LibreOffice Calc keyboard shortcuts

LibreOffice Calc is a great free alternative to Microsoft Excel. To get most of it, you will need some keyboard shortcuts. As you will see, navigating, formatting and editing cells are easier with keyboard.

LibreOffice Calc
Alt + ⤶ Enter

Fill a selected cell range with the formula that you entered on the Input line

Alt + ↑   Shift + ⤶ Enter

Apply the cell format of the input cell to the entire cell range

↑   Shift + Ctrl + ⤶ Enter

Create a matrix in which all the cells contain the same information. Components of the matrix cannot be edited

Ctrl

To select multiple cells in different areas of a sheet, hold down Ctrl and drag in the different areas

Ctrl

To select multiple sheets in a spreadsheet, hold down Ctrl, and then click the name tabs at the lower edge of the workspace.

↑   Shift

To select only one sheet in a selection, hold down Shift, and then click the name tab of the sheet

Ctrl + ⤶ Enter

To insert a manual line break in a cell, click in the cell, and then press Ctrl + Enter

⬅ Backspace

Delete the contents of selected cells

Del

Delete the contents of selected cells without a dialog

Ctrl + Home

Moves the cursor to the first cell in the sheet (A1)

Ctrl + End

Moves the cursor to the last cell on the sheet that contains data

Home

Moves the cursor to the first cell of the current row

End

Moves the cursor to the last cell of the current row

↑   Shift + Home

Selects cells from the current cell to the first cell of the current row

↑   Shift + End

Selects cells from the current cell to the last cell of the current row

Shift + Page Up

Selects cells from the current cell up to one page in the current column or extends the existing selection one page up

Shift + Page Down

Selects cells from the current cell down to one page in the current column or extends the existing selection one page down

Ctrl +

Moves the cursor to the left edge of the current data range. If the column to the left of the cell that contains the cursor is empty, the cursor moves to the next column to the left that contains data

Ctrl +

Moves the cursor to the right edge of the current data range. If the column to the right of the cell that contains the cursor is empty, the cursor moves to the next column to the right that contains data

Ctrl +

Moves the cursor to the top edge of the current data range. If the row above the cell that contains the cursor is empty, the cursor moves up to the next row that contains data

Ctrl +

Moves the cursor to the bottom edge of the current data range. If the row below the cell that contains the cursor is empty, the cursor moves down to the next row that contains data

Ctrl + ↑   Shift + ← ↑ → ↓

Selects all cells containing data from the current cell to the end of the continuous range of data cells, in the direction of the arrow pressed. If used to select rows and columns together, a rectangular cell range is selected

Ctrl + Page Up

Moves one sheet to the left

Ctrl + Page Up

In the print preview: Moves to the previous print page

Ctrl + Page Down

Moves one sheet to the right

Ctrl + Page Down

In the print preview: Moves to the next print page

Alt + Page Up

Moves one screen to the left

Alt + Page Down

Moves one screen page to the right

Shift + Ctrl + Page Up

Adds the previous sheet to the current selection of sheets. If all the sheets in a spreadsheet are selected, this shortcut key combination only selects the previous sheet. Makes the previous sheet the current sheet

Shift + Ctrl + Page Down

Adds the next sheet to the current selection of sheets. If all the sheets in a spreadsheet are selected, this shortcut key combination only selects the next sheet. Makes the next sheet the current sheet

Ctrl + *

where (*) is the multiplication sign on the numeric key pad

Ctrl + *

Selects the data range that contains the cursor. A range is a contiguous cell range that contains data and is bounded by empty row and columns

Ctrl + /

where (/) is the division sign on the numeric key pad

Ctrl + /

Selects the matrix formula range that contains the cursor

Ctrl + +

Insert cells (as in menu Insert - Cells)

Ctrl + -

Delete cells (as in menu Edit - Delete Cells)

⤶ Enter

(in a selected range) Moves the cursor down one cell in a selected range. To specify the direction that the cursor moves, choose Tools - Options' - LibreOffice Calc - General'

Ctrl + `

Displays or hides the formulas instead of the values in all cells (see note below this table)

