Outlook 2019 and Outlook 2016 keyboard shortcuts

Outlook 2019 and Outlook 2016  

Zeynel -
6 years ago
- Shortcuts
0
Alt + 0

Show 10 days in the calendar

0
Ctrl + G

Go to a date

0
Alt + =

Switch to Month view

0
or Ctrl + Alt + 4
0
Ctrl +

Go to the next day

0
Alt +

Go to the next week

0
Alt + Page Down

Go to the next month

0
Ctrl +

Go to the previous day

0
Alt +

Go to the previous week

0
Alt + Page Up

Go to the previous month

0
Alt + Home

Go to the start of the week

0
Alt + End

Go to the end of the week

0
Alt + -

Switch to Full Week view

0
or Ctrl + Alt + 3
0
Ctrl + Alt + 2

Switch to Work Week view

0
Ctrl + ,

Go to previous appointment

0
or Ctrl + ↑  Shift + ,
0
Ctrl + ,

Go to next appointment

0
or Ctrl + ↑  Shift + ,
0
Ctrl + G

Set up recurrence for an open appointment or meeting

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0
Ctrl + ↑  Shift + D

Dial a new call

0
F3

Find a contact or other item (Search)

0
or Ctrl + E
0
F11

Enter a name in the Search Address Books box

0
↑  Shift + A - Z

In Table or List view of contacts, go to the first contact that starts with a specific letter

0
Ctrl + A

Select all contacts

0
Ctrl + F

Create a message with selected contact as subject

0
Ctrl + N

Create a contact (when in Contacts)

0
Ctrl + ↑  Shift + C

Create a contact (from any Outlook view)

0
Ctrl + O

Open a contact form for the selected contact

0
Ctrl + ↑  Shift + L

Create a contact group

0
Ctrl + P

Print

0
F5

Update a list of contact group members

0
Ctrl + Y

Go to a different folder

0
Ctrl + ↑  Shift + B

Open the Address Book

0
Ctrl + ↑  Shift + F

Use Advanced Find

0
Ctrl + ↑  Shift + ,

In an open contact, open the next contact listed

0
F11

Find a contact

0
Esc

Close a contact

0
Ctrl + ↑  Shift + X

Send a fax to the selected contact

0
Alt + D

Open the Check Address dialog box

0
Alt + ↑  Shift + 1

In a contact form, under Internet, display the Email 1 information

0
Alt + ↑  Shift + 2

In a contact form, under Internet, display the Email 2 information

0
Alt + ↑  Shift + 3

In a contact form, under Internet, display the Email 3 information

1
Alt + A

Open the Add list

0
Alt + B

Select text in the Label box when the field with a label assigned is selected

0
Alt + C

Open the Add Card Picture dialog box

0
Alt + E

Place cursor at beginning of the Edit box

0
Alt + F

Select the Fields box

0
Alt + G

Select the Image Align drop-down box

0
Alt + K

Enter  Select the color palette for the background

0
Alt + L

Select the Layout drop-down box

0
Alt + R

Remove a selected field from the Fields box

0
Ctrl + C

Accept a task request

0
Ctrl + D

Decline a task request

0
Ctrl + E

Find a task or other item

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0
Ctrl + Y

Open the Go to Folder dialog box

0
Ctrl + N

Create a task when in Tasks view

0
Ctrl + ↑  Shift + K

Create a task from any Outlook view

0
Ctrl + O

Open selected item

0
Ctrl + P

Print selected item

0
Ctrl + A

Select all items

0
Ctrl + D

Delete selected item

0
Ctrl + F

Forward a task as an attachment

0
Ctrl + ↑  Shift + Alt + U

Create a task request

0
Tab

Switch between the Folder pane, Tasks list, and To-Do bar

0
or ↑  Shift + Tab
0
Ctrl + Z

Undo last action

1
Insert

Flag an item or mark complete

0
Alt + O

Display the Format menu

0
Ctrl + ↑  Shift + P

Display the Font dialog box

0
↑  Shift + F3

Switch case (with text selected)

