialog box to check spelling in the active worksheet or selected range

0
Ctrl + F7

Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel

0
F8

Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection

0
↑   Shift + F8

Enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys

0
Ctrl + F8

Performs the Size command when a workbook is not maximized

0
Alt + F8

Displays the Macro dialog box to create, run, edit, or delete a macro

0
F9

Calculates all worksheets in all open workbooks

0
↑   Shift + F9

Calculates the active worksheet

0
Ctrl + Alt + F9

Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation

0
Ctrl + Alt + ↑   Shift + F9

Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated

1
Ctrl + F9

Minimizes a workbook window to an icon

0
F10

Turns key tips on or off (Pressing Alt does the same thing)

0
↑   Shift + F10

Displays the shortcut menu for a selected item

0
Alt + ↑   Shift + F10

Displays the menu or message for an Error Checking button

0
Ctrl + F10

Maximizes or restores the selected workbook window

0
F11

Creates a chart of the data in the current range in a separate Chart sheet

1
↑   Shift + F11

Inserts a new worksheet

0
Alt + F11

Opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA)

0
F12

Displays the Save As dialog box

0
Alt

Displays the Key Tips (new shortcuts) on the ribbon

For example, Alt, W, P switches the worksheet to Page Layout view.
Alt, W, L switches the worksheet to Normal view.
Alt, W, I switches the worksheet to Page Break Preview view.
0
← ↑ → ↓

Move one cell to a direction you press in a  worksheet

0
Ctrl + ← ↑ → ↓

Moves to the edge of the current data region in a worksheet

0
↑   Shift + ← ↑ → ↓

Extends the selection of cells by one cell

0
Ctrl + ↑   Shift + ← ↑ → ↓

Extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell

0
←  →

Selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons

0
↑  ↓

Selects the previous or next command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group

0
← ↑ → ↓

In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options

0

Opens a selected drop-down list

0
or Alt +
0
Backspace

Deletes one character to the left in the Formula Bar

0
Backspace

Also clears the content of the active cell

0
Backspace

In cell editing mode, it deletes the character to the left of the insertion point

0
Del

Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments

0
Del

In cell editing mode, it deletes the character to the right of the insertion point

0
End

Turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell. End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode is shown in the status bar when it is on

0
End

If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column

0
End

End also selects the last command on the menu when a menu or submenu is visible

0
Ctrl + End

moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, this shortcut moves the cursor to the end of the text

0
Ctrl + ↑   Shift + End

Extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, this shortcut selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar

0
⤶ Enter

Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default)

0
⤶ Enter

In a data form, it moves to the first field in the next record

0
⤶ Enter

Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command

0
⤶ Enter

In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button)

0
Alt + ⤶ Enter

Starts a new line in the same cell

0
Ctrl + ⤶ Enter

Fills the selected cell range with the current entry

0
↑   Shift + ⤶ Enter

Completes a cell entry and selects the cell above

0
Esc

Cancels an entry in the cell or Formula Bar

0
Esc

Closes an open menu or submenu, dialog box, or message window

0
Esc

It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again

0
Home

Moves to the beginning of a row in a worksheet

0
Home

Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on

0
Home

Selects the first command on the menu when a menu or submenu is visible

0
Ctrl + Home

Moves to the beginning of a worksheet

0
Ctrl + ↑   Shift + Home

Extends the selection of cells to the beginning of the worksheet

0
Page Down

Moves one screen down in a worksheet

0
Alt + Page Down

Moves one screen to the right in a worksheet

0
Ctrl + Page Down

Moves to the next sheet in a workbook

0
Ctrl + Shift + Page Down

Selects the current and next sheet in a workbook

0
Page Up

Moves one screen up in a worksheet

0
Alt + Page Up

Moves one screen to the left in a worksheet

0
Ctrl + Page Up

Moves to the previous sheet in a workbook

0
Ctrl + Shift + Page Up

Selects the current and previous sheet in a workbook

0
Space

In a dialog box, performs the action for the selected button, or selects or clears a check box