The ` key is located next to the "1" key on most English keyboards. If your keyboard does not show this key, you can assign another key: Choose Tools - Customize, click the Keyboard tab. Select the "View" category and the "Toggle Formula" function.
Ctrl + F1

Displays the comment that is attached to the current cell

F2

Switches to Edit mode and places the cursor at the end of the contents of the current cell. Press again to exit Edit mode

F2

If the cursor is in an input box in a dialog that has a Minimize button, the dialog is hidden and the input box remains visible. Press F2 again to show the whole dialog

Ctrl + F2

Opens the Function Wizard

↑   Shift + Ctrl + F2

Moves the cursor to the Input line where you can enter a formula for the current cell

Ctrl + F3

Opens the Define Names dialog

↑   Shift + Ctrl + F4

Shows or Hides the Database explorer

F4

Rearranges the relative or absolute references (for example, A1, $A$1, $A1, A$1) in the input field

F5

Shows or hides the Navigator

↑   Shift + F5

Traces dependents

↑   Shift + F7

Traces precedents

↑   Shift + Ctrl + F5

Moves the cursor from the Input line to the Sheet area box

F7

Checks spelling in the current sheet

Ctrl + F7

Opens the Thesaurus if the current cell contains text

F8

Turns additional selection mode on or off. In this mode, you can use the arrow keys to extend the selection. You can also click in another cell to extend the selection

Ctrl + F8

Highlights cells containing values

F9

Recalculates changed formulas in the current sheet

Ctrl + ↑   Shift + F9

Recalculates all formulas in all sheets

Ctrl + F9

Updates the selected chart

F11

Opens the Styles and Formatting window where you can apply a formatting style to the contents of the cell or to the current sheet

↑   Shift + F11

Creates a document template

↑   Shift + Ctrl + F11

Updates the templates

F12

Groups the selected data range

Ctrl + F12

Ungroups the selected data range

Alt +

Increases the height of current row (only in OpenOffice.org legacy compatibility mode)

Alt +

Decreases the height of current row (only in OpenOffice.org legacy compatibility mode)

Alt +

Increases the width of the current column

Alt +

Decreases the width of the current column

Alt + ↑   Shift + ← ↑ → ↓

Optimizes the column width or row height based on the current cell

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Ctrl + 1

Open Format Cells dialog

Ctrl + ↑   Shift + 1

Two decimal places, thousands separator

Ctrl + ↑   Shift + 2

Standard exponential format

Ctrl + ↑   Shift + 3

Standard date format

Ctrl + ↑   Shift + 4

Standard currency format

Ctrl + ↑   Shift + 5

Standard percentage format (two decimal places)

Ctrl + ↑   Shift + 6

Standard format

⭾ Tab

Changes the focus by moving forwards through the areas and buttons of the dialog

↑   Shift + ⭾ Tab

Changes the focus by moving backwards through the areas and buttons of the dialog

Moves the focus up one item in the current dialog area

Moves the focus down one item in the current dialog area

Moves the focus one item to the left in the current dialog area

Moves the focus one item to the right in the current dialog area

Home

Selects the first item in the current dialog area

End

Selects the last item in the current dialog area

Alt

and the underlined character in the word "Row"  Copies or moves the current field into the "Row" area

Alt

and the underlined character in the word "Column" Copies or moves the current field into the "Column" area

Alt

and the underlined character in the word "Data" Copies or moves the current field into the "Data" area

Ctrl +

Moves the current field up one place

Ctrl +

Moves the current field down one place

Ctrl +

Moves the current field one place to the left

Ctrl +

Moves the current field one place to the right

Ctrl + Home

Moves the current field to the first place

Ctrl + End

Moves the current field to the last place

Alt + O

Displays the options for the current field

Del

Removes the current field from the area


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Program information

Program name: LibreOffice Calc (Productivity)

LibreOffice Calc is spreadsheet software from the LibreOffice software package. Calc supports 1 million rows in spreadsheets and can open most Microsoft Excel file formats. Calc is free and open source.

Web page: https://www.libreoffice.org/di...


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