0
Ctrl + ↑  Shift + K

Format letters as small capitals

0
Ctrl + B

Make letters bold

0
Ctrl + ↑  Shift + L

Add bullets

0
Ctrl + I

Make letters italic

0
Ctrl + T

Increase indent

0
Ctrl + ↑  Shift + T

Decrease indent

0
Ctrl + L

Left align

0
Ctrl + E

Center

0
Ctrl + U

Underline

0
Ctrl + ]

Increase font size

0
or Ctrl + ↑  Shift + >
0
Ctrl + [

Decrease font size

0
or Ctrl + ↑  Shift + <
0
Ctrl + X

Cut

0
or ↑  Shift + Del
0
Ctrl + C

Copy

0
or Ctrl + Insert
Note: Ctrl+Insert is not available in the Reading pane.
0
Ctrl + V

Paste

0
or ↑  Shift + Insert
0
Ctrl + ↑  Shift + Z

Clear formatting

0
or Ctrl + Space
1
Ctrl + ↑  Shift + H

Delete the next word

0
Ctrl + ↑  Shift + J

Justify text (Stretch a paragraph to fit between the margins)

0
Ctrl + ↑  Shift + S

Apply styles

0
Ctrl + T

Create a hanging indent

0
Ctrl + K

Insert a hyperlink

0
Ctrl + L

Left align a paragraph

0
Ctrl + R

Right-align a paragraph

0
Ctrl + ↑  Shift + T

Reduce a hanging indent

0
Ctrl + Q

Remove paragraph formatting

0
Ctrl + K

Insert or edit a hyperlink in the body of an item

0
Alt + F

then P Open the Print tab in Backstage view

0
Alt + F

then PP, FF and 1 Print an item from an open window

0
Alt + S

Open the Page Setup dialog box from Print view

0
or Alt + U
0
Alt + F

then P, I Select a printer from Print view

0
Alt + F

then P, R Open the Print Options dialog box

0
F9

Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define

0
↑  Shift + F9

Start a send/receive for the current folder, retrieving full items (header, item, and any attachments)

0
Ctrl + M

Start a send/receive

0
Ctrl + Alt + S

Define Send/Receive groups

-2
Alt + F11

Open Visual Basic Editor

0
Alt + F8

Play macro

Place the focus on an InfoPath folder, and then press Ctrl+N to create an InfoPath form
-1
Ctrl + ↑  Shift + Alt + T

Close an InfoPath form

0
Page Down

Go to the item at the bottom of the screen

0
Page Up

Go to the item at the top of the screen

0
↑  Shift +   

Extend or reduce the selected items by one item

0
Ctrl +   

Go to the next or previous item without extending the selection

0
Ctrl + Space

Etkin öğeyi seç veya seçimini iptal et

0

Expand a single selected group

0

Collapse a single selected group

0

Select the previous group

0

Select the next group

0
Home

Select the first group

0
End

Select the last group

0

Select the first item on screen in an expanded group or the first item off screen to the right

0
Alt + Key

for number of days  View from one through nine days

0
Alt + 0

(zero)  View 10 days

0
Alt + -

Switch to Week view

0
Alt + =

Switch to Month view

0
Ctrl + Tab

Move between Calendar view, TaskPad, and the Folder list

0
or F6
0
↑  Shift + Tab

Select the previous appointment


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Program information

Program name: Outlook 2019 and Outlook 2016 Outlook 2019 and Outlook 2016 (Productivity)

Microsoft Outlook is email client from Microsoft. It also includes calendar, task manager, contact manager, journal, note taking and web browsing features.

Web page: support.office.com/en-us/artic...

Last update: 1/26/2021 8:11 PM UTC

How easy to press shortcuts: 82%

More information >>

Shortcut count: 356

Platform detected: Windows or Linux


User operations

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? floridawilson OP says : 5 years ago 11/16/2018 11:34 AM
Thanks for taking the time to discuss about Outlook 2016 and Outlook 2013 keyboard shortcuts. it really helpful to the user. In fact I didn't know about that. Still anybody facing issues then they can go through https://www.emailcustomercareservice.com/blog/microsoft-outlook-not-implemented/