0
Ctrl + Space

Selects an entire column in a worksheet

0
↑   Shift + Space

Selects an entire row in a worksheet

0
Ctrl + ↑   Shift + Space

Selects the entire worksheet

0
Ctrl + ↑   Shift + Space

If the worksheet contains data, this shortcut selects the current region. Pressing Ctrl + Shift + Spacebar a second time selects the current region and its summary rows. Pressing Ctrl + Shift + Spacebar a third time selects the entire worksheet

0
Ctrl + ↑   Shift + Space

When an object is selected, this shortcut selects all objects on a worksheet

0
Alt + Space

Displays the Control menu for the Excel window

0
Tab

Moves one cell to the right in a worksheet

0
Tab

Moves between unlocked cells in a protected worksheet

0
Tab

Moves to the next option or option group in a dialog box

0
↑   Shift + Tab

Moves to the previous cell in a worksheet or the previous option in a dialog box

0
Ctrl + Tab

Switches to the next tab in dialog box

0
Ctrl + ↑   Shift + Tab

Switches to the previous tab in a dialog box

0
Ctrl + Page Up

Switches between worksheet tabs, from left-to-right

0
Ctrl + Page Down

Switches between worksheet tabs, from right-to-left

0
Ctrl + ↑   Shift + (

Unhides any hidden rows within the selection

0
Ctrl + ↑   Shift + )

Unhides any hidden columns within the selection

0
Ctrl + ↑   Shift + &

Applies the outline border to the selected cells

0
Ctrl + ↑   Shift + _

Removes the outline border from the selected cells

0
Ctrl + ↑   Shift + ~

Applies the General number format

0
Ctrl + ↑   Shift + $

Applies the Currency format with two decimal places (negative numbers in parentheses)

0
Ctrl + ↑   Shift + %

Applies the Percentage format with no decimal places

0
Ctrl + ↑   Shift + ^

Applies the Exponential number format with two decimal places

0
Ctrl + ↑   Shift + #

Applies the Date format with the day, month, and year

0
Ctrl + ↑   Shift + @

Applies the Time format with the hour and minute, and AM or PM

0
Ctrl + ↑   Shift + !

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values

0
Ctrl + ↑   Shift + *

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report

0
Ctrl + ↑   Shift + :

Enters the current time

0
Ctrl + ↑   Shift + "

Copies the value from the cell above the active cell into the cell or the Formula Bar

0
Ctrl + ↑   Shift + +

Displays the Insert dialog box to insert blank cells

0
Ctrl + -

(-)  Displays the Delete dialog box to delete the selected cells

0
Ctrl + ;

Enters the current date

0
Ctrl + `

Alternates between displaying cell values and displaying formulas in the worksheet

0
Ctrl + '

Copies a formula from the cell above the active cell into the cell or the Formula Bar

0
Ctrl + 1

Displays the Format Cells dialog box

0
Ctrl + 2

Applies or removes bold formatting

0
Ctrl + 3

Applies or removes italic formatting

0
Ctrl + 4

Applies or removes underlining

0
Ctrl + 5

Applies or removes strikethrough

0
Ctrl + 6

Alternates between hiding objects, displaying objects, and displaying placeholders for objects

0
Ctrl + 8

Displays or hides the outline symbols

0
Ctrl + 9

Hides the selected rows

0
Ctrl + 0

Hides the selected columns

0
Ctrl + A

Selects the entire worksheet

0
Ctrl + A

If the worksheet contains data, this shortcut selects the current region. Pressing it a second time selects the current region and its summary rows. Pressing it third time selects the entire worksheet

0
Ctrl + A

When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box

0
Ctrl + ↑   Shift + A

Inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula

0
Ctrl + B

Applies or removes bold formatting

0
Ctrl + C

Copies the selected cells

0
Ctrl + C then Ctrl + C

Display the Clipboard

0
Ctrl + D

Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

0
Ctrl + F

Displays the Find and Replace dialog box, with the Find tab selected

0
↑   Shift + F5

Also displays Find tab

0
↑   Shift + F4

Repeats the last Find action

0
Ctrl + ↑   Shift + F

Opens the Format Cells dialog box with the Font tab selected

0
Ctrl + G

Displays the Go To dialog box

0
or F5
0
Ctrl + H

Displays the Find and Replace dialog box, with the Replace tab selected